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Broadcast Email


Marketing and Communications Web team develops text-based and graphics-based (HTML) mass email artwork for distribution by departments or third parties in conjunction with the university's marketing, fundraising and student recruitment efforts, and in support of major university events. Emails are created according to acceptable, anti-spam best practices of mass email marketing and distribution.

The team also creates e-newsletter communications for the Office of the President and other executive-level departments.

Internal Broadcast Messages
Most internal broadcast informational messages (voicemail or email) are restricted to news and information of an urgent nature that must be communicated prior to the next edition of IIT Today. Examples may include network shutdowns, power outages, immediate shuttle bus schedule changes, public safety concerns, and urgent news from the Office of the President and Office of the Provost.

With few exceptions, messages broadcast through Office of Communications may not be used to communicate staff appointments, department events, or policies that may otherwise be published in routine communication vehicles such as IIT Today (online submission form), departmental newsletters or memos. In addition to IIT Today, however, staff may request that additional internal-only announcements be placed through the Personal Announcements channel in myIIT.

Jon Kavanaugh, director of online content, manages most broadcast messages to the IIT community. Contact him at; x7.5779.

Requests for broadcast messages also can be made online:

Request HTML Email Artwork

  • Stand-alone HTML email projects may be requested via an OTS Support Ticket at or through Janet Jaffke, director of web/electronic communications, at; x7.3155.
  • HTML email projects that are part of larger print campaigns already managed by Office of Communications, may be requested through a print Project Starter Form or contact Denise Moriarty, director of projects and special events, at; x7.3206.





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Office / Postal Services
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IIT Magazine
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