HEA Compliance

Consumer Information

Topic	Requirement	Responsibility and Status	How Disclosed
Copyright Infringement Policies and Sanctions (Including Computer Use and File Sharing)	Institutions must annually make available to current and prospective students the institution's policies and sanctions related to copyright infringement, including: a statement that explicitly informs students that unauthorized distribution of copyrighted material, including unauthorized peer-to-peer file sharing, may subject the students to civil and criminal liabilities; a summary of the penalties for violation of federal copyright laws*; and the institution's policies with respect to unauthorized peer-to-peer file sharing, including disciplinary actions taken against students who engage in [illegal downloading or] unauthorized distribution of copyrighted materials using the institution's information technology system. Effective August 21, 2009	Primary: • Chief Technology Officer • Dean of Students Secondary: • Communications and Marketing COMPLETED	• Student Handbook • Dean of Student Website http://www.iit.edu/student_affairs/handbook/information_and_regulations/dmca_proceedings.shtml
Facilities and Services Available to Students with Disabilities	Each institution must make available to prospective and enrolled students information about facilities and services available to students with disabilities, including students with intellectual disabilities	Primary: • Dean of Psychology COMPLETED	• Institute of Psychology website at http://www.iit.edu/cdr/ • IIT's home page at iit.edu • Director of Psychology gives all deposited students a letter of information • Director of Psychology attends admissions events • Link on all college home pages
Vaccinations Policy	Institutions must make available to current and prospective students information about institutional policies regarding vaccinations. Effective August 14, 2008	Primary: • Dean of Students COMPLETED	• Student Handbook • Dean of Student Website http://www.iit.edu/student_affairs
Voter Registration Forms	Each institution must: make a good faith effort to distribute a mail voter registration form (for federal elections and state elections for governor or other State chief executive) to each student enrolled in a degree or certificate program and physically in attendance at the institution; make the voter registration form widely available to students at the institution; and request the forms from the state 120 days prior to the deadline for registering to vote within the state. This requirement does not apply to institutions in states that do not have a voter registration requirement or that allow voters to register at the time of voting. The HEOA added the provision that an institution will be considered to be in compliance with the distribution requirement if the institution electronically distributes the voter registration form or an Internet address where such a form can be downloaded. The information must be in an electronic message devoted exclusively to voter registration. Effective August 14, 2008	Primary: • Dean of Students COMPLETED	• Student Handbook • Dean of Student Website http://www.iit.edu/student_affairs/news_events.shtml
Drug and Alcohol Abuse Prevention Program	Each institution must make available, upon request, to the Department of Education and to the public, the information distributed to students (see above) and the results of a biennial review of the institution's program that: determines the effectiveness of the program and implements needed changes; determines the number of drug and alcohol-related violations and fatalities that occur on the institution's campus as defined in HEA Sec. 485 or as part of the institution's activities, and are reported to campus officials; determines the number and type of sanctions that are imposed; and ensures that sanctions are consistently enforced. Effective August 14, 2008	Primary: • Dean of Students COMPLETED	• Student Handbook • Dean of Student Website http://www.iit.edu/student_affairs
Drug and Alcohol Abuse Prevention Program	Each institution must annually distribute in writing to each student and each employee to include: standards of conduct that clearly prohibit the unlawful possession, use, or distribution of illicit drugs and alcohol by students and employees on the institution's property or as part of any of the institution's activities; description of applicable legal sanctions under state, local, and federal law description of health risks; description of available counseling, treatment, rehabilitation, or re-entry programs; and clear statement that institution will impose sanctions for violation of standards of conduct and a description of the sanctions. Note: Students who enroll after the annual distribution must receive the information. http://www.iit.edu/public_safety/resources.shtml Effective August 14, 2008	Primary: • Dean of Students • Human Resources COMPLETED	Annual notification sent by the Dean of Students and Human Resources to the students and employees of IIT each fall term. Information can be found on the Dean of Students website and Student Handbook as well as the policy manual in Human Resources.
Notice of Availability of Institutional and Financial Aid Information	Each institution must annually distribute to all enrolled students a notice of the availability of the information that is required to be made available to students under the Family Educational Rights Privacy Act of 1974 (FERPA) and under HEA Sec. 485. The notice must list and briefly describe the availability of information and include a statement of the procedures required to obtain the information. For information listed in the notice that is disclosed on an institution's website, the notice must include the exact electronic address and a statement that the institution will provide a paper copy upon request.	Primary: • Registrar COMPLETED	See Line 45 (FERPA)
Contact Information for Assistance in Obtaining Institutional or Financial Aid Information	Each institution must make available to prospective and enrolled students information regarding how and where to contact individuals designated to assist enrolled or prospective students in obtaining the institutional or financial aid information required to be disclosed under HEA Sec. 485.	Primary: • Director (Downtown) • Assistant Director of Financial Aid (Main) COMPLETED	• Financial Aid Handbooks • Financial Aid Websites http://www.kentlaw.edu/depts/finaid/ http://www.iit.edu/financial_aid/
Student Financial Aid Information	Each institution must make available to prospective and enrolled students information about the following: all need-based and non-need-based federal, state, local, private, and institutional student financial assistance programs available to students who enroll in the institution; terms and conditions of Title IV, HEA loans; criteria for selecting recipients and for determining amount of award; eligibility requirements and procedures for applying for aid; methods and frequency of disbursements of aid; rights and responsibilities of students receiving Title IV, HEA student financial aid, including criteria for continued student eligibility and standards for satisfactory academic progress; terms of any loan received as part of financial aid package; sample loan repayment schedule, and the necessity for repaying loans; a statement that enrollment in a program of student abroad approved for credit by the home institution may be considered enrollment in the home institution for purposes of applying for federal student financial aid; general conditions and terms applicable to employment provided as part of financial aid package; exit counseling information the institution provides and collects Effective August 14,2008	Primary: • Director (Downtown) • Assistant Director of Financial Aid (Main) COMPLETED	• Financial Aid Handbooks • Financial Aid Websites http://www.kentlaw.edu/depts/finaid/ http://www.iit.edu/financial_aid/
Notice of Federal Student Financial Aid Penalties for Drug Law Violations	Each institution must provide to each student, upon enrollment, a separate, clear, and conspicuous written notice that advises the student that a conviction for any offense, during a period of enrollment for which the student was receiving Title IV, HEA program funds, under any federal or state law involving the possession or sale of illegal drugs will result in the loss of eligibility for any Title IV, HEA grant, loan, or work-study assistance. Each institution must provide a notice in a timely manner to each student who has lost eligibility for Title IV, HEA assistance. The notice must be a separate, clear, and conspicuous written notification of the loss of eligibility and must advise the student of the way in which the student can regain eligibility.	Primary: • Dean of Students Secondary: • Director (Downtown) • Assistant Director of Financial Aid (Main) COMPLETED	• Student Handbook • Dean of Student http://iit.edu/student_affairs/handbook/information_and_regulations/policies_and_procedures.shtml
Consumer Information on College Navigator Website	The Department of Education is required to post 26 items on the College Navigator website for each institution, including a link to the institution's website that provides "in an easily accessible manner" to include: student activities offered by the institution; services offered by the institution for individuals with disabilities; career and placement services offered to students during and after enrollment; policies of the institution related to transfer of credit from other institutions.	Primary: • Director (Downtown) • Assistant Director of Financial Aid (Main) COMPLETED	• Financial Aid Handbooks • Financial Aid Websites http://www.kentlaw.edu/depts/finaid/ http://www.iit.edu/financial_aid/
Price of Attendance	Each institution must make available to prospective and enrolled students information about the price of attendance, including tuition and fees, books and supplies, room and board, transportation costs, and any additional costs for a program in which the student is enrolled or expresses an interest.	Primary: • Director (Downtown) • Assistant Director of Financial Aid (Main) COMPLETED	• Financial Aid Handbooks • Financial Aid Websites http://www.kentlaw.edu/depts/finaid/ http://www.iit.edu/financial_aid/
Net Price Calculator	Institutions must make available on their websites a net price calculator within 2 years after the Department of Education makes available a template (approximately October 2009). The institution may use the Department template or develop a customized version that must include, at a minimum, the same elements as the Department's version. Effective Spring 2011	Primary: • Assistant Director of Financial Aid (Main) COMPLETED	• Office of Financial Aid http://www.iit.edu/financial_aid/
Refund Policy, Requirements for Withdrawal and Return of Title IV Financial Aid	Each institution must make available to prospective and enrolled students information about: the institution's refund policy; requirements and procedures for official withdrawal; requirements for return of Title IV, HEA grant or loan aid	Primary: • Director (Downtown) • Assistant Director of Financial Aid (Main) Secondary: • Bursar • Registrar COMPLETED	• Financial Aid Handbooks • Various Websites http://www.kentlaw.edu/depts/finaid/ http://www.iit.edu/financial_aid/ http://iit.edu/registrar/ http://www.iit.edu/bursar
State Grant Assistance	Institution must inform all eligible borrowers enrolled in the institution about the availability of and their eligibility for grant assistance from the state in which the institution is located, and provide sources of information about grant assistance from other states to borrowers from other states.	Primary: Assistant Director of Financial Aid (Main) COMPLETED	• Financial Aid Handbook • Office of Financial Aid http://www.iit.edu/financial_aid/
Student Loan Information Published by Dept. of Education	Institutions are required to provide information published by the Department of Education to students. The publication should include information about rights and responsibilities of students and institutions under Title IV, HEA loan programs.	Primary: • Director (Downtown) • Assistant Director of Financial Aid (Main) COMPLETED	• Financial Aid Handbooks • Financial Aid Websites http://www.kentlaw.edu/depts/finaid/ http://www.iit.edu/financial_aid/
National Student Loan Data System (NSLDS)	Institutions that enter into an agreement with a potential student, current student, or parent of a student regarding a Title IV, HEA loan are required to inform the student or parent that the loan will be submitted to the National Student Loan Data System (NSLDS), and will be accessible by guaranty agencies, lenders, and institutions determined to be authorized users of the data system.	Primary: • Director (Downtown) • Assistant Director of Financial Aid (Main) COMPLETED	• Financial Aid Handbooks • Financial Aid Websites http://www.kentlaw.edu/depts/finaid/ http://www.iit.edu/financial_aid/
Code of Conduct for Education Loans	Each institution must prominently publish on the institution's website a code of conduct that prohibits a conflict of interest with the responsibilities of an [agent] of an institution with respect to FFELP or private education loans. All agents with responsibility for loans must be informed annually of the provisions of the code. The code of conduct must prohibit: revenue-sharing arrangements with any lender; receiving gifts from a lender [, a guarantor, or a loan servicer]; contracting arrangement providing financial benefit from any lender or affiliate of a lender; directing borrowers to particular lenders, or refusing or delaying loan certifications; offers of funds for private loans; call center or financial aid office staffing assistance; and advisory board compensation. http://www.iit.edu/financial_aid/policies/conduct_code.shtml	Primary: • Director (Downtown) • Assistant Director of Financial Aid (Main) COMPLETED	• Financial Aid Handbooks • Financial Aid Websites http://www.kentlaw.edu/depts/finaid/ http://www.iit.edu/financial_aid/
Entrance Counseling for Student Loan Borrowers	Prior to the time of disbursement, each institution must provide to a first-time borrower of a FFELP or a Federal Direct Loan (other than consolidated or Parent PLUS loans) comprehensive information on the terms and conditions of the loan and of the borrower's responsibilities. The information is to include: the effect of the loan on the eligibility of the borrower for other forms of aid; an explanation of the use of the Master Promissory Note; the seriousness and importance of the students' repayment obligation]; information on the accrual and capitalization of interest; borrowers of unsubsidized loans have the option of paying interest while in school; definition of half-time enrollment and the consequences of not maintaining half-time enrollment; importance of contacting appropriate offices if student withdraws prior to completion of program of study; sample monthly repayment amounts; the obligation of the borrower to repay the full amount of the loan regardless of whether the borrower completes program or completes within regular time for completion[, is unable to obtain employment upon completion, or is otherwise dissatisfied with or does not receive the educational or other services the borrower purchased from the school]; consequences of default; information about the NSLDS and how the borrower can access the borrower's records; and name and contact information for individual the borrower may contact with questions about the borrower's rights and responsibilities or the terms and conditions of the loan.	Primary: • Director (Downtown) • Assistant Director of Financial Aid (Main) COMPLETED	• Financial Aid Handbooks • Financial Aid Websites http://www.kentlaw.edu/depts/finaid/ http://www.iit.edu/financial_aid/
Exit Counseling for Student Loan Borrowers	Each institution must provide counseling to borrowers of loans under the FFEL, Federal Direct Loan, or Perkins Loan programs (other than consolidated or Parent PLUS loans) shortly before the student borrower ceases at least half-time study at the institution. The counseling will provide information on: average anticipated monthly repayment amount; repayment plan options; options to prepay or pay on shorter schedule; debt management strategies; use of Master Promissory Note; the seriousness and importance of student's repayment obligation; terms and conditions for forgiveness or cancellation; copy of information provided by the Department of Education; terms and conditions for deferment or forbearance; consequences of default; options and consequences of loan consolidation; tax benefits available to borrowers; the obligation of the borrower to repay the full amount of the loan regardless of whether the borrower completes program or completes within regular time for completion, is unable to obtain employment upon completion, or is otherwise dissatisfied with or did not receive the educational or other services the borrower purchased from the institution]; availability of the Student Loan Ombudsman's office; information about the NSLDS. The Department of Education is required to provide a disclosure form for students and prospective students about NSLDS.	Primary: • Director (Downtown) • Assistant Director of Financial Aid (Main) COMPLETED	• Financial Aid Handbooks • Financial Aid Websites http://www.kentlaw.edu/depts/finaid/ http://www.iit.edu/financial_aid/
Private Education Loan Disclosures (Including Self-Certification Form)	Institutions or institution-affiliated organizations (e.g., alumni organizations, foundations) that provide information regarding a private education loan from a lender to a prospective borrower must provide information to the prospective borrower, including: information required under Sec. 128(e) of the Truth in Lending; that the prospective borrower may qualify for loans or other assistance under Title IV, HEA programs; that the terms and conditions of Title IV, HEA program loans may be more favorable than the provisions of private education loans. The information regarding private education loans must be presented in a manner that makes it distinct from information regarding Title IV, HEA program loans.	Primary: • Director (Downtown) • Assistant Director of Financial Aid (Main) • Bursar COMPLETED	• Financial Aid Handbooks • Financial Aid Websites http://www.kentlaw.edu/depts/finaid/ http://www.iit.edu/financial_aid/
Self-Certification Form	The institution must, upon request, provide in written or electronic form to an enrolled or admitted student applicant for a private education loan the self certification form for private education loans, and the information required to complete the form, to the extent the institution possesses the information. The Department of Education is required to develop the form.	Primary: • Director (Downtown) • Assistant Director of Financial Aid (Main) • Bursar COMPLETED	• Financial Aid Handbooks • Financial Aid Websites http://www.kentlaw.edu/depts/finaid/ http://www.iit.edu/financial_aid/
Retention Rate	Institutions must make available to current and prospective students the retention rate of certificate- or degree-seeking, first-time, undergraduate students. If the retention rate information is requested by a prospective student, the information must be made available prior to the student's enrolling or entering into any financial obligation with the institution. Effective August 14, 2008	Primary: • Director of Institutional Information COMPLETED	• Office of Institutional Information and Research http://www.iit.edu/oiir/
Completion/Graduation and Transfer-out Rates	Each institution must annually make available to prospective and enrolled students the completion or graduation rate of certificate- or degree-seeking, first-time, fulltime, undergraduate students. If the information is requested by a prospective student, it must be made available prior to the student's enrolling or entering into any financial obligation with the institution. Effective August 14, 2008 and made available July 1st each year	Primary: • Director of Institutional Information COMPLETED	• Office of Institutional Information and Research http://www.iit.edu/oiir/
Disaggregated Completion/Graduation Rates	Completion or graduation rates must be disaggregated by: gender; major racial and ethnic subgroup [as defined in IPEDS; recipients of a Federal Pell Grant; recipients of a subsidized Stafford Loan who did not receive a Pell Grant; and students who did not receive either a Pell Grant or a Subsidized Stafford Loan. These disaggregated rates are to be disclosed only If the number of students in each group is sufficient to yield statistically reliable information and not reveal personally identifiable information about an individual student. Effective August 14, 2008 and made available July 1st each year	Primary: • Director of Institutional Information Secondary: • Assistant Director of Financial Aid (Main) COMPLETED	• Office of Institutional Information and Research http://www.iit.edu/oiir/
Exclusions	Institutions are allowed to exclude from completion/graduation or transfer-out rate calculations those students who leave school to serve in the Armed Forces, on official church missions, or with a federal foreign aid service, or are deceased or totally and permanently disabled. The HEOA Sec. 488 added a provision that applies to institutions for which students who leave school to serve in the Armed Forces, on official church missions, or with a recognized federal foreign aid service represent 20 percent or more of the certificate- or degree-seeking, full-time undergraduates at the institution. Those institutions may include the students who leave for such service in their completion/graduation rate calculations but allow for the time the students were not enrolled due to their service [by adding the time period the students were not enrolled due to their service to the 150 percent of normal time used in the calculations. Effective August 14, 2008 and made available July 1st each year	Primary: • Director of Institutional Information COMPLETED	• Office of Institutional Information and Research http://www.iit.edu/oiir/
Completion Graduation and Transfer-out Rates for Students Receiving Athletically Related Student Aid Disaggregated Completion Graduation Rates Student Right to Know Act	Each institution must produce a report that is provided to a prospective student athlete and the student's parents, high school guidance counselor, and coach at the time the institution offers athletically related student aid. The report must also be sent to the Department of Education. Effective August 14, 2008	Primary: • Director of Institutional Information Secondary: • Director of Athletics • Assistant Director of Financial Aid COMPLETED	• Provided to prospective student athletes at the time athletic aid is offered • Office of Institutional Information and Research http://www.iit.edu/oiir/ Made available by July 1st
Intercollegiate Athletic Program Participation Rates and Financial Support Data Equity in Athletics Disclosure Act	A co-educational institution that has an intercollegiate athletic program must make information about the program available to current and prospective students and to the public. Current and prospective students must be provided a notice of their right to request such information (included in annual notice to current students). If the information is provided on a website, the notice must provide the exact electronic address, brief description of the report, and a statement that the institution will provide a paper copy upon request. The report also must be submitted to the Department of Education. The Department of Education is required to make the information available to the public and to notify all secondary schools of the availability of the information and how it may be accessed.	Primary: • Director of Institutional Information Secondary: • Director of Athletics • Assistant Director of Financial Aid COMPLETED	• Office of Institutional Information and Research http://www.iit.edu/oiir/ Available October 15th annually
Security Report • (Including Emergency Response and Evacuation Procedures), Timely Warnings, and Crime Log	Institutions must distribute a security report or a notice of the report to all current students. If the institution distributes the report by posting it on the institution's website, the institution must provide a notice by October 1 that includes a statement of the report's availability, the exact electronic address, a brief description of the report's contents, and a statement that the institution will provide a paper copy upon request. The institution must provide a notice to prospective students that includes a statement of the report's availability, a description of its contents, and an opportunity to request a copy. If the report is posted on a website the notice must include the exact electronic address and a statement that the institution will provide a paper copy of the report upon request. Each institution must annually distribute in writing to each student and each employee to include: standards of conduct that clearly prohibit the unlawful possession, use, or distribution of illicit drugs and alcohol by students and employees on the institution's property or as part of any of the institution's activities; description of applicable legal sanctions under state, local, and federal law description of health risks; description of available counseling, treatment, rehabilitation, or re-entry programs; and a clear statement that institution will impose sanctions for violation of standards of conduct and a description of the sanctions. Note: Students who enroll after the annual distribution must receive the information.	Primary: • Director of Institutional Information Secondary: • Director of Public Safety • Vice President of Business & Operations COMPLETED	• Prospective students receive notice of report and can receive a copy upon request • Public Safety http://www.iit.edu/public_safety/resources.shtml Notice sent annually in October of report's availability
Security Report • Timely Warning Reports	Institutions must make timely reports to the campus community of crimes considered to be a threat to students and employees that are reported to campus security authorities or to local police agencies. Institutions are not required to issue a timely warning based on the same circumstances that lead to an emergency notification. http://www.iit.edu/public_safety/resources.shtml	Primary: • Director of Public Safety • Vice President of Business & Operations Secondary: • Director of Institutional Information COMPLETED	Report provided to students upon request
Security Report • Crime Log	Institutions that maintain a police or security department of any kind must maintain a daily crime log. The log must record, by the date a crime was reported, any crime reported to the campus police or security department that occurred on campus, in or on a non-campus building or property, on public property, or within the patrol jurisdiction of the campus police or the campus security department. The log must include the nature, date, time, and general location of each crime, and the disposition of the complaint if known. An entry to the log, or an addition to an entry, must be made within two business days of the report of the information to campus police or security department, unless the disclosure is prohibited by law or would jeopardize the confidentiality of the victim. Information may be withheld if there is clear and convincing evidence that the release of the information would jeopardize an ongoing criminal investigation or the safety of an individual, cause a suspect to flee or evade detection, or result in the destruction of evidence. Once the adverse effect is no longer likely to occur, the information must be disclosed. http://www.iit.edu/public_safety/resources.shtml	Primary: • Director of Public Safety Secondary: • Director of Institutional Information COMPLETED	Open for public inspection
Fire Safety Report	Institutions that maintain any on-campus student housing facility must distribute an annual fire safety report, or notice of the report, to all enrolled students. If the institution distributes the report by posting the report on its website, it must provide a notice by October 1 that includes a statement of the report's availability, the exact electronic address at which the report is posted, a brief description of the report's contents, and a statement that the institution will provide a paper copy upon request. Institutions must provide a notice to prospective students that include a statement of the report's availability, a description of its contents, and an opportunity to request a copy. If the institution posts the report on its website, the notice must include the exact electronic address at which the report is posted and a statement that the institution will provide a paper copy upon request. Institutions must provide a notice to prospective students.	Primary: • Director of Institutional Information Secondary: • Director of Public Safety • Vice President of Business & Operations COMPLETED	• Prospective students receive notice of report and can receive a copy upon request • Public Safety http://www.iit.edu/public_safety/resources.shtml Notice sent annually in October of report's availability
Fire Log Report	The institution must maintain a fire log that records by the date that a fire was reported, any fire that occurred in an on-campus student housing facility. The log must include the nature, date, time, and general location of each fire. An entry to the log, or an addition to an entry, must be made within two business days of the receipt of the information. The log for the most recent 60-day period must be open to public inspection during normal business hours. The institution must make older portions of the log available within two business days of a request for public inspection. The institution must make an annual report to the campus community on the fires, which may be satisfied by the annual fire safety report. http://www.iit.edu/public_safety/resources.shtml	Primary: • Director of Public Safety Secondary: • Director of Institutional Information COMPLETED	Open for public inspection with Public Safety
Information for Crime Victims about Disciplinary Proceedings	Institutions must, upon written request, disclose to the alleged victim of any crime of violence, or a non-forcible sex offense, the results of any disciplinary proceeding conducted by the institution against a student who is the alleged perpetrator of such crime or offense. If the alleged victim is deceased as a result of the crime or offense, the information shall be provided, upon request, to the next of kin of the alleged victim. Effective August 14, 2009	Primary: • Dean of Students Secondary: • Director of Public Safety IN PROGRESS	• Information provided to victim of crime upon request. • Public Safety http://www.iit.edu/public_safety/resources.shtml
Security Report • Missing Person Notification Policy	Institutions that provide any on-campus student housing facility must include in its annual security report a statement of policy regarding missing student notification procedures for students who reside in on-campus student housing facilities. This statement must: include the titles of the persons or organizations to which reports should be made that a student has been missing for 24 hours]; require that any missing student report must be referred immediately to the institution's police or campus security department, or, in the absence of an institutional police or campus security department, to the local law enforcement agency that has jurisdiction in the area; contain an option for each student to identify a contact person or persons whom the institution will notify within 24 hours if the student is determined by the institutional police or security department or the local law enforcement agency to be missing; advise students their contact information will be registered confidentially; informs students that the institution will notify within 24 hours the appropriate law enforcement agency that the student is determined to be missing (if the law enforcement agency did not make the determination that the student is missing); and advises students, if they are under 18 years of age and not emancipated, that the institution is required to notify a custodial parent or guardian within 24 hours when the student is determined to be missing [in addition to any additional contact person designated by the student].	Primary: • Director of Institutional Information Secondary: • Director of Public Safety • Dean of Students COMPLETED	• Prospective students receive notice of report and can receive a copy upon request • Public Safety http://www.iit.edu/public_safety/resources.shtml Notice sent annually in October of report's availability
Transfer of Credit Policies and Articulation Agreements	Each institution must publicly disclose information about the institution's policies regarding the transfer of credit earned at another higher education institution, including, at a minimum: any established criteria the institution uses; and a list of institutions with which the institution has established an articulation agreement. Effective August 14, 2008	Primary: • Director of Undergraduate Academic Affairs COMPLETED	• Undergraduate Bulletin • Office of Undergraduate Academic Affairs http://www.iit.edu/~edserve/
Institutional and Program Accreditation, Approval, or Licensure	Each institution must make available to prospective and enrolled students: names of associations, agencies, or governmental bodies that accredit, approve, or license the institution and its programs; and procedures for obtaining or reviewing documents describing accreditation, approval, or licensing	Primary: • Provost COMPLETED	• Office of Institutional Information and Research http://www.iit.edu/oiir/
Placement in Employment	Institutions must make available to current and prospective students information regarding the placement in employment of, and types of employment obtained by, graduates of the institution's degree or certificate programs. Institutions must identify the source of the placement information, and any timeframes and methodology associated with it. Under this provision, institutions are not required to calculate placement rates, but an Institution must disclose any placement rates it calculates for any program. Effective August 14, 2008	Primary: • Managing Director of Career Management IN PROGRESS	• Office of Institutional Information and Research http://www.cmc.iit.edu/ Forthcoming December 2010
Job Placement Rates	An institution that advertises job placement rates as a means of recruiting students to enroll must make available to prospective students, at or before the time the prospective student applies for enrollment: the most recent available data concerning employment statistics and graduation statistics; any other information necessary to substantiate the truthfulness of the advertisements; and relevant state licensing requirements of the state in which the institution is located for any job for which the course of instruction is designed to prepare students.	Primary: • Managing Director of Career Management IN PROGRESS	• Office of Institutional Information and Research http://www.cmc.iit.edu/ Forthcoming December 2010
Types of Graduate and Professional Education in Which the Institution's Graduates Enrolled	Institutions must make available to current and prospective students information regarding the types of graduate and professional education in which graduates of the institution's 4-year degree programs enrolled. Institutions must identify the source of the information, and any timeframes and methodology associated with it.	Primary: • Managing Director of Career Management IN PROGRESS	• Office of Institutional Information and Research http://www.cmc.iit.edu/ Forthcoming December 2010
Security Report • Emergency Response and Evacuation Procedures	The institution must create procedures regarding emergency response and evacuation procedures, including: procedures for immediate notification of the campus community; a description of the process the institution will use to confirm the emergency or dangerous situation, determine the appropriate segment/s of the campus community to be notified, determine the content of the notification, and initiate the notification system unless issuing the notification would compromise efforts to assist a victim, or to contain, respond to, or otherwise mitigate the emergency; a statement that the institution will take the actions described above without delay; list of the titles of person/s or organization/s responsible for carrying out the actions described above; the institution's procedures for disseminating emergency information to the larger community; and the institution's procedures to test the emergency response and evacuation procedures on at least an annual basis. Each institution must annually distribute in writing to each student and each employee to include: standards of conduct that clearly prohibit the unlawful possession, use, or distribution of illicit drugs and alcohol by students and employees on the institution's property or as part of any of the institution's activities; description of applicable legal sanctions under state, local, and federal law description of health risks; description of available counseling, treatment, rehabilitation, or re-entry programs; and clear statement that institution will impose sanctions for violation of standards of conduct and a description of the sanctions. Note: Students who enroll after the annual distribution must receive the information. http://www.iit.edu/public_safety/resources.shtml	Primary: • Director of Institutional Information Secondary: • Director of Public Safety • Vice President of Business & Operations COMPLETED	• Prospective students receive notice of report and can receive a copy upon request • Public Safety http://www.iit.edu/public_safety/resources.shtml Notice sent annually in October of report's availability
Privacy of Student Records--Family Educational Rights and Privacy Act (FERPA)	Each institution must annually provide a notice to all enrolled students about: the right to review their education records, to request amendment of records, to consent to disclosures of personally identifiable information, and to file complaints with the Department of Education; procedures for reviewing education records and requesting amendment of the records; if applicable, information about the institution's policy regarding disclosures to school officials with a legitimate educational interest in the education records In order to disclose directory information without prior consent, an institution must provide to students a notice of directory information that includes: the types of information the institution has designated as directory information; the student's right to refuse to allow any or all such information about the student to be designated as directory information, and the time period the student has for notifying the institution in writing.	Primary: • Registrar COMPLETED	• Registrar's Office http://www.iit.edu/registrar/student_records/ferpa.shtml Notified annually to visit the Registrar's website each fall
Textbook Information for Students	Institutions must disclose, on the institution's Internet course schedule used for preregistration and registration purposes, the International Standard Book Number (ISBN) and retail price information of required and recommended textbooks and supplemental materials for each course listed, to the extent the disclosure of the information is determined to be "practicable." If the ISBN is not available, the institution must include in the Internet course schedule the author, title, publisher, and copyright date for the textbook or supplemental materials, or, if applicable, the designation "To Be Determined." To the maximum extent practicable, institutions must include a notice that textbook information is available on its Internet course schedule, and the Internet address. Institutions are encouraged to disseminate information about: Available institutional programs for renting textbooks or purchasing used textbooks; Available institutional guaranteed textbook by-back programs; Available institutional alternative contend delivery programs; and Other available intuitional cost-saving strategies.	Primary: • Assoc VP, Auxiliary Services Secondary: • Registrar COMPLETED	• Registrar's Office Internet Course Schedule at http://www.iit.edu/registrar/student_records/ferpa.shtml Schedule and related material provided to the bookstore Effective July 1, 2010
Textbook Information for College Bookstores	Upon the request of a college bookstore operated by or affiliated with the institution, the institution must make available as soon as practicable the most accurate information available regarding: the institution's course schedule for the subsequent academic period; for each course or class offered for the subsequent academic period the ISBN and retail price information of each required and recommended textbook and supplemental material; the number of students enrolled in each course or class; the maximum student enrollment for each course or class.	Primary: • Assoc VP, Auxiliary Services Secondary: • Registrar COMPLETED	• Registrar's Office Schedule and related material provided to the bookstore Effective July 1, 2010
Student Body Diversity	Institutions must make available to current and prospective students information about student body diversity, including the percentage of enrolled, full-time students who: are male; are female; are a self-identified member of a major racial or ethnic group; and receive a Federal Pell Grant. Effective August 14, 2008	Primary: • Director of Institutional Information Secondary: • Assistant Director of Financial Aid COMPLETED	• Office of Institutional Information and Research http://www.iit.edu/oiir/
Academic Program (Educational Programs, Instructional Facilities, and Faculty)	Each institution must make available to prospective and enrolled students information about the academic program of the institution, including: current degree programs and other educational and training programs; instructional, laboratory, and other physical facilities that relate to the academic program; faculty and other instructional personnel; and any plans by the institution for improving the academic program. Effective August 14, 2008	Primary: • Graduate College Dean • Vice Provost Undergraduate Affairs Continuous Improvement driven by academic units and faculty	• Undergraduate and Graduate Bulletins • Office of Registrar http://www.iit.edu/registrar/
Preferred Lender Arrangements	An institution or institution-affiliated organization (e.g., alumni organizations, foundations) that participates in a preferred lender arrangement must comply with the code of conduct provisions in HEA Sec. 487. Institution-affiliated organizations are required to prominently publish the code of conduct on their websites (if any) and annually inform [agents] with responsibility for education loans of the provisions of the code. By February 14, 2010, the Department of Education is required to determine the minimum information to be disclosed to current and prospective students regarding preferred lender arrangements. The Department is also required to then develop model disclosure forms for FFELP and Federal Direct Loans that may be used by institutions or institution-affiliated organizations. In addition to the information required for the Preferred Lender Lists, each institution or institution-affiliated organization in a preferred lender arrangement must disclose information on its website and in publications, mailings, or electronic messages, or materials that are distributed to prospective or current students and their families that describe the financial aid opportunities available to students attending the institution and that describe or discuss education loans. The information must include: the maximum amount of Title IV, HEA grant and loan aid available to students; the information on the model disclosure form provided by the Department of Education for each type of loan (described above); a statement that the institution is required to process documents for a FFELP loan from any eligible lender the student selects	Primary: • Director (Downtown) • Assistant Director of Financial Aid (Main) NA	NA
Annual Report on Preferred Lender Arrangements	Each institution and each institution-affiliated organization must make an annual report to the Department of Education that includes for each lender in a preferred lender arrangement with the institution or institution-affiliated organization. the minimum information defined by the Department of Education information required for private loans under the Truth in Lending Act; and detailed explanation of the reasons an institution or institution-affiliated organization participates in a preferred lender arrangement with the lender, including why the terms, conditions, and provisions of each type of loan are beneficial to the institution's students or their families. The information in the report must be made available to the public and provided to current students and students planning to attend the institution and their families.	Primary: • Director (Downtown) • Assistant Director of Financial Aid (Main) NA	NA
Preferred Lender Lists	Each institution must annually make available in print or other medium to students attending the institution and their families a list of the specific lenders for private education loans or for Title IV, HEA loans that the institution recommends, promotes, or endorses in accordance with a preferred lender arrangement. The list must prominently disclose the method and criteria used by the institution in selecting lenders for preferred lender arrangements to ensure that such lenders are selected on the basis of the best interests of the borrower. The list must also clearly and fully disclose: the minimum information determined by the Department of Education; why the institution participates in a preferred lender arrangement with each lender, particularly with respect to terms and conditions or provisions favorable to the borrower; and that the students or their families do not have to borrow from a lender on the list. If the list includes private loans, there must be at least two lenders who are not affiliates. The list must indicate for each lender whether it is or is not an affiliate of the other lenders on the list. The details of each affiliation are to be disclosed. The Department of Education is required to provide to institutions a list of the lender affiliates of all eligible lenders.	Primary: • Director (Downtown) • Assistant Director of Financial Aid (Main) NA	NA
Private Education Loans	Each institution must provide on its website, and in publications, mailings, or electronic messages, or materials that are distributed to prospective or current students and their families that describe the financial aid opportunities available to students attending the institution and that describe or discuss private education loans, the information required to be disclosed under the Truth in Lending Act for each type of private loan. Each institution-affiliated organization must provide on its website, and in publications, mailings, or electronic messages, or materials distributed to students and families that describe private education loans offered pursuant to a preferred lender arrangement, the information required to be disclosed under the Truth in Lending Act for each type of private loan. The name of the lender must be displayed in all information and documentation related to private education loans. The information in the model disclosure form and the Truth in Lending Act information must be provided annually in a manner that allows students and families to take the information into account before selecting a lender or applying for an education loan.	Primary: • Director (Downtown) • Assistant Director of Financial Aid (Main) NA	NA

[Last reviewed and updated October 2010; authorized by Gerald Doyle, Vice Provost — Undergraduate Enrollment and Financial Aid and Virginia Foster, Director of Title IV Compliance]

Last modified: 05/01/2012 10:30:42