Human Resources
Policies & Procedures

Illinois Institute of Technology
Policy No. A. 4.00

Date of Issue 4/97

Subject: New Employee Orientation

4.01 On the first day of employment the new hire receives a benefits orientation in Human Resources. This includes selection and enrollment for insurance and other benefits, and completion of tax forms and Form I-9 ( See Policy A. 3.15 ). Instruction is provided on proper timesheet completion.

Authorization is given to full and part-time staff and to full-time faculty to secure a photo identification card. Part-time faculty receive ID authorization through their departments.

4.02 Human Resources offers at regular intervals a half-day New Employee Orientation Program. This provides an introduction to IIT’s history, organizational structure, initiatives, academic programs and enrollment, and student-service focus. It also addresses personnel policies and procedures, employee benefits and other services, and safety/security on campus. Department heads and supervisors are expected to make it possible for staff to attend.
 
4.03 The employing department has responsibility for orienting the new hire to the following:
 
a. Objective and purpose of the department
 
b. Organization of the department
 
c. Departmental policies and procedures including:
Working hours
Timesheet authorization procedures
Lunch and break schedules
Importance of regular attendance, punctuality
Policy for phoning in absences and tardiness
Overtime opportunities or requirements
Dress code or uniform requirements
Scheduling time off
Written job description
Performance standards / expectations for performance appraisal
Problem-solving mechanisms within the department
Safety / security procedures, location of emergency equipment
Reporting of work-related injuries or illness

 
d. Introduction to co-workers, faculty and students
 
e. Designation of departmental mentors / trainers responsible for orienting to the job duties.

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