| Human
Resources Policies & Procedures Illinois Institute of Technology |
Policy No. B. 11.00
Date of Issue 8/97 |
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Subject: Workers' Compensation All IIT employees are covered with respect to work-related accidents and illness under the provisions of the Illinois Workers’ Compensation Law. IIT is self insured and all workers’ compensation payments are paid from university funds. It is imperative that all claims information be processed accurately and on a timely basis.
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| 11.01 | An employee who sustains
a work-related injury is required to report it immediately to his/her supervisor.
Failure to report an accident may result in loss of benefits. See Procedure
later in this section.
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| 11.02 | The first three (3) days
of absence due to an accident are not compensable. These days must be covered
by drawing accrued sick leave. Should insufficient sick hours be available,
the university will provide pay and debit against future sick leave accruals.
Sick leave will not be paid for more than 3 days.
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| 11.03 | After return to work,
the employee is required to make necessary follow-up physician and/or therapy
appointments outside of his/her regularly scheduled working hours. Contact
Human Resources for assistance in locating such health care providers.
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| 11.04 | After the initial 3 days,
the employee is removed from the IIT payroll. Workers’ Compensation covers
pay for additional qualifying work time lost. Pay is issued by special check
written by IIT’s claims administrator. The amount paid represents two-thirds
of average weekly gross wages which is not treated as taxable income.
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| 11.05 | All insurance benefits
will be maintained for a period of 12 months during a workers’ compensation
leave if the employee continues to pay the normal employee contribution on
a timely basis each month.
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| 11.06 | Retirement contributions
on behalf of IIT and the employee cease after the first three days of absence
until return to active employment.
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| 11.07 | Vacation and sick leave
accruals cease until return to work.
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| 11.08 | The maximum duration of
leave due to workers’ compensation is 12 months. After 12 months, the employee
is considered separated from employment and all remaining employee benefits
cease. This does not affect continuing eligibility for workers’ compensation
payments.
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| 11.09 | Union employees are governed
by the applicable provisions of the appropriate labor agreement.
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ON-THE-JOB INJURIES
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| 1 | Main Campus employees
injured on the job Monday through Friday between the hours of 8:30 a.m. and
5:00 p.m. should be sent immediately to Counseling and Health Service (CHS)
for evaluation and initial treatment.
Depending upon the nature of the illness or injury, CHS may refer the employee to MercyWorks Occupational Medicine or to an emergency room for further treatment. Outside these Counseling and Health Service hours on Main Campus, the supervisor should contact Public Safety at 8-6300 to transport the injured employee to MercyWorks for treatment. MercyWorks’ hours are 7:00 a.m. to 10:00 p.m. Monday through Friday. It is located at 2600 South Michigan. Other campuses refer injuries to other MercyWorks locations, to a private physician or, as necessary, to an emergency room.
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| 2 | The supervisor must contact
Human Resources immediately to report the injury. Both the supervisor and
the employee must complete, within the next two working days a report of
injury provided by Human Resources. Upon receipt of this, Human Resources
will complete the documentation required by the state and the Occupational
Safety and Health Administration and will coordinate follow up.
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| 3 | CHS will communicate with
Human Resources on the disposition of each case including whether the employee
received first aid, was sent home for one or more days, or was referred for
further treatment.
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| 4 | The injured employee is
responsible to immediately contact his/her supervisor to report the outcome
of treatment and to report the necessity of any further absence from
work.
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| 5 | Should the absence endure
longer than 3 work days, the supervisor must send a Payroll Authorization
to Human Resources to remove the employee from the payroll effective the
fourth work day absent. The "comments" section of the P.A. should note,
"workers’ compensation". Wages are thereafter issued by special check. Time
sheet entries for all days absent beyond 3 days should be coded "420", unpaid
absence.
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| 6 | If the employee has been
treated by an outside physician, he/she must bring a release from the attending
physician and present it to the supervisor before beginning work.
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| 7 | An employee released for
work with restrictions must have his/her case reviewed by Human Resources
prior to being scheduled to return to work.
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