Date of Issue 8/97

Subject: Time and Attendance Reporting 

To comply with federal and state laws and regulations, staff members are required to maintain and submit accurate records of hours and days worked and records of absence. 

The university provides staff with a Time Report or timecard to complete on a semi-monthly or bi-weekly basis. These must be signed by the employee and by the supervisor and returned to Payroll immediately upon the close of the payroll period. 
 

Executive, administrative and professional employees are identified as "exempt" within the federal Fair Labor Standards Act. These salaried personnel are not required to log the daily number of hours worked on the Time Report. As required by federal law, time worked or not worked will be computed for pay purposes only in full days (7.75 hour increments). Time Report entries are made only for whole days of absence when a pre-designated code is selected to record the reason for the day of absence and the paid or unpaid time off category to which it should be charged. 
 

All other staff are referred to as "non-exempt" or hourly employees. These personnel must record daily on the Time Report, or by timeclock, the number of hours worked. Time worked or not worked will be computed for pay purposes in 15 minute intervals. For the full-time non-union employee, this is typically a 7.75 hour day. Union employees are governed by the terms of their respective collective bargaining agreements.  

Time missed from a full day of work must be coded in quarter-hour increments as above on the Time Report or timecard to record the reason for absence. Alternatively, with advance supervisory approval, non-union employees may "make up" this missed time during the same calendar week in order to complete the 38.75 hour workweek. In all cases, the actual number of hours worked each day must be recorded.  

For compensation beyond scheduled hours, see overtime, Policy D. 3.00.
 

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