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Terms of Use

All rooms are reserved on a first-come, first served basis and are subject to acceptance by management. Confirmation of your arrangements will be issued by the Facility Manager. Corporations, organizations, associations, departments, individuals or other entities contracting or seeking to contract with the University for use of University facilities (Sponsors) must complete the reservation form.

The University reserves the right to deny access to its facilities to any Sponsor or its agents, invitees, employees or independent contractors for whatever reason and without explanation, except where otherwise prohibited by Federal, state or local laws.

Any Sponsors and their agents, invitees, employees or independent contractors using a University facility are financially responsible for damages to the facility and/or any other property of the University incurred during its use. The Sponsor and its agents, invitees, employees, and/or independent contractors warrant that the activities offered in relation to the Event will not cause disruption of campus/community atmosphere, and which includes but not limited to traffic, noise, or activities of an inflammatory nature. IIT reserves sole discretion to determine the circumstances under which a particular activity constitutes a disruption of campus/community atmosphere.

IIT Rice Campus is a smoke-free institution. Smoking is not permitted at any time in Rice Campus. Rice Campus shall not be liable for any loss or damage to any property brought onto University premises prior to, during or after the Event by the Sponsor or its agents, invitees, employees or independent contractors. University employees are specifically prohibited from accepting custody of any such property.