PETTY CASH REIMBURSEMENTS

Please find following this memo the current University policy on reimbursement forpetty cash items from the Bursar's Office.

           As you are probably aware,the Bursar's Office is responsible for, among other things, collecting and processing cashtransactions for the University, along with safegaurding the University's assets. In orderto fulfill its important role within the University, the Bursar's Office must continue toperform its functions with the utmost accuracy, integrity, and professionalism. This ispossible through recurring monitoring and reviewing of its current policies, procedures,and practices, within the framework of the structure and needs of the University. Thenature and importance of its responsibilities necessitates the policies and procedures ofthe Bursar's Office are regularly reviewed both internally and externally to ensure thatthe office is able to accomplish its goals and fulfill its purpose.

           In order to properly carryout its role, the Bursar's Office must adhere to current policies and procedures. Although current policies and procedures are reviewed to ensure that they areefficient within the current environment, the Bursar’s Office must always proceed ina fashion that allows it to execute its important responsibilities, and minimize thechances of potential lapses. As a result the strict adherence to policy may, at times,appear inefficient or inflexible. However, when we consider the immense responsibility ofthe Bursar’s Office and the potential for adverse consequences of lapses in policy,it is clear that the Bursar’s Office must abide strictly to current policies in orderto completely fulfill its role. Realizing that exceptional situations do occur, procedureshave been developed to allow the Bursar’s Office to handle these situations. Pleaseunderstand that the Bursar’s staff cannot, and should not, make exceptions to thecurrent policies without approval of the Bursar or the Controller. The Bursar’soffice staff recognizes and appreciates its immense responsibilities and have been trainedand instructed to not succumb to pressure to amend the rules without prior approval of theBursar or Controller. This is required in order to maintain the integrity of the office aswell as safeguard the assets of the University.

           TheBursar’s Office appreciates your continued support and cooperation while it continuesits efforts to provide a useful service. If you have any questions or recommendations onimproving the efficiency of the Bursar’s Office please feel free to contact the Bursar, or any of the Bursar’s staff.

[ Petty Cash Purchase Reimbursement Policy ]