Reallocations Definition of a Payroll Expense Reallocation When to Use a Request for Reallocation and When Not to Use It Routing of Request for Reallocation Form Deadlines for Submission of Request for Reallocation Form Timeframes for Completion of Request for Reallocation Form Reallocation Request Form

Definition of a Payroll Expense Reallocation Payroll Expense Reallocation n. The transfer of previously recorded payroll and payroll related expenses, either in part or in full, from one IIT account, or sub-account, to a different IIT account or sub-account.

When to Use a Request for Reallocation and When Not to Use it Use a Request for Reallocation when payroll expense has been charged to one of your general ledger accounts and now you would like to move that expense to a different account. Do not use the Request for Reallocation for any expenses that have not yet occurred. For example, if an employee's funding source will change on a definite date in the future and there is sufficient time to notify the Payroll Office, you do not need to use a Request for Reallocation. In that case, you would use the Personnel Action Form (PA Form) and check the "change" box. Only use the Request for Reallocation if payroll expense has already been charged to an account and you want to move that charge to a different account.

Timeframes for Completion of Reallocation Request After the Payroll Manager receives the reallocation request, the form will be routed to the Accounting Department within 3-5 business days. If the form is received by the Payroll Manager before the 15th of the month, the request will be completed by the Accounting Department within that month and the reallocation will appear on the end of the month ledger statement of activity. If the form is received by the Payroll Manager after the 15th of the month, the reallocation will appear on the end of the month ledger activity for the subsequent month.

Deadlines for Submission of Reallocation Form Reallocation forms may be submitted at any time. However, forms received after the 15th of the month will not appear on the end of month ledger reports. The reallocation will appear on the end of the subsequent month's report.

Routing of Request for Reallocation Forms After the form has been completely filled out (please check to be sure there are no missing items), all forms should be sent to: Main Campus Payroll Office Room 306, Main Building After approving the reallocation, the Payroll Manager will send the forms to the Accounting Department, Room 201, Main Building. The Accounting Department will secure the appropriate approvals of the Budget Office or Project Accounting (for ledger accounts that begin with the number 5 only).