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International Center
Study Abroad

Hiring Department Job Offer Letters

Purpose of the form
This form is to be used to produce hiring department job offer letters for student employees for the purpose of applying for a Social Security Number.

This form is not to be used by hiring departments that have already submitted an Electronic Payroll Authorization form to the Student Employment Office.

Electronic Payroll Authorization forms are not used for every student employment position on campus. The following types of student employment are not covered by the Electronic Payroll Authorization system - for these types of positions, use this form to produce a hiring department job offer letter:

  • Teaching Assistants
  • Research Assistants
  • Graduate Assistants
  • Graduate stipend holders
  • Working Fellows
  • Any other position for which the hiring department has submitted a paper-based Payroll Authorization form (PA) to the Student Employment Office (SEO).


  1. Complete and Submit the form. A pdf letter template will pop up. Print the pdf on hiring department letterhead. The supervisor signs the letter.
  2. Give the letter to the student.
  3. The student is responsible for submitting a separate Social Security Letter request through the International Center's website at:
  4. The International Center will write a Social Security Letter within 2-3 business days.
  5. The student brings the hiring department job offer letter to the International Center after 2-3 business days to pick up their Social Security Letter.
  6. The student takes the hiring department job offer letter and Social Security Letter to the Social Security Administration to apply for a number.
Additional Information:
A guide to the Social Security Number application process can be found at:
Please print this letter on departmental letterhead and give to the student. The student must then take the letter to the International Center.
Student First Name:
Student Last Name:
Student ID:
Department Name:
Job Description:
(e.g., clerical duties, etc.)
Estimated Start Date:
Estimated Hours Per week:
Supervisor's Name:
(First and Last)
Supervisor's Title:
Supervisor's Phone:

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