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Coronavirus (COVID-19)

This website contains up-to-date information regarding university plans and policies as well as important information regarding COVID-19 from government authorities.

Updated September 25, 2020

Campus Communications

Fall 2020 Reopening Website

FAQs Regarding Fall 2020 Reopening

University Plan for Reopening from COVID-19 (myIIT login required)

Illinois Tech COVID-19 Contact Information

 

At Illinois Tech our top priority is always the health, well-being, and support of all our community members. As public health officials continue to monitor developments regarding the coronavirus (COVID-19), university leaders are working closely with the Chicago Department of Public Health (CDPH) to actively monitor and plan for contingencies on a day-to-day, hour-to-hour basis.

—Alan W. Cramb, President, Illinois Institute of Technology

This website contains up-to-date information regarding university plans and policies as well as important information regarding COVID-19 from government authorities.

Call 312.567.5810 for university updates regarding COVID-19. Calls are monitored from 8:30 a.m.–5 p.m. CST

Hawks 4 Hawks Hardship Fund

Hawks 4 Hawks Hardship Fund

Contribute to the Hawks 4 Hawks Fund which provides direct financial assistance to Illinois Tech students in crisis situations. 100% of funds are directed to helping students facing unexpected hardships, such as meeting the cost of housing or travel assistance. Make a contribution today!

Most Recent University Communication (September 25, 2020)

Dear Students, Faculty, and Staff,
 
In response to the ongoing COVID-19 pandemic, we will continue to inform the university community about known confirmed cases in a weekly report throughout the fall semester. 

Beginning this week, the university has begun a new phase of testing for our community. Approximately every two weeks, a random sample of nearly 200 members of the Illinois Tech community will be selected to be tested. The purpose of this random testing initiative is to monitor the rate of COVID-19 cases among our campus community. The data collected through this initiative will assist the university in making decisions about the future operations of the university. To be clear, the confirmed cases below include results of the random testing as well as test results unrelated to the random testing proactively reported to the university by community members in the last seven days.

Weekly Confirmed Case Report: September 25, 2020

  • 4 students
  • 1 faculty/staff

The number of individuals included in this week’s random testing, which occurred on Monday, September 21, totaled 143, and the percent positive of this random testing is 0.70. Separate from those who participated in the random testing, since Saturday, September 18, an additional 65 students, faculty, staff, and community members have reported test results. The total confirmed cases reported above include both results from the random testing as well as those additional results reported to the university. 

All of the above individuals are self-isolating as required by university policy or public health guidance. They will remain in self-isolation for the time period recommended by public health authorities. Any university community members who had been in close contact with these persons have been notified and have been quarantining in accordance with university policy. 

The university conducted the same extensive cleaning of all affected areas to further limit the risks. 

As a reminder, per current public health guidance, prolonged close contact is defined as being within six feet of an infected person for 15 minutes or more. As always, everyone should monitor their health and stay at home if they develop symptoms. Anyone who develops severe symptoms should seek medical care immediately.

We continue to follow the Chicago Department of Public Health and Centers for Disease Control and Prevention guidelines as we work to implement proper protocols and preventative measures.

University Contact Policy
As a general reminder, if you have been in contact with someone who has tested positive for COVID-19, self-quarantining is important in order to protect the people in your lives who might be more vulnerable to the virus. University policy requires that individuals in contact with someone with COVID-19 stay home, get tested, and monitor their health for 14 days from the date of contact. 

Health Best Practices
I encourage you to watch this video featuring Illinois Tech students, faculty, and staff describing the essential public health protocols that you should follow to contribute to the effort to minimize the effects of COVID-19 on the campus environment for yourself and others. 

The simplest and most effective measures that you can take include:

  • Wearing your face covering, which should cover both your nose and mouth
  • Washing your hands frequently for a minimum of 20 seconds using soap and water
  • Staying six feet away from others, which includes walking on the right side of the hallway (social distancing)
  • Monitoring your health, which includes staying at home and seeking medical attention if you feel ill
  • Staying apprised of important information pertaining to COVID-19

Public Health Guidance
Symptoms of COVID-19 include fever (temperature greater than 100.4 degrees Fahrenheit), chills, cough, shortness of breath, fatigue, muscle/body aches, headache, new loss of taste or smell, sore throat, congestion or runny nose, nausea or vomiting, and diarrhea. If you or your child develop symptoms of COVID-19, please contact your medical provider to discuss whether you need to be evaluated in person or tested.

For severe symptoms, such as difficulty breathing or shortness of breath, persistent pain or pressure in the chest, new confusion or difficulty waking up, or bluish lips or face, please seek the closest emergency department or call 9-1-1 immediately.

As a general reminder, university policy requires any individual who is sick or exhibiting symptoms of COVID-19 symptoms not to report to work or go to class and to either (i) get tested and self-quarantine until they have received their test results, or (ii) remain in self-quarantine for 10 days from the date of symptom onset. (Anyone who tests positive must self-isolate for at least 10 days since their symptoms first appeared [or for asymptomatic individuals, from their test date] and at least 24 hours from last fever [without using fever-reducing medications] and improved symptoms, whichever is longer.) 

For any additional COVID-19 questions or support, please visit www.chicago.gov/coronavirus for the most reliable information. If you do not find the information you need on the website, email coronavirus@chicago.gov

The health and wellness of our staff and students are the highest priority of Illinois Tech. As always, I encourage you to visit our coronavirus (COVID-19) website: www.iit.edu/COVID-19. This website contains up-to-date information and communications regarding university plans and policies, as well as important information from government authorities regarding COVID-19. You are also welcome to call 312.567.5810 between 8:30 a.m.–5 p.m. CST for university-related information regarding COVID-19.

Sincerely,

Hilary Hudson Hosek, AVP, Head of Human Resources
Illinois Institute of Technology

Public Health Protocols

Members of the Illinois Tech community are expected to follow essential public health protocols while on the university’s campuses. We're all in this together.

Watch Now

University Travel Policy

At this time, Chicago Mayor Lori Lightfoot has issued an Emergency Travel Order directing travelers entering Chicago from states experiencing a surge in new COVID-19 cases to quarantine in accordance with Chicago Department of Public Health guidance. Though the states on the list may well change over the next few weeks, it is Illinois Tech’s expectation that the order’s quarantine requirements will be in effect for some number of states when you arrive for move in and the beginning of classes this fall. In order to comply with the order, students, faculty, and staff may either: 

  1. Quarantine for two weeks prior to coming to campus with a method of documenting adherence;
  2. Quarantine for two weeks after arrival on campus;
  3. Quarantine at home for one week prior to coming to campus with a method of documenting adherence, followed by:

a. A negative test recommended prior to coming to campus or shortly after arrival.
b. Quarantine for another week when arriving to Chicago/campus.

Based on the foregoing, if students do not reside in Illinois and will be living and/or participating in classes in person on Illinois Tech’s campuses, we need to gather some information regarding their plans for arriving on campus so we can best accommodate their individual needs and circumstances. Students are requested to please fill out our Illinois Tech Returning Student Arrival and Quarantine Preferences Form to help us identify their needs. 
 

University Coronavirus (COVID-19) Contact Policy

As a matter of university policy, if students, faculty, or staff should come into contact with someone diagnosed with COVID-19, have a positive test result, OR have a fever of over 100.4 degrees or other symptoms consistent with COVID-19, they must stay home and monitor their health for 14 days. Students who fall into this category should notify the Office of the Dean of Students at 312.567.3081 or dos@iit.edu. Faculty and staff who fall into this category should notify the Office of Human Resources at 312.567.3318 or vrill@iit.edu.

Watch On-Demand: Webinar on New Safety Guidelines for Re-opening IFSH Labs

Illinois Tech’s Institute for Food Safety and Health (IFSH) hosted a special webinar on “Workplace Safety Considerations During an Emergent Infectious Disease” on April 23.

The online seminar is available here on-demand, and features a behind the scenes walk-through of the decision-making and strategies used in developing new safety guidelines for re-opening IFSH labs for critical work during a novel viral pandemic.

Featured Speakers

Deena Awad, Senior Support Scientist, Microbiology, IFSH
Awad has a degree in Food Science with a focus on Food Microbiology from Michigan State University, where she worked in aflatoxin research as an undergraduate. She comes to the Illinois Tech side of IFSH after almost five years with FDA as an ORISE Fellow focusing on leafy greens and sprouts safety research. In her free time, Deena works with shelter dogs and runs the Big Dog Program for a Chicago-area dog rescue.

Yun Wang, Ph.D., Senior Scientist/Biosafety officer, IFSH
Yun Wang is currently a Senior Scientist and Biosafety Officer at the Institute for Food Safety and Health. She was a Research Biochemist at U.S. Food and Drug Administration from 2013 to 2019. She received her Ph.D. in Biosystems Engineering from the Michigan State University in 2014. The major goal of her research is to ensure public health through novel detection and diagnosis approaches. Her research mainly focuses on pathogen and toxin detection, rapid disease diagnosis, and genetic study of food-borne pathogens.

Communications Sent to Illinois Tech Community

Dear Students, Faculty, and Staff,

The Centers for Disease Control and Prevention (CDC) is closely monitoring an outbreak caused by a new coronavirus (2019-nCoV) first identified in Wuhan, Hubei Province, China. Based on current information, the immediate health risk from 2019-nCoV to the general American public is considered low at this time.

According to the CDC recommendations, if you have traveled to Wuhan and feel sick with a fever, cough, or difficulty breathing, you should:

  • Seek medical care immediately. Before you go to a doctor’s office or emergency room, call ahead and tell them about your recent travel and your symptoms. Student Health and Wellness can be reached at 312.567.7550 and Mercy Hospital's Emergency Department can be reached at 312.567.2000.
  • Avoid contact with others.
  • Not travel while sick.
  • Cover your mouth and nose with a tissue or your sleeve (not your hands) when coughing or sneezing.
  • Wash hands often with soap and water for at least 20 seconds. Use an alcohol-based hand sanitizer if soap and water are not available.

Sincerely,

Katherine Stetz
Vice Provost for Student Affairs and Dean of Students
Illinois Institute of Technology

Dear Students, Faculty, and Staff,

I am writing to update you that the Chicago Department of Public Health (CDPH) advises that the health risk of Coronavirus 2019-nCoV to the general public remains low, both in the United States and in Chicago.

While there appears to be low risk in Chicago at this time, the university is not authorizing official student, faculty, or staff travel to China, per the U.S. Department of State travel advisory issued on January 30, 2020.

The university is in continuous coordination with the CDPH, as well as state and national authorities, and we will continue to share important information as it becomes available.

Following is the CDPH’s up-to-date guidance for universities and colleges, including where to find the latest updates from the Centers for Disease Control and Prevention (CDC):

2019 Novel Coronavirus, or 2019-nCoV, is a new respiratory virus identified in December 2019 as the cause of an outbreak in Wuhan, Hubei Province, China. 2019-nCoV has resulted in thousands of confirmed cases, including cases outside China. The first case in the United States was announced on January 21, 2020, and the first case in the Chicago area was announced on January 24, 2020, in a person who had traveled to Wuhan, China. The latest situation summary updates, including the number of cases identified in the United States, are available on CDC’s web page 2019 Novel Coronavirus, Wuhan, China.

Currently, the health risk to the general public from novel coronavirus remains low, both in the U.S. and in Chicago. Measures are being developed to prevent the spread of illness in Chicago and, at this point, there is NO need for students to take any special precautions. The Chicago Department of Public Health (CDPH) takes new viruses very seriously, is monitoring the situation carefully, and will rapidly communicate any changes in this guidance.

Chicago students do NOT need to change their behavior in any way. CDPH does NOT recommend:

  • The use of masks or gloves
  • Any change in daily travel routines
  • Social distancing
  • Avoiding mass gatherings
  • Missing classes and work

As with any respiratory virus, students can protect themselves and others by taking everyday preventative actions:

  • Wash your hands often with soap and water for at least 20 seconds. If soap and water are not available, use an alcohol-based hand sanitizer.
  • Avoid touching your eyes, nose, and mouth with unwashed hands.
  • Avoid close contact with people who are sick.
  • Stay home when you are sick.
  • Cover your cough or sneeze with a tissue, then throw the tissue in the trash.
  • Clean and disinfect frequently touched objects and surfaces.

If you recently traveled from China and feel sick with fever, cough, or difficulty breathing, you should seek medical care right away. Please call your medical provider in advance, so they are prepared to see you.

For more information, please visit www.chicago.gov/2019-nCoV or www.cdc.gov/coronavirus, email coronavirus@chicago.gov, or call 312.746.4835.

Sincerely,

Katherine Stetz
Vice Provost for Student Affairs and Dean of Students
Illinois Institute of Technology

Dear Students, Faculty, and Staff:

I am writing to inform you that the Chicago Department of Public Health (CDPH) has issued the following update regarding students, faculty, and staff returning from mainland China on or after February 3, 2020.

Consistent with this advisory, it is university policy that any student, faculty member, or staff member returning from mainland China on or after February 3, 2020 should not come to school or work for 14 days after the return date.

Students who fall into this category should notify the Office of the Dean of Students at 312.567.3081 or dos@iit.edu. Faculty and staff who fall into this category should notify the Office of Human Resources at 312.567.3318 or hr@iit.edu. Students, staff or faculty covered by this policy should work with their supervisor or instructors to determine the appropriate work-from-home or study-from-home plan.

While CDPH continues to advise that the immediate health risk of novel coronavirus 2019-nCoV in Chicago remains low, everyone can do their part to help us respond to this emerging public health challenge.

Following is the latest specific guidance for students from the Chicago Department of Public Health:

Due to recent acceleration of 2019-nCoV transmission across China and in accordance with current federal guidance, the Chicago Department of Public Health (CDPH) recommends the following:

  • Any student returning from mainland China on February 3, 2020, and onward should not attend school for 14 days after the return date.
  • Absences for this purpose should be excused.
  • Family members of these students should not attend work if they also traveled to mainland China.

This interim guidance is effective as of February 3, 2020, and does not apply retrospectively to students who have been in China during the previous 14 days and are already in the U.S., or those being managed as part of a contact investigation.

Students who returned from mainland China prior to February 3, 2020, can remain in school. Students who returned from mainland China between January 21, 2020-February 2, 2020, and develop respiratory symptoms including fever, cough, and difficulty breathing, should seek medical care right away. Please call your medical provider in advance, so they are prepared to see you. The CDPH recommends avoiding travel to China. The latest travel updates are available on the CDC’s web page Traveler’s Health.

For more information, please visit www.chicago.gov/2019-nCoV or www.cdc.gov/coronavirus, email coronavirus@chicago.gov, or call 312.746.4835.

Sincerely,

Peter Kilpatrick
Provost and Senior Vice President for Academic Affairs
Illinois Institute of Technology

Dear Students, Faculty, and Staff:

While the Chicago Department of Public Health (CDPH) continues to advise that the current health risk presented by coronavirus to the general public remains low both in the United States and in Chicago, Illinois Tech administration and staff are actively monitoring the situation so that we may be able to effectively respond to emerging situations as they arise.

During the cold and flu season, everyone can do their part to help provide a healthy campus for your fellow Scarlet Hawks.

The following is the latest guidance from the CDPH for helping prevent the spread of respiratory illness:

As with any respiratory virus, you can protect yourself and others by taking everyday, common sense actions:

  • Stay home when you are sick.
  • Wash your hands often with soap and water for at least 20 seconds. If soap and water are not available, use an alcohol-based hand sanitizer.
  • Avoid touching your eyes, nose, and mouth with unwashed hands.
  • Avoid close contact with people who are sick.
  • Cover your cough or sneeze with a tissue, then throw the tissue in the trash.
  • Clean and disinfect frequently touched objects and surfaces.

Remember that it is also flu season, and CDPH recommends getting vaccinated, taking everyday, preventive actions to stop the spread of germs, and taking flu antivirals if prescribed. For more information, see www.chicago.gov/flu.

Consistent with CDPH guidance, it is university policy that any student, faculty member, or staff member returning from mainland China on or after February 3, 2020 should not come to school or work for 14 days after the return date.

Students who fall into this category should notify the Office of the Dean of Students at 312.567.3081 or dos@iit.edu. Faculty and staff who fall into this category should notify the Office of Human Resources at 312.567.3318 or hr@iit.edu. Students, staff or faculty covered by this policy should work with their supervisor or instructors to determine the appropriate work-from-home or study-from-home plan.

For more information, please visit chicago.gov/2019-nCoV or cdc.gov/coronavirus, email coronavirus@chicago.gov, or call 312.746.4835.

Thank you.

Sincerely,

Katherine Stetz
Vice Provost for Student Affairs and Dean of Students

Dear Colleagues,

I want to let you know that I am working with staff and faculty leaders to develop contingency plans to address the spread of the coronavirus.  Specifics, of course, will depend on how events unfold, but our plans will seek to cover the range of possible scenarios.

Most immediately, we are working to roll out a set of procedures for you to record your classes in anticipation that some students may be unable to attend in person.  We will let you know once those plans are in place.  I know that some of you have reasons against recording classes under usual circumstances, but I believe in this case there are good reasons to temporarily suspend that policy.  In particular, students who are not feeling well will feel more comfortable staying home, which should have the further effect of providing some comfort to other students about the health of those sharing the room.

We are also developing options for faculty to record and upload lectures and to interact with students remotely (synchronously and/or asynchronously).  These will become particularly important should we have to close the building or, short of that, if any faculty members are affected and unable to teach in person.  For exams, we already have established methods for administering exams remotely, if necessary, although those of you who give closed-book exams may need to consider other options this exam period.

More information soon.

Anita

Anita K. Krug
Dean and Professor
Chicago-Kent College of Law
Illinois Institute of Technology

Dear Students, Faculty, and Staff,

At Illinois Tech our top priority is always the health, well-being, and support of all our community members. As public health officials continue to monitor developments regarding the coronavirus (COVID-19), I want to assure you that university leaders are working closely with the Chicago Department of Public Health (CDPH) to actively monitor and plan for contingencies on a day-to-day, hour-to-hour basis.

While CDPH currently advises that the virus is not spreading widely in the United States at this time and the immediate health risk to the general public from the virus causing COVID-19 remains low both in the U.S. and in Chicago, we are actively working on plans for university operations across a variety of potential scenarios to ensure that we will be ready to implement and communicate any measures as needed.

In light of these global health concerns, it is even more critical that we, as members of an inclusive and caring community, continue to treat our fellow Scarlet Hawks with respect and support. It is especially important to show this support and care for community members from countries presently experiencing a wider occurrence of COVID-19. We will support, respect, and value all of our community members, and continue to celebrate the rich tapestry of diversity here at Illinois Tech.

In accordance with CDPH guidance, individuals and communities such as ours can take steps to help minimize the risk of COVID-19 spread:

  • If you are unwell and have a fever, do not return to work until 24 hours after your fever has reduced below 100.4F.
  • Practice everyday preventive actions such as performing frequent hand hygiene, washing your hands with soap and water for at least 20 seconds (especially when hands are visibly soiled), or using an alcohol-based hand sanitizer that contains 60%–95% alcohol; covering your cough and sneeze; avoiding ill people; and staying home when sick (except to seek medical care). These simple actions can prevent the spread of many illnesses, including COVID-19. For more information, see CDPH’s Guidance for Individuals and Households.
  • It’s currently flu and respiratory disease season. CDPH recommends getting a flu vaccine and taking everyday preventive actions to help stop the spread of illness. Go to your doctor, pharmacy, or ChicagoFluShots.org to learn where to get a flu shot.
  • Help reduce the spread of rumors. Let people know that viruses cannot target people from specific populations, ethnicities, or racial backgrounds. Being of Asian descent does not increase the chance of getting or spreading COVID-19.
  • Fight stigma and fear by supporting people who may be coming back to school or work after traveling internationally or completing a quarantine or isolation period for COVID-19.

Consistent with CDPH guidance, university policy states that any student, faculty member, or staff member returning from any country with a Travel Alert Level 3 should stay home and monitor their health for up to 14 days. Students who fall into this category should notify the Office of the Dean of Students at 312.567.3081 or dos@iit.edu. Faculty and staff who fall into this category should notify the Office of Human Resources at 312.567.3318 or hr@iit.edu. Students, staff, or faculty impacted by this policy should work with their supervisors or instructors to determine the appropriate work-from-home or study-from-home plan. Travelers returning from any country with a Travel Alert Level 2 are also encouraged to monitor their health but do not need to limit their movement or activity.

Lastly, as we head into spring break, we urge students, faculty, and staff to take a careful look at any planned travel in light of this evolving situation. Before embarking on or returning from any international travel, please visit the U.S. Department of State’s coronavirus travel advisory website for further information. Traveling is a personal decision, and if anyone is not comfortable traveling on university business at this time, then they may choose not to travel.

For more information, please visit chicago.gov/2019-nCoV or cdc.gov/coronavirus, email coronavirus@chicago.gov, or call 312.746.4835.

Thank you, and please help us to ensure a safe, healthy, and welcoming campus for all.

Sincerely,

Alan W. Cramb, President
Illinois Institute of Technology

Dear Students,

I want to share with you the contingency planning we have underway for dealing with possible effects of the coronavirus (COVID-19) on our community. Our first priority, of course, is the health and safety of students and other members of the Chicago-Kent community, and that concern is at the center of our planning.

  • We are implementing a plan for recording classes, where feasible, and posting the recordings for students to access from outside the school. (Our current intention is to have these arrangements in place upon our return from Spring Break, which begins at the end of next week.) Our hope is that this will make any student who is not feeling well more comfortable staying home, which should also provide comfort to other students about the health of those around them.
  • In the worst-case scenario, where we need to close the building and suspend live class meetings, we will work with faculty to continue providing instruction through a variety of options, which will likely vary depending on the type and size of the class, instructor teaching methods, and other considerations. Among the options will be recording and posting class lectures; synchronous (i.e., real-time) class sessions using Zoom or similar technology; and online discussion groups.
  • For exams, we are prepared to administer them through expanded use of our existing procedures for take-home exams, which allow for students to download exam questions and upload answers remotely to a secure part of our website.

We plan to post information and plans, as they develop, on the Law School’s homepage (www.kentlaw.iit.edu). In addition, we will have an online form available upon our return from Spring Break that you can use to notify us if you will be absent from school. (You can submit the form multiple times if and as you have updates about your circumstances.) If you will be missing class in the next week, please email Dean Sowle (ssowle@kentlaw.iit.edu).

In his recent statement to the IIT community, President Cramb stressed the importance of showing support and respect for community members from countries experiencing the greatest effects of the coronavirus. I join him in encouraging all members of our community to act reasonably and with compassion toward one another and to resist the spread of unfounded rumors about the virus and its effects on specific populations, ethnicities, or racial groups.

In closing, I’m sharing, below, information from President Cramb’s recent statement about steps you can take to minimize the risk of infection and about the university’s policy concerning international travel by students, faculty, or staff.

Steps you can take to minimize the risk of infection:

  • If you are unwell and have a fever, do not return to work or school until 24 hours after your fever has reduced below 100.4F.
  • Practice everyday preventive actions such as performing frequent hand hygiene, washing your hands with soap and water for at least 20 seconds (especially when hands are visibly soiled), or using an alcohol-based hand sanitizer that contains 60%–95% alcohol; covering your cough and sneeze; avoiding ill people; and staying home when sick (except to seek medical care). These simple actions can prevent the spread of many illnesses, including COVID-19. For more information, see the Chicago Department of Public Health’s (CDPH) Guidance for Individuals and Households.
  • It’s currently flu and respiratory disease season. CDPH recommends getting a flu vaccine and taking everyday preventive actions to help stop the spread of illness. Go to your doctor, pharmacy, or ChicagoFluShots.org to learn where to get a flu shot.
  • Help reduce the spread of rumors. Let people know that viruses cannot target people from specific populations, ethnicities, or racial backgrounds. Being of Asian descent does not increase the chance of getting or spreading COVID-19.
  • Fight stigma and fear by supporting people who may be coming back to school or work after traveling internationally or completing a quarantine or isolation period for COVID-19.

University policy on travel: 

Consistent with CDPH guidance, university policy states that any student, faculty member, or staff member returning from any country with a Travel Alert Level 3 should stay home and monitor their health for up to 14 days. Students who fall into this category should notify the Office of the Dean of Students at 312-567-3081 or dos@iit.edu. Faculty and staff who fall into this category should notify the Office of Human Resources at 312-567-3318 or hr@iit.edu. Students, staff, or faculty impacted by this policy should work with their supervisors or instructors to determine the appropriate work-from-home or study-from-home plan. Travelers returning from any country with a Travel Alert Level 2 are also encouraged to monitor their health but do not need to limit their movement or activity.

Lastly, as we head into spring break, we urge students, faculty, and staff to take a careful look at any planned travel in light of this evolving situation. Before embarking on or returning from any international travel, please visit the U.S. Department of State’s coronavirus travel advisory website for further information. Traveling is a personal decision, and if anyone is not comfortable traveling on university business at this time, then they may choose not to travel.

For more information, please visit chicago.gov/2019-nCoV or cdc.gov/coronavirus, email coronavirus@chicago.gov, or call 312-746-4835.

All best to each of you.

Dean Krug

Anita K. Krug
Dean and Professor
Chicago-Kent College of Law
Illinois Institute of Technology

Dear Students, Faculty, and Staff,

The following is a video message from Provost Peter Kilpatrick and me sharing our ongoing response to the COVID-19 outbreak. Keeping our community members safe, supported, and well informed has been and always will be our university’s top priority. We are actively working on plans for university operations across a variety of potential scenarios to ensure that we will be ready to implement and communicate any measures as needed.

President and Provost video to the Illinois Tech community

Today, the university is launching a new web page to help our campus community stay informed about COVID-19 as the situation progresses. The direct link to the new page is www.iit.edu/COVID-19.

This website will contain up-to-date information regarding university plans and policies as well as important information regarding COVID-19 from government authorities. Additional links to external resources are also provided.

In addition to our new university website, you can access these resources:
chicago.gov/2019-nCoV or cdc.gov/coronavirus.

Thank you, and please help us to ensure a safe, healthy, and welcoming campus for all.

Sincerely,

Alan W. Cramb, President
Illinois Institute of Technology

Dear Colleagues,

I am writing to update you on our planning for contingencies relating to the Coronavirus. As I noted in my email to students yesterday morning (below), our plan is to begin recording classes and to work with faculty to ensure instructional continuity in the event the building closes, among other things. Below is a brief summary:

  1. Recording classes at the law school. Beginning the Monday after Spring Break, all classes at the law school will be recorded, to reduce pressure on students who are not feeling well. We are developing work-arounds for the few classrooms that presently lack recording technology. Only students in a recorded class and the faculty member will have access to the recordings; a link to the recording for any particular class will be available to relevant parties on our website, and class members will be notified by email when a new recording is available. All recordings will be deleted at the end of the semester.
  2. Remote instruction. In the event we need to close the building or if you need to be in self-isolation due to possible exposure, then we ask you to hold your classes through online means, whether synchronous (in real-time with student participation) or asynchronous (posting lectures, supervising online discussion groups, etc.), or a combination of the two. Over the course of the next week, the technology team will be sharing with you instructional materials for using the technology described below. They will post this information on a training site to provide updates and suggestions on an ongoing basis. Note: This timeline assumes that we would need to convert to remote instruction no sooner than the Monday after Spring Break. In the event that the building must close or you need go into self isolation sometime in the coming week, we will provide guidance on how to deal with any lost class time (for those who are unable to begin remote instruction immediately).

Asynchronous class meetings: Panopto is the primary means at the law school for recording and distributing lectures and associated slides. In addition, both TWEN - which many of you already use - and Blackboard provide asynchronous discussion forums and means of communicating with students, collecting student work, and sharing content (readings, syllabus, links, videos). Google applications do as well. Among other things, Google Docs can be used for asynchronous discussions; Google Forms is a good option for conducting polls and collecting assignments; and you can share files quickly using Google Drive. All of these options will be described in greater detail on the training site.

Synchronous class meetings: Google Meet and Skype for Business are our primary resources here. Google Meet is fairly straightforward to use, especially since Google added some additional capabilities specifically in response to Coronavirus concerns. One of its important new features is an increase in the maximum number of participants in any session, from 30 to 250, which thereby will allow larger classes to use it. Skype for Business (for which the law school has a license) also has a maximum group size of 250. In addition to allowing synchronous class meetings, Google Meet sessions can be viewed later in case any students are unable to participate in the live session. Either of these options may be helpful also for inpidual meetings with students, in lieu of office hours.

We recognize that different types of courses have different needs and requirements and, therefore, that the solutions need to take these differences into account. In this regard, experiential courses present particular challenges. Deb Ginsberg, our leader for instructional technology, has already reached out to instructors of some of these courses. However, I invite you to contact her anytime to discuss approaches for addressing any special needs your courses may have or if you would like to set up a course website or have questions about any of the technologies noted above.

I greatly appreciate your working to be prepared for developments as they arise.

All the best,

Anita

Anita K. Krug
Dean and Professor
Chicago-Kent College of Law
Illinois Institute of Technology

Dear Students, Faculty, and Staff,

Out of an abundance of caution and in keeping with university policy, the Chicago Department of Public Health (CDPH) is directing a student who just returned from a country with significant incidence of the coronavirus (COVID-19), but who is not currently reporting any symptoms, to stay in their on-campus home and monitor their health for 14 days. Please be assured that the university is coordinating with the CDPH and will continue to follow its direction in all related matters. 

I want to remind the university community that, consistent with CDPH guidance, university policy states that any student, faculty member, or staff member returning from any country with a Travel Alert Level 3 should stay home and monitor their health for 14 days. Students who fall into this category should notify the Office of the Dean of Students at 312.567.3081 or dos@iit.edu. Faculty and staff who fall into this category should notify the Office of Human Resources at 312.567.3318 or hr@iit.edu. Students, staff, or faculty impacted by this policy should work with their supervisors or instructors to determine the appropriate work-from-home or study-from-home plan. Travelers returning from any country with a Travel Alert Level 2 are also encouraged to monitor their health but do not need to limit their movement or activity. 

Also, as a matter of university policy, if students, faculty, or staff have had contact with someone who has been diagnosed with the coronavirus, they should stay home and monitor their health for 14 days. As above, students who fall into this category should notify the Office of the Dean of Students at 312.567.3081 or dos@iit.edu. Faculty and staff who fall into this category should notify the Office of Human Resources at 312.567.3318 or hr@iit.edu

As we continue to actively monitor the evolving local, national, and global situation stemming from the coronavirus (COVID-19), I want to communicate the additional steps that our university and its exceptional facilities team are taking to help maintain a safe and healthy campus environment. 

In an effort to help students, faculty, and staff stay healthy and avoid the spread of any respiratory illnesses, including the common cold or flu, we have purchased and are deploying disinfectant wipes, hand sanitizer, and tissues across campus to augment the hand sanitizer stations normally seen in our buildings. In the coming days, you will notice these items placed in central areas of campus buildings and in the entrances of residence halls, office suites/floors, and academic areas across all of our campuses. We have also arranged with our custodial contractors to increase the level and frequency of cleaning of doorknobs, elevator buttons, and other surfaces that could transfer the virus. This cleaning is done with a disinfectant. 

Finally, CDPH guidance reminds us that you can help us maintain a healthy and safe campus by practicing everyday preventive actions such as:

Performing frequent hand hygiene, washing your hands with soap and water for at least 20 seconds (especially when hands are visibly soiled) or using an alcohol-based hand sanitizer that contains 60%–95% alcohol; covering your cough and sneeze; avoiding ill people; and STAYING HOME WHEN YOU ARE SICK (except to seek medical care). These simple actions can prevent the spread of many illnesses, including COVID-19. For more information, see CDPH’s Guidance for Individuals and Households.

You can also limit the spread of germs if you avoid touching elevator buttons and doors with your bare hands, using gloves or a sleeve instead, and using electric door opener buttons where applicable.

As always, I encourage you to visit our new website www.iit.edu/COVID-19. This website contains up-to-date information regarding university plans and policies as well as important information from government authorities regarding COVID-19.

For more information, please visit chicago.gov/2019-nCoV or cdc.gov/coronavirus, email coronavirus@chicago.gov, or call 312.746.4835.

Sincerely,
 
Katherine Stetz, Vice Provost for Student Affairs and Dean of Students
Illinois Institute of Technology

Dear Students, Faculty, and Staff,

I’m writing today to share that university leaders continue to closely follow developments related to the coronavirus (COVID-19) and are preparing plans to ensure our students’ academic success while safeguarding the health and safety of all university members.

In keeping with that commitment, the university today is instituting the following measures and policies:

  • Study Abroad
    • Faculty-led study abroad programs for spring 2020 will be discontinued.
    • We strongly urge students planning on a spring study-abroad trip with a third-party contractor to reconsider their travel plans in light of the evolving situation.
  • University Travel
    • Consistent with Chicago Department of Public Health (CDPH) guidance, university policy states that any student, faculty member, or staff member returning from any location with a substantial incidence of the coronavirus (COVID-19) should stay home and monitor their health for 14 days. Students who fall into this category should notify the Office of the Dean of Students at 312.567.3081 or dos@iit.edu. Faculty and staff who fall into this category should notify the Office of Human Resources at 312.567.3318 or hr@iit.edu. Students, staff, or faculty impacted by this policy should work with their supervisors or instructors to determine the appropriate work-from-home or study-from-home plan. Students, faculty, and staff should take this policy into account when considering spring break travel plans.
  • College, Department, and Unit-sponsored Visits
    • We are asking all university colleges, departments, and offices to consider rescheduling visits from non-university visitors to reduce the risk to our student, faculty, and staff communities.
  • Spring Break
    • As our university prepares for spring break, students should consider traveling with all essential items should a timely return to campus become challenging.

We understand that these policies may impact many of our day-to-day activities, but the university’s primary concern will always be protecting the health and safety of our students, staff, and faculty. We all look forward to returning to business as usual, but in the meantime, we appreciate your cooperation with all policies and measures designed to help safeguard our community.

As always, I encourage you to visit our new coronavirus (COVID-19) website www.iit.edu/COVID-19. This website contains up-to-date information and communication regarding university plans and policies as well as important information from government authorities regarding COVID-19.

For more information, please visit chicago.gov/2019-nCoV or cdc.gov/coronavirus, email coronavirus@chicago.gov, or call 312.746.4835.

Sincerely,

Peter Kilpatrick
Provost, Illinois Institute of Technology

Dear Students, Faculty, and Staff,
 
University leaders continue to meet on a continuous basis to actively monitor and plan for potential effects of the evolving coronavirus (COVID-19) outbreak. As a community, we will work diligently to continue to uphold our academic mission while also taking appropriate action aimed at protecting the health and safety of our students, faculty, and staff.
 
As I’m sure you are aware, circumstances could change quickly over the coming days and weeks, and university leaders are working to prepare contingency plans for a number of possible developments.
 
As we plan, it is important to note that our university will remain open so that we are able to continue our academic mission and to provide needed services to students, especially for those living in our housing. This includes, but is not limited to, administration and leadership, academic units, Student Health and Wellness Center, Public Safety, Facilities, Maintenance and Custodial, and Food Services. Our residential students will be able to remain in university housing during this semester, as many do not readily have other options at this time.
 
Planning for Online Instruction
 
The university is planning to ensure that we continue to meet our core academic mission and that all students will complete this semester, and those slated to graduate in 2020 will be able to do so. Online or remote course delivery will be available as an option for individual students who are unable to return to campus for any reason after our spring break. If warranted by future developments, the university will move all academic classroom instruction online after spring break.
 
This means faculty will be prepared to deliver their courses remotely after we return from spring break on March 23. It is important to note that we are not announcing such a decision for all students today, but only that we will prepare for moving instruction online for all students if it should become necessary.
 
As with normal academic operations, individual faculty will have the authority to deliver courses online in the way that they think is best. The university currently offers a wide variety of delivery and assessment options, ranging from Blackboard Collaborate Ultra to video conferencing via Zoom to traditional email, as well as evaluation tools such as Examity. Put simply, each faculty member will have the discretion to determine how to deliver classwork and make assessments for exams and other assignments. This discretion will extend to how to administer experiential learning activities, such as studios and labs, but campus facilities needed for those activities are anticipated to remain open.
 
Spring Break and University Travel Policy
 
For students presently making plans or leaving on spring break, we encourage you to take with you essential items—including books and other needed academic materials—and to make appropriate preparations should you not be able to return to campus for all or part of the remainder of the semester.
 
Consistent with Chicago Department of Public Health (CDPH) guidance, it is university policy that any student, faculty member, or staff member returning from any location with a substantial incidence of COVID-19—such as Centers for Disease Control and Prevention (CDC)-designated countries of risk or domestic locations such as greater New York City, Seattle, and San Francisco-Sacramento—should stay home and monitor their health for 14 days.
 
Students who fall into this category should notify the Office of the Dean of Students at 312.567.3081 or dos@iit.edu. Faculty and staff who fall into this category should notify the Office of Human Resources at 312.567.3318 or hr@iit.edu. Students, staff, or faculty impacted by this policy should work with their supervisors or instructors to determine the appropriate work-from-home or study-from-home plan.
 
Students traveling to those areas may wish to consider staying home with their family after spring break and returning to campus when appropriate after communication with the Office of Student Life.
 
Should you come into contact with someone diagnosed with COVID-19 OR have a fever of over 100.4 degrees or other symptoms consistent with COVID-19, you must stay home and monitor your health for 14 days. Notification of such contact should be made as noted above.
 
Official University Travel
 
Given the rising incidence of COVID-19, all university-sponsored air and train travel is suspended until further notice. This includes class activities, athletic endeavors, and conference attendance.
 
Events

Lastly, given what we currently understand about the spread of COVID-19 through large crowds, any university-sponsored event on or off campus with 100 individuals or more will be suspended until further notice. This includes, but is not limited to, seminars and colloquia, audience attendance at athletics events, and third-party events. Consistent with CDC recommendations, we encourage all students, faculty, and staff to approach any events with fewer than 100 people with care. Although we do not currently have plans to change the 2020 Commencement ceremony, we will continue to evaluate as this situation evolves, and we will communicate any changes to students, faculty, and staff.

As always, we encourage you to visit our new coronavirus (COVID-19) website www.iit.edu/COVID-19. This website contains up-to-date information and communication regarding university plans and policies as well as important information from government authorities regarding COVID-19.
 
For more information, please visit chicago.gov/2019-nCoV or cdc.gov/coronavirus, email coronavirus@chicago.gov, or call 312.746.4835.
 
Sincerely,

Alan W. Cramb
President, Illinois Institute of Technology

Peter Kilpatrick
Provost, Illinois Institute of Technology

Dear Students, Faculty, and Staff,
 
Due to the rising coronavirus (COVID-19) outbreak, we are writing to share a number of important policies and actions that we are pursuing to make sure that the university continues to meet its academic mission while protecting the health and safety of its students, staff, and faculty. 
 
Online Instruction for All Academic Classroom Instruction
 
First, effective March 23, all academic classroom instruction will move online until further notice. We strongly encourage students planning to depart for spring break to make plans not to return to campus until further notice and finish the semester from home, if at all possible. While classroom instruction may be possible in the future, all courses will also be taught online until the end of the semester to allow remote students to complete the semester.
 
Students who do not have the option to return home will be able to return and to stay in university housing, and the university will remain open to provide essential scholarly, health, and food services.
 
The University Will Remain Open
 
We have many students, both domestic and international, who are staying in our housing, do not leave during spring break, and do not have alternate accommodations. In addition, due to recent travel restrictions, it may not be possible for a number of students to leave this country.  Some students who have left on spring break may return after spring break as they have no other options. These students will be able to remain in our housing, and we must ensure that needed services continue for them. Also, we have a significant number of graduate students who conduct research on our campus and may live either in our housing or in the surrounding area that must continue their research projects to be able to graduate on time.
 
We also have many staff functions that are outward facing: the work today of leadership, admissions, and advancement, for example, is necessary for future success. Our facilities and public safety personnel are also very important to the proper functioning of the university. Our faculty must continue their scholarship and be prepared to teach online. Thus, the university will remain open.
 
It is not known how long this health crisis will continue, but the university must be prepared to return to normal operations as soon as possible. 
 
Current Conditions
 
At present, the university doesn’t have a confirmed case of COVID-19. If that changes at any point, we will notify the university community. There are a number of people from the university who are asymptomatic but are in self-quarantine, as per university policy, because they either traveled to any area of high incidence or were in contact with someone who was later diagnosed with COVID-19. The university has notified the Chicago Department of Public Health (CDPH) about these individuals.
 
Continuing Education
 
We are committed to ensuring that all students graduate on time and that all students receive full credit for this semester’s courses. And we are grateful to the faculty and staff working diligently to move instruction and assessment online to make sure we keep this commitment. 
 
As with normal academic operations, individual faculty will have the authority to deliver courses online in the way that they think is best. The university currently offers a wide variety of delivery and assessment options, ranging from Blackboard Collaborate Ultra to video conferencing via Zoom to traditional email and teleconference, as well as evaluation tools such as Examity. Put simply, each faculty member will have the discretion to determine how to deliver coursework and make assessments for exams and other assignments. This discretion will extend to how to administer experiential learning activities, such as studios and labs, but campus facilities needed for those activities are anticipated to remain open.
 
It is anticipated that doctoral students and other graduate students who are conducting research in laboratories will be able to continue their research assuming proper safety protocols are followed, including minimizing the number of people in a lab at any given time and practicing social distancing when in the lab (see below).
 
Social Distancing Best Practices
 
For students, faculty, and staff who remain on campus, we encourage you to practice social distancing, which, according to the Centers for Disease Control, includes:
• Remaining away from congregate settings, which are defined as crowded public places where close contact with others may occur, such as shopping centers, movie theaters, and stadiums
• Avoiding mass gatherings
• Maintaining distance (approximately 6 feet or 2 meters) from others when possible
 
University Travel and Coronavirus Contact Policies
 
Consistent with CDPH guidance, it is university policy that any student, faculty member, or staff member returning from any location with a substantial incidence of COVID-19—such as CDC-designated countries of risk or domestic locations such as greater New York City, Seattle, and San Francisco/Sacramento—must stay home and monitor their health for 14 days.
 
Students who fall into this category should notify the Office of the Dean of Students at 312.567.3081 or dos@iit.edu. Faculty and staff who fall into this category should notify the Office of Human Resources at 312.567.3318 or hr@iit.edu. Students, staff, or faculty impacted by this policy should work with their supervisors or instructors to determine the appropriate work-from-home or study-from-home plan.
 
As mentioned earlier, students traveling to those areas may wish to consider staying home with their family after spring break and returning to campus when appropriate after communication with the Office of Student Life. If such students do return to campus, they will need to self-quarantine for a 14-day period.
 
Further, should you come into contact with someone diagnosed with COVID-19 OR have a fever of over 100.4 degrees or other symptoms consistent with COVID-19, you must stay home and monitor your health for 14 days. Notification of such contact should be made as noted above.
 
As always, we encourage you to visit our new coronavirus (COVID-19) website: www.iit.edu/COVID-19. This website contains up-to-date information and communication regarding university plans and policies as well as important information from government authorities regarding COVID-19.
 
For more information, please visit chicago.gov/2019-nCoV or cdc.gov/coronavirus, email coronavirus@chicago.gov, or call 312.746.4835.
 
Sincerely,
 
Alan W. Cramb
President, Illinois Institute of Technology
 
Peter Kilpatrick
Provost, Illinois Institute of Technology
 
Nick Menhart
Chair, University Faculty Council, Illinois Institute of Technology

Dear Students, Faculty, and Staff,

In light of the ongoing coronavirus (COVID-19) outbreak, we want to again ask everyone in our university community to proactively practice social distancing strategies. While, at present, the university doesn’t have a confirmed case of COVID-19, practicing social distancing will not only protect your own health, but also very well may protect the health of friends and family members who may be more at risk. 

Social Distancing Best Practices

Moving all of our classes to online instruction is our most effective social distancing action. Elimination of in-class contact and the necessity of travel by students to our university locations will reduce the opportunity for transmission of any virus. Online education will be available throughout the semester for all students and all classes, even if classroom education is resumed at some future time. Starting on March 23 there will be no classes at our physical campus locations.

According to the Centers for Disease Control and Prevention (CDC), social distancing is defined as: 
●    Remaining out of congregate settings (public places where close contact with others may occur, such as shopping centers, movie theaters, stadiums) 
●    Avoiding mass gatherings 
●    Maintaining distance (approximately 6 feet or 2 meters) from others when possible

The CDC also recommends the following steps for the workplace:
●    Increasing physical space between workers at the worksite
●    Staggering work schedules
●    Decreasing social contacts in the workplace (e.g., limit in-person meetings, meeting for lunch in a break room, etc.)

Given what we currently understand about the spread of the coronavirus through large crowds, any university-sponsored events on or off campus with 100 individuals or more have been suspended until further notice. 

Additionally, all university-sponsored air and train travel is suspended until further notice. This includes class activities, athletic endeavors, and conference attendance.

Students Are Not Required to be on Campus for Classes or Labs

To be clear, despite the fact that we anticipate making experiential learning facilities (including labs, studios, and other resources) open and available throughout the remainder of the semester, students will NOT be required to utilize these facilities in person to complete their coursework. This applies to IPRO as well as other labs and experiential learning classes.

These facilities will remain available at the discretion of instructors for students who choose to utilize them. Put simply, students will not be required to stay or return to campus to complete a studio, lab, or IPRO in person. We will ensure that you can finish your semester remotely.

As the university moves to deliver alternative methods of instruction after March 23, any student who believes that he or she may need a reasonable accommodation in connection therewith is urged to contact the university’s Center for Disability Resources at disabilities@iit.edu or 312.567.5744.   

External Events Are Suspended

Additionally, all outside events have been canceled on campus regardless of size, out of an abundance of caution. 

As always, we encourage you to visit our new coronavirus (COVID-19) website: www.iit.edu/COVID-19. This website contains up-to-date information and communication regarding university plans and policies as well as important information from government authorities regarding COVID-19.
 
For more information, please visit chicago.gov/2019-nCoV or cdc.gov/coronavirus, email coronavirus@chicago.gov, or call 312.746.4835.
 
Sincerely,

Alan W. Cramb
President, Illinois Institute of Technology

Peter Kilpatrick
Provost, Illinois Institute of Technology
 

As you saw yesterday, the university announced that we will be moving all academic instruction online until further notice. Although students are strongly encouraged to make plans not to return to campus, the residence halls and Greek houses will not close. The Commons dining hall will also not close. The hours of operation for all food venues can be found online along with the spring break hours of operation.

Again, any student who can go home for the remainder of the semester is encouraged to do so. If you plan to stay home for the remainder of the semester, please fill out this form. If you are traveling during spring break and do plan to return to your residence hall community, please fill out this form

Student Belongings
For students who are currently living on campus, have not left yet, and do not plan to return: Please box up the belongings you are leaving and place them on your side of your room. Please put your name and current room number on each box. 
For students who have already left campus and do not plan to return for the remainder of the semester: Illinois Tech staff will be boxing up your belongings. All items will be stored by Illinois Tech. 

UPass
As of now, the Chicago Transit Authority has not issued any information indicating that your UPass will not work. You can expect your UPass to work until May 10, 2020.

Student Travel
At this time, as per Chicago Department of Public Health guidance, any student returning to campus from any location with a substantial incidence of the coronavirus (COVID-19)—such as Centers for Disease Control and Prevention-designated countries of risk or domestic locations such as greater New York, Seattle, and San Francisco/Sacramento—must stay home and monitor their health for 14 days. If you will be returning to the residence halls or Greek houses, please email dos@iit.edu so we can communicate specific instructions upon your return.

Food Service
The Commons, Global Grounds, and 10 West will be open regularly for the remainder of the semester. The hours of operation for each venue may vary. Please check the Illinois Tech Culinary and Hospitality Services website for up-to-date information.

Family Communication
A message to parents and family members was sent via email yesterday. However, if you are able, please feel free to forward appropriate communication to your parent(s) and/or family members to ensure that they are “in the know.”

Thank you for your patience as we continue to monitor the COVID-19 situation from the national to the local level. The university will continue to keep the community updated. For the most up-to-date information regarding Illinois Tech’s response to COVID-19, please visit https://www.iit.edu/COVID-19.

Please send any questions to dos@iit.edu.

Sincerely,
Katherine Stetz
Vice Provost, Student Affairs and Dean of Students

Dear Students, Faculty, and Staff,
 
As we continue to follow the Centers for Disease Control and Prevention (CDC)-recommended precautions regarding the coronavirus (COVID-19) outbreak, I am writing to advise you of additional measures and policies our university will be enacting in response, particularly as the CDC recommends that all of their precautions be implemented for at least the next eight weeks. While, at present, the university does not have a confirmed case of COVID-19, our intention is that these proactive measures will help minimize risk.
 
Commencement Cancellation
 
Following public health guidance and best practices from peer institutions, the university will limit all meetings and gatherings to 10 people or fewer for the next eight weeks. As a result, we have made the very difficult decision to cancel the in-person, on-campus 2019–2020 commencement ceremonies. This applies to our university-wide Commencement Ceremony and all individual college-level ceremonies. 
 
Importantly, this decision applies only to the ceremonial aspects of the Commencement Ceremony. As mentioned last week, all degrees and all class credits will still be awarded at the end of the spring semester. As president, I will still confer degrees on Saturday, May 16, 2020, in a virtual ceremony. Additionally, all graduating students will be invited to return to campus to walk in future commencement ceremonies. Because commencement will not be held this year, all graduation fees will be refunded to students who have already paid the fees. Details on how to watch the virtual Commencement Ceremony will be forthcoming in a future communication.
 
Limiting Gatherings to 10 Individuals
 
Limiting all meetings to no more than 10 individuals will help minimize the risk of spreading the coronavirus (COVID-19) and, as such, we encourage the use of audio and video conferences for all students, faculty, and staff meetings whenever possible. As a reminder, the CDC recommends social distancing, so all individuals participating in in-person meetings and gatherings should maintain a safe distance (approximately 6 feet or 2 meters) between themselves and others. This also means that the meeting capacity for any room should be set to ensure that all participants can follow the recommended social distancing of 6 feet.
 
In-Person Campus Resource Availability
 
Given these new limitations on groups of 10 individuals or more, our physical library facilities will not reopen following spring break. However, library staff will be available to students, faculty, and staff virtually, and additional online resources will be provided to accommodate this distance learning environment.

Additionally, Keating Sports Center will remain closed following spring break in accordance with this new guidance.
 
Limiting Time on Campus
 
As a reminder, students are encouraged not to return to campus following spring break if possible, and no student will be required to return to campus to complete a studio, lab, or IPRO in person. However, students who do not have the option to return home can return or stay in university housing. The university will, of course, remain open to provide essential scholarly, health, and food services. 
 
Students who plan to stay home for the remainder of the semester must fill out this form. Students who are traveling during spring break and do plan to return to their residence hall community must fill out this form
 
Subject to supervisor approval, staff are encouraged to work from home when possible, or to take vacation and/or sick time as appropriate. The university’s work-from-home policy is still in effect, and all work-from-home scenarios must be arranged and documented with your direct supervisor and the Office of Human Resources.
 
As always, we encourage you to visit our coronavirus (COVID-19) website: www.iit.edu/COVID-19. This website contains up-to-date information and communication regarding university plans and policies as well as important information from government authorities regarding COVID-19.
 
For more information, please visit chicago.gov/2019-nCoV or cdc.gov/coronavirus, email coronavirus@chicago.gov, or call 312.746.4835.
 
Thank you for your cooperation,
 
Alan W. Cramb
President, Illinois Institute of Technology
 
Peter Kilpatrick
Provost, Illinois Institute of Technology

Dear Students, Faculty, and Staff,

I am writing today to share the news that a student in Stuart School of Business has tested positive for the coronavirus (COVID-19). This is the first confirmed case of COVID-19 at the university.

Following university policy and guidance from public health authorities, the student is in self-isolation off campus. 

Based on what we currently know, the student was last at the university on Thursday, March 12, and was asymptomatic. At this time, we understand that within the last 14 days the student was present on the Downtown Campus (Conviser Law Center) and Mies Campus, in particular IIT Tower, Stuart Building, and Keating Sports Center. The university has been and will continue conducting extensive cleaning in these locations to further limit the risks.

We are in the process of identifying and reaching out to students, faculty, and staff whom we have reason to believe may have had direct contact with this individual. We have been in communication with the Chicago Department of Public Health (CDPH) regarding this situation, and all community members who are notified that they have been in direct contact with this individual will be advised to self-quarantine for the next 14 days.

Federal and state law prevents us from identifying the student, but as noted above, the university is working to notify anyone who had direct contact with this individual so that they may take appropriate action to self-quarantine.

As a reminder, if you have been in contact with someone who has tested positive, self-quarantining is important to protect the people in your lives who might be more vulnerable to the virus. University policy requires that individuals in contact with someone with COVID-19 stay home and monitor their health for 14 days. 

As always, we encourage you to visit our coronavirus (COVID-19) website: www.iit.edu/COVID-19. This website contains up-to-date information and communication regarding university plans and policies as well as important information from government authorities regarding COVID-19.
 
For more information, please visit chicago.gov/2019-nCoV or cdc.gov/coronavirus, email coronavirus@chicago.gov, or call 312.746.4835.
 
Thank you for your cooperation,
 
Alan W. Cramb
President, Illinois Institute of Technology

Dear Students, Faculty, and Staff,
 
We continue to work in conjunction with public health officials to enact policies and procedures that address our top priority: protecting the health and safety of our students, faculty, and staff. As we work to do our part in slowing the spread of the coronavirus (COVID-19), I also want to reassure every member of the Illinois Tech community that our commitment to our academic mission remains unwavering.
 
Returning to Campus After Spring Break
 
Public health officials in the State of Illinois and City of Chicago have expressed grave concerns about the spread of the coronavirus (COVID-19), and as discussed below, they have taken, and are expected to continue to take, aggressive actions. In light of these current circumstances, the university must strongly urge students NOT to return to campus following spring break. No student is required to return to campus to complete a studio, lab, or IPRO in person. 
 
Students who have absolutely no other option but to return to the university must understand that they will be returning to a very different campus environment. The number of COVID-19 cases is increasing daily, and we already have had the first student identified with COVID-19. We already have a number of students still living in housing, most of whom had nowhere else to go, and we are concerned about their future health. All but the most basic university services will be limited. In particular, the university’s libraries, Keating Sports Center, and other recreational facilities will remain closed to protect the health and safety of faculty, students, and staff. No classrooms will be open. Although food services will be operating, selections will be limited, and students should expect grab-and-go service only in lieu of normal dining services. Additionally, because of government social-distancing guidelines, the campus shuttle will not operate for the remainder of the spring semester. 

In accordance with Centers for Disease Control and Prevention (CDC) guidelines, gatherings of more than 10 people will not be allowed. Further, you must be aware that orders issued by the State of Illinois and the City of Chicago have closed bars, restaurants, theaters, and other entertainment venues. There has also been talk, but not yet action, indicating that state or city officials may issue mandatory lockdowns or shelter-in-place orders that will severely restrict people’s movements. However, the university believes you need to be aware that the possibility of such lockdowns has been discussed. 
 
Returning to Campus in a Self-Quarantine Situation

Any student who does return must immediately identify themselves and should anticipate being quarantined.

Additionally, students, faculty, or staff who come into contact with someone diagnosed with COVID-19 OR have a fever of over 100.4 degrees or other symptoms consistent with COVID-19 must do the same. 
 
Students who fall into either of these categories must notify the Office of the Dean of Students at 312.567.3081 or dos@iit.edu. Faculty and staff who fall into this category must notify the Office of Human Resources at 312.567.3318 or hr@iit.edu.
 
If any returning students should fall into either of the above categories, they must remain in self-quarantine for 14 days. During this time, meals will be provided in a safe and sterile way, but in-person social interaction will be severely limited to help protect the safety of the whole campus community.
 
Campus Deep-Cleaning Procedures

In addition to moving all classroom activity online and implementing social distancing practices, our campus facilities and maintenance teams have increased their custodial operations in light of the COVID-19 outbreak, which includes continual deep-cleaning of public, commonly touched spaces. 
 
Janitorial service increased cleaning beginning in late February, and since March 6, the university directed its custodial vendor to initiate further enhanced and targeted cleaning measures, consistent with CDC guidance for cleaning and disinfecting procedures and use of antiviral products. Among other things, this has resulted in additional and more regular cleaning of bathrooms, elevators, and other commonly touched surfaces.
 
While buildings that house essential services will remain open to support the critical needs of students, we have closed classrooms to ensure that our custodial teams can focus their efforts on spaces that are currently in use.
 
Critical Communications from Administrators to Our Community

Understanding that this is an evolving situation, we will continue to communicate any updates to policies and procedures primarily via email, which will then be shared on our COVID-19 website: www.iit.edu/COVID-19. This website contains up-to-date information and communication regarding university plans and policies, as well as important information from government authorities regarding COVID-19.
 
Should you know of any member of our community who is NOT receiving these critical updates at the moment, please have them contact the Office of Technology Services immediately at supportdesk@iit.edu or 312.567.3375.
 
As always, any emergent situations that present a clear and present danger to our campus community will also be communicated via Rave as well. We encourage students, faculty, and staff to sign up for Rave alerts via their my.iit.edu portal, if they have not already done so.
 
Testing for COVID-19
We have had several questions regarding the availability of COVID-19 testing. We continue to work with the Chicago Department of Public Health (CDPH) on these matters, and currently, CDPH is issuing the following guidance with regard to testing:

Do I need to get tested for COVID-19?

No Symptoms:

  • If you don’t have any symptoms, you do NOT need to be tested for COVID-19.

Mild Symptoms:

  • If you are at higher risk for serious illness from COVID-19, contact your health care provider early, even if your illness is mild. Your health care provider will evaluate your health and decide whether you need to be tested.
  • If you are NOT at higher risk for serious illness from COVID-19, you do NOT need to be evaluated in person and do NOT need to be tested for COVID-19. Keep in mind that there is no treatment for COVID-19 and if you are mildly ill, there is no need to call your health care provider. You should stay home away from others.

Severe Symptoms:
If you develop emergency warning signs for COVID-19 get medical attention immediately. Emergency warning signs include:

  • Difficulty breathing or shortness of breath
  • Persistent pain or pressure in the chest
  • New confusion or difficulty waking up
  • Bluish lips or face

For more information regarding testing and the latest public health guidance from the City of Chicago, please visit chicago.gov/2019-nCoV or cdc.gov/coronavirus, email coronavirus@chicago.gov, or call 312.746.4835.
 
Thank you for your cooperation,

Alan W. Cramb
President, Illinois Institute of Technology

Dear Staff Colleagues,

I would like to thank each of you for the incredible resolve, diligence, and concern that you have shown during this challenging time.

Our university is a special community, dedicated to the idea that we can advance Chicago and the world by making a rigorous and quality education available to all who seek it. This commitment to our students is what unifies and connects us. It makes us unique, even among other universities. I don’t have to tell you that the needs of our students and our university have never been as challenging as they are now. But, after witnessing your ingenuity, creativity, and unfailing dedication this past week, I know that we, as a community with a common mission, are more than capable of meeting any challenge we face.

Our administration continues to work with public health officials to enact policies and procedures that will address our top priority: protecting the health and safety of our students, faculty, and staff. Given the environment and your importance as community members, I am announcing several new policies meant to help you and your families during this difficult time.

Supporting Time Away from Work for Employees

As you know, we have encouraged as many of our staff members as possible to work from home, and I thank all of you who remain committed to your work even though you're unable to come to campus. I also thank those who are still in the office for your commitment and your diligence in practicing safe social distancing. We know that many of you are parents and are juggling childcare and remote learning while also continuing to do important work for our university. We also recognize this is simply a stressful time for all of us. 

Because of that, I encourage as many of you as possible to take some time away from work, when  possible. Everyone should take one day a week of vacation to provide time to focus on your physical and mental health, your children, and all of your family members at this time. To facilitate this, I am directing all supervisors to be extremely flexible in approving vacation for their employees. This means, for example, that any request for vacation should be approved unless the person’s absence will significantly impair the university’s ability to maintain essential services. We should all consider working only four days and taking one day as vacation during this crisis. I cannot direct you to do this but I believe this is important at this time. It is why we accrue vacation: to allow us to refresh and recover.

Allowing Time Off from Future Accruals

Further, we are enacting a temporary policy that will allow anyone at a zero balance for time off to go negative and draw down from future accruals (i.e., borrow future time). This policy will be in place between now and June 30, 2020, and will allow staff members at zero balances to go negative up to the maximum accrual they would earn between the time of the request and the end of this calendar year. Any staff member interested in utilizing this policy should reach out to the Office of Human Resources at hr@iit.edu or to any direct member of the human resources team for support in understanding the options available to you.

Establishing COVID-19 Leave Time for Those Impacted by a Diagnosis

We are also immediately enacting a second temporary policy that applies to staff members who are diagnosed with COVID-19, who need to take time off to care for a family member diagnosed with COVID-19, or who are directed by their health care provider to self-quarantine. Eligible individuals will be allowed to take up to 10 days off before utilizing any of their current time off balances or leveraging the policy referenced above, which allows a staff member to go negative on time off balances. This policy is also in place through June 30, 2020.

Chartwells Lunch for On-Campus Essential Staff

Finally, anyone who continues to work on campus will receive free lunch from Chartwells in the Commons on days in which they must be on-campus.

Parking Restrictions Lifted Temporarily

Parking enforcement will no longer be issuing tickets for those who still need to work onsite at the university.

Shipment of Sanitary Masks for Essential Use from Illinois Tech Employees in China

In a much-appreciated demonstration of support and solidarity, our colleagues in Illinois Tech’s China office are shipping sanitary masks to our campus to assist with protecting the health and safety of community members.

Finally, I again encourage all of you to take time off, and I am pleased to enact these temporary policies that will allow all of our staff members, regardless of current time off balances, to take time to focus on themselves and their families.

As always, we encourage you to visit our new coronavirus (COVID-19) website: www.iit.edu/COVID-19. This website contains up-to-date information and communication regarding university plans and policies as well as important information from government authorities regarding COVID-19.

For more information, please visit chicago.gov/2019-nCoV or cdc.gov/coronavirus, email coronavirus@chicago.gov, or call 312.746.4835.

Sincerely,

Alan W. Cramb
President, Illinois Institute of Technology

To All Illinois Tech Faculty, Staff, and Students,

The university is announcing a temporary shift in academic policy to move to an enhanced PASS/FAIL grading modality this semester. This was broadly supported by both the faculty in a special UFC meeting today, as well as the SGA in their efforts to poll students and develop a position through the student governance process.  

In implementing this policy, we recognize the stress experienced by both students and faculty in moving all courses online this semester, as well as the anticipated challenges in the coming weeks associated with the global COVID-19 pandemic. We understand that for some classes, some students, and some faculty, the usual letter grade scale would still be possible and desirable. However, this is not the case for all, and it is not possible for any of us to know the specific situation faced by everyone in any class. In adopting a uniform policy, we place a premium on fairness and consistency across the university. Employers and graduate schools will clearly recognize this semester as “the COVID-19 crisis” semester and a uniform presentation of P/F grades on transcripts will make it clear that this was the result of this event only, and thus will not reflect negatively on any student.

The following is the specific policy that will be implemented:

All undergraduate courses will move to PASS/FAIL grading for the Spring 2020 semester. Graduating seniors only may petition for letter grades to be entered. Accommodation will be made in academic standing, probation, and graduation reviews. In those cases, quality performance information from instructors will be part of the review to judge where necessary. Chicago-Kent College of Law, Stuart School of Business, the Institute of Design, and the Graduate College will shortly announce their own policies and the basis for those policies.

We anticipate that all future semesters will be run according to standard grading policies, including any enhanced online classes in the summer semester.

Peter Kilpatrick
Provost and Senior Vice President    

Nicholas Menhart
University Faculty Council Chair

Eric Scott
SGA President

Dear Students, Faculty, and Staff,
 
As you may already know, Governor J. B. Pritzker today issued a stay-at-home order for the state of Illinois, effective at 5 p.m. tomorrow, March 21. We are sharing the information below based on the governor’s initial public announcement, and we will update the university community as necessary. I trust that everyone in the university will abide by these restrictions for the health and safety of our city and state. 

What a Stay-at-Home Order Means for Students, Faculty, and Staff

Effective tomorrow evening at 5 p.m., all Illinois residents, including students, faculty, and staff, will be expected to remain in their homes until April 7, with the exception of certain essential personnel or travel for essential services. Grocery stores, pharmacies, medical facilities, and restaurants offering takeout/delivery options will remain open during this time, but City of Chicago facilities, including all parks and libraries, will be closed until further notice. The order also allows individuals to go outside for the purpose of fresh air and exercise, provided that, while outside, individuals follow social distancing practices. 

On-Campus Students

For on-campus students, this means that your movements will be restricted to the dorms, dining facilities, The McCormick Tribune Campus Center (MTCC) and travel for essential services listed above, but we urge students to stay in their rooms to the extent possible. 

University administrators have planned for contingencies in which students’ movement is restricted to dorms. Meals will be served as grab-and-go in The Commons for students to take to eat in their rooms or in keeping with social distancing guidelines. 

No Students to Return to Campus

To abide by the governor’s order, students who are currently away from campus cannot return to campus. If you are presently in Illinois, you must stay in your home. If you are outside Illinois, please follow the guidelines of state and local authorities. As a reminder, no students will be required to return to campus to complete a studio, lab, or IPRO in person for the remainder of the semester.

Faculty and Staff Restrictions

With the exception of staff who have been designated as necessary to maintain essential services, all staff should be working from home or utilizing vacation and/or sick time, per earlier communications. Supervisors will personally notify any employees designated for essential services, but please feel free to contact your supervisor with any questions.

As always, we encourage you to visit our coronavirus (COVID-19) website: www.iit.edu/COVID-19. This website contains up-to-date information and communication regarding university plans and policies as well as important information from government authorities regarding COVID-19.
 
For more information regarding testing and the latest public health guidance from the City of Chicago, please visit chicago.gov/2019-nCoV or cdc.gov/coronavirus, email coronavirus@chicago.gov, or call 312.746.4835.
 
Thank you for your cooperation,
 
Alan W. Cramb
President, Illinois Institute of Technology

Today, Friday, March 20, 2020, in accordance with Governor Pritzker’s shelter-in-place order, Illinois Tech is requiring that all research labs and facilities must be completely shut down no later than 5 p.m. on Saturday, March 21, 2020, which is the date and time that the order takes effect. No faculty, staff, or students will be allowed into research labs and facilities unless they are approved by the university as “essential staff”. At this time, the order is set to be in place until April 7, 2020, but it may be extended. Thus, we are unable to identify exactly how long this closure will remain in place.


If any faculty member has strong reasons (e.g., health and life safety, research relevant to urgent medical research, sensitive research that is at a critical stage) that their research lab or facility should not be shut down, they must appeal to Vice Provost for Research Fred Hickernell, hickernell@iit.edu, who will consult with Provost Peter Kilpatrick to reach a decision. With their appeal, faculty members should provide all relevant details in support of their position, as decisions will be made based on the order’s restrictions and applicable facts and circumstances of the research.


As you prepare to shut down your labs, please consult the following resources:
●    Research Contingency Planning Guidance
●    Resources for Research During COVID-19

Each faculty member should take all safety precautions in shutting down their labs. If you have any questions, please contact Cindy Chaffee, cchaffee@iit.edu.

We will continue to provide updates, and additional information will be posted on Illinois Tech’s website under Resources for Research During COVID-19. Please check the website regularly. 


If you have any questions, please contact Fred Hickernell at hickernell@iit.edu and Domenica Pappas at pappas@iit.edu.


Thank you,

Fred J. Hickernell
Vice Provost for Research

Dear Students, Faculty, and Staff,

As we resume our academic programs today, we are keenly aware that we begin our work in a different local, national, and global context. With that, I want to highlight a few programmatic changes that we have enacted over the last days and weeks to ensure that we are all able to continue the critical work of our university in as safe and healthy a manner as possible.

Moving to Online Instruction
Effective today, March 23, all academic classroom instruction has been moved online until further notice. While classroom instruction may be possible in the future, all courses will be taught online until the end of the semester to allow remote students to complete the semester. As a reminder, no students should return to campus to complete a studio, lab, or IPRO in person for the remainder of the semester.

Essential Services Remain Open for Those Remaining on Campus
We have directed students to not return to campus until further notice and to finish the semester from home, if at all possible. 

However, students who do not have the option to return home will be able to return and to stay in university housing, and the university will remain open to provide essential scholarly, health, and food services. 

Any student who does return must immediately identify themselves and should anticipate being quarantined. Additionally, students, faculty, or staff who come into contact with someone diagnosed with COVID-19 OR have a fever of over 100.4 degrees or other symptoms consistent with COVID-19 must do the same. 
 
Students who fall into either of these categories must notify the Office of the Dean of Students at 312.567.3081 or dos@iit.edu. Faculty and staff who fall into this category must notify the Office of Human Resources at 312.567.3318 or hr@iit.edu.

Abiding by Governor J. B. Pritzker’s Stay-at-Home Order
Effective Saturday, March 21, all Illinois residents, including students, faculty, and staff, are expected to remain in their homes through April 7, with the exception of certain essential personnel or for travel for essential services by order of the governor.

For on-campus students, this means that your movements will be restricted to the dorms, dining facilities, The McCormick Tribune Campus Center (MTCC), and travel for essential services listed in the order, but we urge students to stay in their rooms to the extent possible. Meals will be served as grab-and-go in The Commons for students to take to eat in their rooms or in keeping with social distancing guidelines. 

On-Campus Facilities
With the exception of the student service areas, including MTCC, dining facilities, and dorms, all academic spaces outside of IIT Tower are closed in compliance with the statewide mandate.

The university’s libraries, Keating Sports Center, and other recreational facilities will remain closed to protect the health and safety of faculty, students, and staff. Additionally, because of government social-distancing guidelines, the campus shuttle will not operate for the remainder of the spring semester. 

In light of this, research labs and facilities are closed for the duration of the governor’s order. No faculty, staff, or students will be allowed into research labs and facilities unless they are approved by the university as “essential staff.” At this time, the order is set to be in place through April 7, but we appreciate your flexibility in the event that this order is extended.

Working from Home
With the exception of staff who have been designated as necessary to maintain essential services, all staff should be working from home or utilizing vacation and/or sick time, per earlier communications. We are also encouraging staff to take vacation time as needed, especially as many of us have increased personal and family demands during this challenging time.

Commencement
Following public health guidance and best practices from peer institutions, the university has limited all meetings and gatherings to 10 people or fewer for the next eight weeks. As a result, we have made the very difficult decision to cancel the in-person, on-campus 2019–2020 commencement ceremonies. This applies to our university-wide Commencement Ceremony and all individual college-level ceremonies. 
 
Importantly, this decision applies only to the ceremonial aspects of the Commencement Ceremony. As mentioned last week, all degrees and all class credits will still be awarded at the end of the spring semester. As president, I will still confer degrees on Saturday, May 16, 2020, in a virtual ceremony. Additionally, all graduating students will be invited to return to campus to walk in future commencement ceremonies. All graduation fees will be refunded to students who have already paid the fees. Details on how to watch the virtual Commencement Ceremony will be forthcoming in a future communication.

Pass/Fail Grading
On Friday, March 20, we announced a temporary shift in academic policy to move to an enhanced PASS/FAIL grading modality for undergraduate students this semester. This was broadly supported by both the faculty in a special UFC meeting, as well as the SGA in their efforts to poll students and develop a position through the student governance process.  

However, it is important to note that graduating seniors, and only graduating seniors, may petition for letter grades to be entered
 
As always, we encourage you to visit our coronavirus (COVID-19) website: www.iit.edu/COVID-19. This website contains up-to-date information and communication regarding university plans and policies as well as important information from government authorities regarding COVID-19.
 
For more information regarding testing and the latest public health guidance from the City of Chicago, please visit chicago.gov/2019-nCoV or cdc.gov/coronavirus, email coronavirus@chicago.gov, or call 312.746.4835.
 
Thank you for your cooperation,
 
Alan W. Cramb
President, Illinois Institute of Technology

Dear Students, Faculty, and Staff,
 
I am writing to inform you that a Chicago-Kent College of Law student has tested positive for the coronavirus, the second confirmed case of COVID-19 at the university.

In accordance with university policy, the student has been in self-isolation off campus. 

The student reports that they were last at Conviser Law Center (CLC) on March 11, and they believe, based on their activities, that they were likely exposed to the virus a couple of days after they were last on campus. 

Per published guidance from the Chicago Department of Public Health (CDPH) and the Centers for Disease Control and Prevention (CDC), anyone who may have had contact with someone who has the coronavirus should self-quarantine for 14 days. Given that the student was last on campus on March 11, today is the last day of this 14-day period.  

University staff are in the process of identifying and reaching out to students, faculty, and staff whom we have reason to believe may have had direct contact with this individual. If you are not contacted, that means that the university has no reason to believe that you were in direct contact with the student. We also have been in communication with the CDPH regarding this situation.

Federal and state law prevents us from identifying the student, but as noted above, the university is working to notify anyone who had direct contact with this individual so that they may take appropriate action to self-quarantine.

The university has been and will continue conducting extensive cleaning at the CLC to further limit the risks. 

As a general reminder, if you have been in contact with someone who has tested positive, self-quarantining is important to protect the people in your lives who might be more vulnerable to the virus. University policy requires that individuals in contact with someone with COVID-19 stay home and monitor their health for 14 days from the date of contact. 
 
As always, we encourage you to visit our coronavirus (COVID-19) website: www.iit.edu/COVID-19. This website contains up-to-date information and communication regarding university plans and policies as well as important information from government authorities regarding COVID-19. You are also welcome to call 312.567.5810 for university-related information regarding COVID-19.

For more information, please visit chicago.gov/2019-nCoV or cdc.gov/coronavirus, email coronavirus@chicago.gov, or call 312.746.4835.
 
Thank you for your cooperation,
 
Alan W. Cramb
President, Illinois Institute of Technology

Dear Faculty and Staff,

As the COVID-19 situation continues to evolve, Human Resources is working diligently with our benefits vendors to provide additional resources and support for members of the Illinois Tech community. I would like to highlight the features that provide more support to our community.

Blue Cross Blue Shield (BCBS) Health Plan: Effective Wednesday, April 1, the university will be adding MDLIVE virtual visits access for all currently covered members. This allows members to access MDLIVE physicians 24/7/365 or by appointment for a variety of non-emergency physical and behavioral health needs. MDLIVE physicians are able to diagnose certain conditions that do not require lab tests and to prescribe medications if appropriate. They may be able to prescribe refills of current medications for those unable to reach their primary care doctors. PPO plan members’ MDLIVE visits will be subject to the regular $20 copay, and HDHP members’ visits will be subject to the deductible and coinsurance. All members will receive new BCBS ID cards due to this change. Please click here for additional information.

Please note that MDLIVE physicians cannot diagnose COVID-19 virtually. However, they can assist members by discussing symptoms and providing telemedicine support. MDLIVE physicians can also refer individuals with severe cases to emergency departments for testing, in accordance with current guidelines from the Centers for Disease Control and Prevention (CDC).

Please be aware that not all in-network providers are connected through MDLIVE. If a member would like to set up a virtual visit with their current provider and that provider is not connected through MDLIVE, their provider must offer telehealth visits in order for the member to set up a virtual visit.

Note: students covered under the Aetna Student Health Insurance Plan have access to telehealth services through Aetna. These services have been broadened during the COVID-19 crisis. Click here for additional information.

BCBS has made a Coronavirus Digital Toolkit available. All Illinois Tech employees have access to the toolkit, regardless of benefit elections. For additional support and resources, any member of the Illinois Tech community can contact the Coronavirus Support and Resources Hotline toll free at 1.844.244.7657. Please note that this hotline is staffed from 8:30 a.m.–5 p.m. CST, Monday through Friday.

LifeWorks Employee Assistance Program also has a COVID-19 Toolkit available to Illinois Tech employees and their families. The toolkit does not require login credentials. Additionally, LifeWorks continues to be available for any necessary short-term counseling services, legal assistance, financial assistance, and more. Access information is available on the HR Portal Employee Assistance Program benefits page.

For additional information on resources related to our other benefit plans, such as dental, vision, and commuter benefits, please visit the HR Portal COVID-19 Benefits page.

As always, we encourage you to visit our coronavirus (COVID-19) website: www.iit.edu/COVID-19. This website contains up-to-date information and communication regarding university plans and policies as well as important information from government authorities regarding COVID-19.

For more information regarding testing and the latest public health guidance from the City of Chicago, please visit chicago.gov/2019-nCoV or cdc.gov/coronavirus, email coronavirus@chicago.gov, or call 312.746.4835.

Thank you for your continued service and support to our university community.

Alan W. Cramb
President, Illinois Institute of Technology

Dear Students,

I want to take a moment to recognize the incredible resolve and resilience that you have shown during these difficult times.

During these challenging days for our community and the wider world, I know many of you are looking to the future with some apprehension and a lot of uncertainty. I want you to know that the university stands with you during this time.

Every faculty and staff member, every food and custodial partner, and every public safety officer is dedicated, to the best of their abilities, to protecting your health while advancing your academic endeavors. We are all here because we believe in your potential and want to contribute to your growth and future success. I am thankful for everyone who continues to work every day under these challenging circumstances to support and protect our students.

I am deeply heartened by the strength, determination, and adaptability that all of our students have demonstrated as we negotiate what each new day brings. It was one week ago that all classes were moved online, and to date, this transition seems to be going well. However, as previously communicated, any student who believes that they may need a reasonable accommodation in connection therewith is urged to contact the university’s Center for Disability Resources at disabilities@iit.edu or 312.567.5744.

We are working to provide additional support resources to our students during this time. As a result, today I am announcing that Aetna will be waiving all student member fees for Teledoc general medicine, mental health, and dermatology visits through June 4, 2020. This will allow Illinois Tech’s student Aetna members to access Teledoc physicians 24/7/365 or by appointment for a variety of non-emergency physical and behavioral health needs. While COVID-19 diagnoses are not available via telehealth, Teledoc physicians are able to diagnose certain conditions that do not require lab tests and to prescribe medications, if appropriate.

In addition, Aetna Health offers 24/7 remote support through the Student Assistant Plan (SAP). The SAP is a 24-hour hotline available for students to call if they need information or just want to talk to someone. The toll-free hotline is 1.877.351.7889. A variety of online information about local resources and global issues can be found at lifecare.com/aetnasap. The school ID is IIT.

Students can also email the Student Health and Wellness Center at student.health@iit.edu to schedule an appointment with a counselor.

On behalf of the faculty, staff, and administrators at Illinois Tech, I want to thank each and every one of you for your incredible spirit of unity. We are all in this together.

Sincerely,

Alan W. Cramb
President, Illinois Institute of Technology

Dear Students, Faculty, and Staff,
 
Today Governor J. B. Pritzker announced the extension of the state-wide stay-at-home order for Illinois through April 30. We are sharing the information below based on the governor’s initial public announcement, and we will continue to update the university community as necessary. As with the initial order, I trust that everyone in the university will abide by these restrictions for the health and safety of others in our city and state. 

What a Stay-at-Home Order Means for Students, Faculty, and Staff

All Illinois residents, including students, faculty, and staff, will be expected to remain in their homes through April 30, with the exception of certain essential personnel or for travel to obtain essential services. Grocery stores, pharmacies, medical facilities, and restaurants offering takeout/delivery options will remain open during this time, but City of Chicago facilities, including  libraries and Chicago Public Schools, will be closed until further notice. With the exception of lakefront parks and trails, which have been closed, the order also allows individuals to go outside for the purpose of fresh air and exercise, provided that, while outside, individuals follow social distancing practices. 

On-Campus Students

For on-campus students, this means that your movements will be restricted to the dorms, dining facilities, The McCormick Tribune Campus Center (MTCC), and travel for essential services listed above, but we strongly urge students, for their own safety, to stay in their rooms to the extent possible. 

University administrators have planned for contingencies in which students’ movement is actually restricted to dorms. Meals will continue to be served as grab-and-go in The Commons for students to take to eat in their rooms or in keeping with social distancing guidelines. 

No Students to Return to Campus

To abide by the governor’s order, students who are currently away from campus cannot return to campus. If you are presently in Illinois, you must stay in your home. If you are outside Illinois, please follow the guidelines of your state and local authorities. As a reminder, no students will be required to return to campus to complete a studio, lab, or IPRO in person for the remainder of the semester.

Faculty and Staff Restrictions

With the exception of staff who have been designated as necessary to maintain essential services, all staff should be working from home or utilizing vacation and/or sick time, per earlier communications. Supervisors have personally notified any employees designated for essential services, but please feel free to contact your supervisor with any questions.

As always, we encourage you to visit our coronavirus (COVID-19) website: www.iit.edu/COVID-19. This website contains up-to-date information and communication regarding university plans and policies as well as important information from government authorities regarding COVID-19. You are also welcome to call 312.567.5810 for university-related information regarding COVID-19 which is monitored from 8:30 a.m.–5 p.m. CST.
 
For more information regarding testing and the latest public health guidance from the City of Chicago, please visit chicago.gov/2019-nCoV or cdc.gov/coronavirus, email coronavirus@chicago.gov, or call 312.746.4835.
 
Thank you for your cooperation,
 
Alan W. Cramb
President, Illinois Institute of Technology

Dear Illinois Tech Students and Faculty,
 
On March 20, the university announced a new, temporary posture toward its grading policy due to the unique circumstances that we are experiencing as a result of the COVID-19 pandemic. The framework for our grading policy had significant input from SGA leadership, the student body through a survey conducted through Facebook, the University Faculty Council, and the Office of the Provost. In the last two weeks, we have received a great number of communications from both students and faculty about our policy. On Friday, the University Faculty Council reviewed and approved the final form of these policies for our campus, which will be in effect for the spring 2020 semester. The full grading policy and FAQs concerning it are at https://www.iit.edu/COVID-19/pass-fail-policy-faq. The following is a summary of the policy, but please review the policy and the answers to the FAQs carefully for a full understanding of its terms.
 
In the Undergraduate College, all undergraduate students will be graded on a pass-fail basis. Graduating seniors may request that they receive grades this semester by navigating to this website and completing the form: https://iit.secure.force.com/form?formid=217935. Graduating seniors do not need to provide a reason for submitting the request; they must merely check the box that they are graduating in May 2020. All other undergraduate students may also petition to receive grades if they believe the pass-fail policy will cause substantive negative impact on them. Specifics on the petition process, including the criteria under which petitions will be evaluated, are set forth in the policy and answers to the FAQs. We encourage these students to consult with their academic advisers before submitting a petition. Specific criteria for petitioning for grades may be found on the Illinois Tech COVID-19 website at https://www.iit.edu/COVID-19/pass-fail-policy-faq. The deadline for filing a petition is Sunday, April 12, 2020.

Students of the Institute of Design will also be graded on a pass-fail basis. These students will have the same petition rights as non-graduating undergraduates, and their petitions will be evaluated pursuant to the same criteria. However, these students must file the same form of petition as a student in the Graduate College. Again, the submission deadline is Sunday, April 12.
  
Students of the Graduate College and graduate students in Stuart School of Business and the College of Architecture will continue to receive letter grades for all courses. These graduate students may also petition to be graded pass-fail if they can demonstrate they will experience a negative impact due to their special circumstances. Again, specifics on the petition process, including the criteria under which petitions will be evaluated, are set forth in the policy and answers to the FAQs. Petitions must be submitted on or before Sunday, April 12, 2020. Graduate students may submit a petition through the G701 Form. Graduate students should consult their academic advisers and submit their petitions by email to their graduate advisers, who will forward the petitions to Graduate Academic Affairs.
 
In Chicago-Kent College of Law, all students will be graded pass-fail for the spring 2020 semester in all of their courses. Any student who believes that the mandatory pass-fail policy will have a negative effect on them in the manner specified below may file a petition for letter grades to be entered for all of their spring 2020 classes. (For the avoidance of doubt, students cannot petition to receive letter grades for only select classes.) Variance petitions will be granted only if receiving letter grades is a requirement for the students’ external education funding or in similar unusual circumstances. Petitions that meet this standard will be granted; petitions that do not will be denied. Petitions must be submitted to variance@kentlaw.iit.edu by Sunday, April 12, 2020.
 
Co-terminal students will be governed by undergraduate policies and, in the spring 2020 semester, will be graded pass-fail. As discussed above, students may petition if they believe they have significant and demonstrable reasons for doing so. For shared courses, co-terminal students will have a letter grade assigned for the master’s programs, and this will be converted to an S or U grade for the undergraduate program.
 
These policies are now set for the spring 2020 semester only, and our normal policies will be in place for summer 2020 and fall 2020. Again, I urge you to review the policy and the answers to the FAQs so that you have a full understanding of how the new policy will be implemented. We also request that all students and faculty respect the deliberative process that led us to this policy and engage with faculty, staff, and administrators in a respectful and professional manner.
 
Thank you all for the extraordinary manner in which you have risen to the occasion in this challenging and unprecedented time. I am proud to be a Scarlet Hawk!
 
Sincerely,
 
Peter Kilpatrick
Provost and Senior Vice President of Academic Affairs, Illinois Institute of Technology

Dear Students, Faculty, and Staff,

As our city and state continue to respond to the COVID-19 pandemic, we must do our part to help slow the spread of the coronavirus throughout Chicago.

As a reminder, it is our responsibility as a community of concerned and conscientious individuals to take the Centers for Disease Control and Prevention (CDC)-recommended social distancing practices seriously. Based on what we know about this disease, these measures are the most important actions we can take as individuals to help slow its spread, flatten the curve, and ensure the health and safety of those at risk.

Use Face Coverings in Common Areas

In accordance with new CDC guidance, we recommend and urge you to wear a cloth face covering in all common areas of the university and in public. This is especially important to reduce the spread of the coronavirus from asymptomatic individuals who may not be aware they are contagious.

This video from the CDC shows how you can use household items to make your own face covering.
Going forward, the university expects all staff, faculty, and contractors to wear face coverings or masks while on campus. Like many other entities, the university has been working to procure face masks for distribution to students, faculty, and staff; please be aware that this high demand likely means that it will take more time than normal to get face masks delivered to us. Until then, please refer to and act in accordance with the CDC’s guidance regarding face coverings.

Social Distancing Best Practices

In addition to moving classes online and promoting work-from-home for faculty and staff—which are the biggest social distancing measures our university can take—social distancing is required for all those still on our campus and should be followed by everyone. As defined by the CDC:

Social distancing, also called “physical distancing,” means keeping space between yourself and other people outside of your home. To practice social or physical distancing:

  • Stay at least 6 feet (2 meters) from other people
  • Do not gather in groups
  • Stay out of crowded places and avoid mass gatherings

In addition to everyday steps to prevent COVID-19, keeping space between you and others is one of the best tools we have to avoid being exposed to this virus and to slowing its spread locally and across the country and world.

Tips for Social Distancing

  • Follow guidance from authorities where you live.
    • If you need to shop for food or medicine at the grocery store or pharmacy, stay at least 6 feet away from others.
    • Use mail-order for medications, if possible.
    • Consider a grocery delivery service.
    • Cover your mouth and nose with a cloth face cover when around others, including when you have to go out in public, for example to the grocery store.
    • Stay at least 6 feet between yourself and others, even when you wear a face covering.
  • Avoid large and small gatherings in private places and public spaces, such as a friend’s house, parks, restaurants, shops, or any other place. This advice applies to people of any age, including teens and younger adults. Children should not have in-person playdates while school is out. To help maintain social connections while social distancing, learn tips to keep children healthy while school’s out.
  • Work from home when possible.
  • If possible, avoid using any kind of public transportation, ridesharing, or taxis.
  • If you are a student or parent, talk to your school about options for digital/distance learning.

As always, we encourage you to visit our coronavirus (COVID-19) website: www.iit.edu/COVID-19. This website contains up-to-date information and communication regarding university plans and policies as well as important information from government authorities regarding COVID-19. You are also welcome to call 312.567.5810 for university-related information regarding COVID-19. Calls are monitored from 8:30 a.m.–5 p.m. CST.

For more information regarding testing and the latest public health guidance from the City of Chicago, please visit chicago.gov/2019-nCoV or cdc.gov/coronavirus, email coronavirus@chicago.gov, or call 312.746.4835.

These are short-term sacrifices for long-term benefits.

Thank you for your cooperation,

Alan W. Cramb
President, Illinois Institute of Technology

Dear Students, Faculty, and Staff,
 
Yesterday Governor J. B. Pritzker announced the extension of the state-wide stay-at-home order for Illinois through May 30. We are sharing the information below based on the governor’s initial public announcement, and we will continue to update the university community as necessary. As with the initial order, I trust that everyone in the university will abide by these restrictions for the health and safety of others in our city and state. 

What a Stay-at-Home Order Means for Students, Faculty, and Staff

In general, all Illinois residents, including students, faculty, and staff, will be expected to remain in their homes through May 30, with the exception of certain essential personnel or for travel to obtain essential services and for certain other specific authorized activities as noted below. The residence halls are still scheduled to close on May 9, 2020. Students who planned to move out of the residence halls will be allowed to do so, and the Office of Residence Life will be sending instructions for move out on Monday. Please note, the move-out process will be structured and coordinated to conform to applicable public-health guidance, and all individuals moving out shall move out in strict conformance with the established process. Grocery stores, pharmacies, medical facilities, and restaurants offering takeout/delivery options will continue to remain open during this time, but City of Chicago facilities, including libraries and Chicago Public Schools, will remain closed until further notice. While the governor announced a phased-in reopening of state parks, the order also allows individuals to go outside for the purpose of fresh air and exercise, provided that, while outside, individuals follow social distancing practices. 

Required Face Coverings

Governor Pritzker yesterday announced a new requirement that anyone over 2 years old wear a mask or face covering when in a public place and unable to maintain a distance of six feet from others. 

Additional Business Openings

Under yesterday’s regulations, greenhouses, garden centers, nurseries, and animal grooming services will be allowed to reopen, and retail stores not designated as essential will also be able to reopen but only to fulfill phone and online orders for curbside pickup and delivery.

On-Campus Students

University housing will remain open for students who cannot travel home at this time. Students who need to live on campus should submit a housing contract for the summer through MyRoom in the myIIT portal. For students who plan to remain on campus through May, this means that your movements will be restricted to the dorms, dining facilities, The McCormick Tribune Campus Center (MTCC), and travel for essential services listed above, but we strongly urge students, for their own safety, to stay in their rooms to the extent possible. 

Meals will continue to be served as grab-and-go in The Commons through May 9, 2020. Meal service hours after May 9 will be posted soon.
 
No Students to Return to Campus

To abide by the governor’s order, students who are currently away from campus cannot return to campus, except to remove personal items. As mentioned earlier, the Office of Residence Life will be communicating shortly on the process to remove personal items from the residence halls. As noted, the move-out process will be structured and coordinated to conform to applicable public-health guidance, and all individuals moving out shall move out in strict conformance with the established process. No one should arrive on campus to move out until they have been notified of when they may do so. If you are presently in Illinois, you should conduct yourself in accordance with the governor’s order. If you are outside Illinois, please follow the guidelines of your state and local authorities. As a reminder, no students will be required to return to campus to complete a studio, lab, or IPRO in person for the remainder of the semester.

Faculty and Staff Restrictions

With the exception of staff who have been designated as necessary to maintain essential services, all staff should be working from home or utilizing vacation and/or sick time, per earlier communications. Supervisors have personally notified any employees designated for essential services, but please feel free to contact your supervisor with any questions.

As always, we encourage you to visit our coronavirus (COVID-19) website: www.iit.edu/COVID-19. This website contains up-to-date information and communication regarding university plans and policies as well as important information from government authorities regarding COVID-19. You are also welcome to call 312.567.5810 for university-related information regarding COVID-19; this number is monitored from 8:30 a.m.–5 p.m. CST.
 
For more information regarding testing and the latest public health guidance from the City of Chicago, please visit chicago.gov/2019-nCoV or cdc.gov/coronavirus, email coronavirus@chicago.gov, or call 312.746.4835.
 
Thank you for your cooperation,
 
Alan W. Cramb
President, Illinois Institute of Technology

Dear Illinois Tech Scarlet Hawks,

We are now more than six weeks into our shelter-in-place conditions due to the COVID-19 pandemic. We hope and trust that you are all safe and well with your families and friends, or here at Illinois Tech in our residence halls, but we know these are challenging and stressful times for you. Our hope is that you are managing these challenges well. Our purpose today is to communicate a number of items that we hope will be of help and solace to you.

Completing Classes This Semester

In large part we have heard very positive reports from most of you that classes are going well online. Our faculty have worked hard to deliver their courses with learning outcomes that are just as good as if you were on campus and in the classroom. Most students have expressed the sentiment that they are just as pleased with the content and delivery as they were before the lockdown. Our Office of Digital Learning has worked hard to train all of our faculty and to disseminate best practices in online learning. We believe that these learnings and experience will enable us to augment in-class teaching in the future with online complements (such as flipped classroom content and synchronous recitation sections) that will enhance your coursework at Illinois Tech. Many faculty members are also going to online assessments and exams, and some are also examining by video through oral face-to-face exams. We believe your education and learning this semester did not miss a beat despite the crisis.

We have also added a question about this semester’s online transition efforts to the student class survey. I want to emphasize that the university takes this feedback very seriously and that we will use this information to further improve what we believe is a very strong education, especially as online education is further developed moving forward. So I urge all students to participate in this effort and provide your feedback. This is your chance to give your perspective on what went well and what did not. I also think that this is a great time to identify classes that were great online experiences, so that they can be emulated.

Pass-Fail Undergraduate Policy

With the unanimous approval of the SGA leaders, the University Faculty Council, and the Office of the Provost, all grading in undergraduate classes reverted to pass-fail for this semester only. There were many reasons for this: (1) we know many students would face challenges during the roughly six weeks from March 20 to May 10, including acclimating to the new environment, slow internet at home, family challenges including parent or guardian job loss, and other issues; (2) pass-fail would not harm any student’s GPA; and (3) most or all medical schools and many graduate schools indicated they would accept pass-fail in this semester provided it was institutional policy. We did allow graduating seniors only to request that they receive letter grades. We also approved a modest number of petitions from students who requested letter grades and could demonstrate real harm due to the pass-fail policy.

We also emphasize that this pass-fail policy applies only to this semester, when a transition to online delivery was forced on faculty and students alike in an unanticipated fashion. Moving into summer and beyond, all classes, including any online classes, will be developed and offered in a fashion where letter grades will be awarded, as usual.

Virtual Commencement Ceremonies

In late March we announced that, due to the shelter-in-place order, Illinois Tech would hold a virtual commencement ceremony on May 16, 2020. Following the university-wide virtual commencement on Saturday, May 16, at 10 a.m. CST, individual colleges, schools, and academic units will also hold their own recognition ceremonies. Please stay tuned for additional details from both the university and the schools, colleges, and units.

I should note that all of our graduates from the academic year 2019–2020 are very warmly invited to join us in May 2021 for our on-campus commencement celebration.

Summer Courses

Many departments have increased summer course offerings in order to provide students with enhanced learning opportunities this summer, and all students are invited to reexamine the summer schedule if they have not looked at it recently. As of today, all summer classes will be held online and will be graded. We believe these classes will be excellent learning experiences for students, and we encourage all of you to seriously consider taking these classes to catch up, to lighten your load in the fall, and to keep your minds sharp this summer. All students are eligible for the same financial aid for these summer classes that you enjoy during the academic year.

Support of Students with Unanticipated Financial Hardships Due to COVID-19

We are pleased to note two important efforts to support many students with unanticipated expenditures and financial hardship due to COVID-19. The first is that, as part of the CARES Act, Illinois Tech will be participating in distributing additional financial aid to students who have unmet financial need. The second is that, through the generosity and support of our alumni and supporter network, our Hawk 4 Hawks program is now providing additional resources for impacted students. Both of these efforts are being coordinated through the usual financial aid process, and students do not need to do anything beyond participating in their usual review with the Office of Financial Aid.

Fall Semester 2020

As of today, the university is anticipating that we will be back on campus, at full force, with in-person classes, labs, and studios for the fall semester 2020. While there is no guarantee, our best understanding is that individual states will begin to reopen as the pandemic subsides throughout the country, hopefully in the next two months. We should note that we are still on track to have a newly renovated 10-story residence hall this summer with the opening of George J. Kacek Hall on the north end of our residential portion of campus. We are also pleased to announce that work is already beginning on Kacek Hall’s neighbor, Cunningham Hall, which may open as early as next year. Thus, the university is well on its way to completing the rejuvenation of our housing stock. These two residence halls and their renovations were made possible by very generous gifts from our donors.

Sincerely,

Peter Kilpatrick
Provost

Nick Menhart
University Faculty Council Chair

Dear Students, Faculty, and Staff,

Given our present understanding of the COVID-19 pandemic, and subject to what the state and city will actually allow, Illinois Tech is planning to resume in-person instruction for the fall 2020 semester. 

As outlined on our Fall 2020 web page, we are developing plans to make a number of changes to campus operations with the aim of minimizing the risk and spread of the coronavirus (COVID-19) while maintaining as robust a learning environment as possible. Understanding that this is an evolving situation, our intent is to regularly update and/or to communicate with students, faculty, staff, alumni, partners, and Bronzeville neighbors. We will communicate updates via our website, email, and/or various social media accounts used by the university. 

The university will continue to take steps aimed at minimizing health and safety risks to our students, faculty, and staff; however, in this pandemic, health and safety is everyone’s responsibility. We all need to take actions and modify our behaviors to protect not only ourselves but also the fellow members of our campus community. Illinois Tech cannot eliminate the risks associated with COVID-19 or ensure that no one contracts the virus. However, working together we can minimize these risks. 

We also need to keep in mind that this is a highly fluid situation, and new circumstances may require changes.

Thank you for your cooperation.
 
Sincerely,
 
Alan W. Cramb
President, Illinois Institute of Technology

Peter Kilpatrick
Provost, Illinois Institute of Technology

Dear Students, Faculty, and Staff,
 
I am writing to inform you that a student living in one of our residence halls on Mies Campus has tested positive for COVID-19.

The student followed university protocol and has been self-isolating since first feeling symptoms last week. They will remain in self-isolation for the time period recommended by health authorities. The student reported recent contact with only one other community member, and that person, another student, has been notified, is being tested for COVID-19, and has also been in self-isolation since last week. Both students live alone in units with private bathrooms and kitchens.

The university will continue to conduct extensive cleaning of the residence halls to further limit the risks. 

As a general reminder, if you have been in contact with someone who has tested positive, self-quarantining is important to protect the people in your lives who might be more vulnerable to the virus. University policy requires that individuals in contact with someone with COVID-19 stay home and monitor their health for 14 days from the date of contact. 
 
As always, we encourage you to visit our coronavirus (COVID-19) website: www.iit.edu/COVID-19. This website contains up-to-date information and communication regarding university plans and policies, as well as important information from government authorities regarding COVID-19. You are also welcome to call 312.567.5810 between 8:30 a.m.–5 p.m. CST for university-related information regarding COVID-19.

For more information regarding COVID-19, please visit chicago.gov/2019-nCoV or cdc.gov/coronavirus, email coronavirus@chicago.gov, or call 312.746.4835.
 
Sincerely,

Katherine Stetz, Vice Provost for Student Affairs and Dean of Students
Illinois Institute of Technology

 

Dear Students, Faculty, and Staff:

As you likely know, the U.S. Department of Homeland Security Immigration and Customs Enforcement (ICE) issued guidance on July 6 regarding fall 2020 semester registration for all F-1 international students. The department notes that this guidance will be formalized as a temporary final rule in the near future.  

Like many of you, I share deep concerns about the timing, motivation, and substance of the guidance. Our university, our city, and our nation are deeply enriched by the contributions of our international community members. Our university has been, and will continue to be, a place where all are welcomed and supported in their pursuit of educational excellence.

Recently, I became a national co-chair of the Presidents’ Alliance on Higher Education and Immigration, a group of nearly 500 university and college presidents committed to advocating for undocumented and international students. Many universities across the nation share our concern with this new policy, and I am currently working with the Presidents’ Alliance to explore ways to support the legal challenge to these new government mandates. 

I want to assure all our affected international students that the university currently plans on in-person instruction this fall, with sufficient hybrid options. Though the final rule has not been issued by ICE, the university intends to work to make appropriate options available so that all affected students can meet the government’s requirements and remain on campus. 

The International Center along with academic advisers and the Office of the Registrar will work closely with all of our continuing  F-1 and J-1 international students to ensure that they are enrolled in as many in-person and/or hybrid courses as possible to remain compliant with the new regulations.

Please note that the fall 2020 semester course schedule is being revised to accommodate city and state reopening guidelines, and current course schedules in the portal may not be updated yet. The Office of the Registrar will notify all students when the schedule is available along with instructions explaining how to check schedules on the portal and make changes, if necessary.

Thank you for your continued contributions to our university.

Sincerely,

Alan W. Cramb, President
Illinois Institute of Technology

Dear Students, Faculty, and Staff,
 
I am writing to inform you that a staff contractor working in the IIT Tower has tested positive for COVID-19.

The contractor was last in the Tower on Monday, July 6, and is self-isolating as required by university policy. They will remain in self-isolation for the time period recommended by health authorities. Any directly affected university community members have been notified and will quarantine, following university policy. 

The university will continue to conduct the same extensive cleaning of the Tower to further limit the risks. 

As a general reminder, if you have been in contact with someone who has tested positive for COVID-19, self-quarantining is important in order to protect the people in your lives who might be more vulnerable to the virus. University policy requires that individuals in contact with someone with COVID-19 stay home and monitor their health for 14 days from the date of contact. 
 
As always, we encourage you to visit our coronavirus (COVID-19) website: www.iit.edu/COVID-19. This website contains up-to-date information and communications regarding university plans and policies, as well as important information from government authorities regarding COVID-19. You are also welcome to call 312.567.5810 between 8:30 a.m.–5 p.m. CST for university-related information regarding COVID-19.

For more information regarding COVID-19, please visit chicago.gov/2019-nCoV or cdc.gov/coronavirus, email coronavirus@chicago.gov, or call 312.746.4835.
 
Sincerely,

Bruce Watts, Vice President for Facilities and Public Safety
Illinois Institute of Technology

Dear Students, Faculty, and Staff,
 
I am writing to inform you that a staff member who works primarily east of State Street on Mies Campus has tested positive for COVID-19.

The staff member was last on campus on July 9 and is isolating as required by university policy. They will remain in self-isolation for the time period recommended by health authorities. Any directly affected university community members are being notified and will quarantine, following university policy. 

The university will continue to conduct the same extensive cleaning of the affected area to further limit the risks. 

As a general reminder, if you have been in contact with someone who has tested positive for COVID-19, self-quarantining is important in order to protect the people in your lives who might be more vulnerable to the virus. University policy requires that individuals in contact with someone with COVID-19 stay home and monitor their health for 14 days from the date of contact. 
 
As always, we encourage you to visit our coronavirus (COVID-19) website: www.iit.edu/COVID-19. This website contains up-to-date information and communications regarding university plans and policies, as well as important information from government authorities regarding COVID-19. You are also welcome to call 312.567.5810 between 8:30 a.m.–5 p.m. CST for university-related information regarding COVID-19.

For more information regarding COVID-19, please visit chicago.gov/2019-nCoV or cdc.gov/coronavirus, email coronavirus@chicago.gov, or call 312.746.4835.
 
Sincerely,

Hilary Hudson Hosek
AVP, Head of Human Resources

Dear Students, Faculty, and Staff,

I would like to share the good news that, under pressure from multiple lawsuits, the federal government today dropped its plans to remove visas from international students who are taking only online courses. As a national co-chair of the Presidents’ Alliance on Higher Education and Immigration, I am happy to report that we took a leadership role in supporting the legal challenge, organizing an amicus brief that was joined by 180 colleges, universities, and institutions. Illinois Tech will continue to support all of our students and will work to ensure that we remain a welcoming campus for all.

Thank you for your continued contributions to our university.

Sincerely,

Alan W. Cramb, President
Illinois Institute of Technology

Dear Illinois Tech Students,

The last five months have seen unprecedented events as a result of the COVID-19 pandemic. Our hope is that you and your family have remained well and that you are all enthused about returning to Illinois Tech and your educational goals and aspirations.

Many of you have asked important and understandable questions regarding this fall. What will Illinois Tech look and feel like in the fall? Do I need to get tested for the virus? How will the university handle classes, studios, and IPROs? How will I socialize with my classmates and friends at Illinois Tech? 

In an effort to address your many questions, we will be communicating in the coming days in a variety of ways. First, you are receiving this email communication from me. Second, on Thursday, July 16, we will hold a town hall meeting for all entering first-year and transfer students, from noon–2 p.m. CST. We encourage all current students to join the town hall at https://us02web.zoom.us/j/87463112712 as well. Third, we will also hold a town hall event for all continuing students on Wednesday, July 29, from noon–2 p.m. CST. Finally, our university reopening website (https://www.iit.edu/fall2020) will continue to include important details and updates regarding university operations going forward. From our home page, simply click on the “Fall 2020” button at the top of the page and navigate out to our Fall 2020 Reopening page.

It is worth noting that, in the height of the pandemic, our housing remained open with up to 500 students in housing during the spring semester. Although there have been a few instances of people in our housing who have tested positive during that time, in all cases, we isolated students for two weeks, delivered food and medical care, and ensured our students could take classes online. 

Our most important goal for this coming academic year is for you to have a robust academic experience considering the current environment, so that you can pursue and achieve your educational aspirations, while minimizing risks to your health. In order to help us do this, we are asking each Illinois Tech student to go to their nearest health clinic before returning to classes on August 24 and obtain a COVID-19 viral test. We ask that you report the results of that test to Gary Walley, associate vice provost of our Student Health and Wellness Center (SHWC), by uploading a copy of your results to www.medproctor.com. If you test positive for the virus, you will need to stay at home and self-isolate until you are no longer positive. We do this to protect you, your classmates, and other people important in your life. If you test positive, we will assign a health professional from SHWC to check in and record your progress until you recover. Importantly, you will be able to start classes online should you test positive within the 14-day timeframe of the beginning of in-person classes.

In order to help identify and appropriately address any spread of COVID-19 on campus, the university will work to begin random testing of students in advance of the beginning of the fall semester. This testing approach will allow the university to establish a baseline from which we can monitor and respond to any negative trends as they become apparent. Of course, any individual who tests positive for the coronavirus (COVID-19) will be required to follow the self-isolation protocols mandated by the state and city. Currently, the positivity rate for the virus in Illinois is 3 percent (based on relatively extensive testing of 30,000–40,000 persons per day). Every two weeks, we will test a statistically valid sample of our population and compare those results with the university’s initial baseline positivity. In this way, we hope to determine if the university is experiencing any increase in positivity that indicates increased rates of exposure and transmission. Of course, we will always follow state and city guidance and move to online instruction as appropriate if stay-at-home orders are issued due to a rise of cases.

Chicago Mayor Lori Lightfoot has imposed a mandatory self-quarantine for anyone arriving in Chicago from any of 17 “Hot Spot” states (including Texas, California, Arizona, Florida, Georgia, South Carolina, North Carolina, Alabama, Arkansas, Idaho, Louisiana, Mississippi, Nevada, Tennessee, Iowa, Oklahoma, and Utah). If you are currently in any of these states and plan to return to campus in August, you must self-quarantine for 14 days upon arriving here in Chicago. We will reserve rooms in a local hotel to assist you with this. Alternatively, you could travel to a “non Hot Spot” state and self-quarantine with a family member or family friend for 14 days before returning to Chicago. Students will have the ability to schedule move-in times beginning August 17, 2020. This timeline will allow students to stay busy while in self-quarantine by participating in our virtual Welcome Week activities and starting your classes online. If you have any questions, consult our website or contact the Office of Student Affairs at dos@iit.edu.

An important element of minimizing risk to our community this fall is learning all of the symptoms associated with COVID-19 and doing a daily health self-check. These symptoms include fever or chills, cough, shortness of breath or difficulty breathing, fatigue, muscle or body aches, headache, new loss of taste or smell, sore throat, congestion or runny nose, nausea or vomiting, and diarrhea. If you have two or more of these symptoms, you should contact SHWC at student.health@iit.edu (or call 312.567.7550) for a consultation. For those who have any symptoms, you can get a test at the two closest city and state testing centers—Loop Medical Center at 1921 South Michigan Avenue and Kennedy-King College Testing Center at 6500 South Halsted Street—both accessible by public transportation. Illinois Tech’s SHWC is also planning to operate a same-day testing center for those with symptoms. Students will be sent an online tool via email and text to perform daily checkups. Those with symptoms will begin with an online health diagnosis by emailing student.health@iit.edu.

Contact tracing for those persons known to have come into close contact with students who test positive for COVID-19 will be performed by staff members at SHWC. We are preparing a comprehensive report to help with the contact tracing of each positively infected person. For those who test positive for coronavirus (COVID-19) and who are registered in our housing, we have reserved apartment-style units on campus for self-isolating.  

Classroom and Social Environment

All of our academic programs of study, both undergraduate and graduate, will have in-person components to them. Of course, those students who need to self-quarantine or self-isolate will also have the capability of pursuing their course of study online. However, we intend for the degree of interaction between and among our students, our faculty, and our staff to be as engaging as possible. Of course, many have found the new online conferencing and seminar environment (using Google Meet, Blackboard, Zoom, and other tools) to be a very effective means of conducting substantive discussions, seminars, and office hours. Our laboratory courses, our studio courses, and our IPRO classes will all be in-person. As you all know, Illinois Tech is a practice-based environment, and we believe firmly that we learn best by doing. So we are committed to ensuring that this element of our education is provided as robustly as possible this coming fall, while adhering to CDC, city, and state guidelines. However, we realize that how to interact with others during this time is a deeply personal decision, and some students may want to minimize in-person classes or go entirely online. Those students should discuss this with their advisers. We are committed to trying to ensure that all students have a class schedule that they agree with and that enables them to make appropriate progress to graduation.

Face coverings are to be worn in all public spaces and during all group gatherings on campus, including in common areas such as building entrances, lobbies, elevators, corridors, and restrooms.

Additionally, social distancing will be enforced to maintain a distance of at least six feet from others. 

Signage is prominently posted around campus to remind community members of specific expectations. We have set up our classroom environments for the fall to ensure that occurs. We also strongly urge all of our community members to regularly practice good hygiene by washing their hands and faces frequently and/or by using disinfectant alcohol wash. There will be abundant places on campus at which you can wash your face and hands and obtain disinfectant. We will also be cleaning our common areas and classrooms regularly, although not between every class. For those of you needing to use elevators, we are currently exploring the best possible way to optimize the air quality in our elevators. 

If you are in an in-person classroom and one of your classmates tests positive for the virus, you will take the class online and self-isolate for two weeks until your classmate recovers and tests negative for the virus.

Conclusion
I realize this brief note will not cover all of your questions. Therefore, I encourage you to participate in one or both of our upcoming town halls. We all want the same thing: to minimize the risks to our community and to enable each of you to obtain the very best education we can deliver. I look forward to seeing you back on campus and to working with you for the best possible outcomes for this coming academic year.

Sincerely,

Peter Kilpatrick
Provost, Illinois Institute of Technology

Dear Illinois Tech Students, Faculty, and Staff,

The Centers for Disease Control and Prevention (CDC) recommends that people wear a facial covering in public places. 
 
The Illinois Department of Public Health (IDPH) requires the wearing of a facial covering in public places.
 
The CDC and IDPH note that wearing a facial covering is not a substitution for frequent handwashing and social distancing—keeping at least six feet between you and others—to prevent the spread of the virus.
 
Consistent with this public health guidance, Illinois Tech expects individuals to wear face coverings/masks in all public areas of campus, including all classrooms and labs, whenever they are interacting with others.
 
CDC and IDPH state that people can wear a homemade cloth facial covering or mask, and the guidance referenced above contains information on how to make homemade facial coverings. CDC asks the general public to stay away from the scarce medical-grade N95 masks that are needed for health care workers.
 
Illinois Tech expects people to avoid using masks with any kind of valves or openings. Masks with valves or openings appear to permit respiratory droplets to be released; there is even some suggestion that such masks may actually propel these droplets further than normal. COVID-19 is transmitted by such droplets. Thus, while such masks may protect the person wearing them, they will not protect others and should not be worn on the campus.

Thank you,

Bruce Watts
Vice President for Facilities and Public Safety

Dear Students, Faculty, and Staff,
 
I am writing to inform you that a staff contractor working on Mies Campus has tested positive for COVID-19.

The contractor was last on campus on July 14 and is self-isolating as required by university policy. They will remain in self-isolation for the time period recommended by health authorities. Any directly affected university community members will be notified and will quarantine, following university policy. 

The university will continue to conduct the same extensive cleaning of all affected areas to further limit the risks. 

As a general reminder, if you have been in contact with someone who has tested positive for COVID-19, self-quarantining is important in order to protect the people in your lives who might be more vulnerable to the virus. University policy requires that individuals in contact with someone with COVID-19 stay home and monitor their health for 14 days from the date of contact. 
 
As always, we encourage you to visit our coronavirus (COVID-19) website: www.iit.edu/COVID-19. This website contains up-to-date information and communications regarding university plans and policies, as well as important information from government authorities regarding COVID-19. You are also welcome to call 312.567.5810 between 8:30 a.m.–5 p.m. CST for university-related information regarding COVID-19.

For more information regarding COVID-19, please visit chicago.gov/2019-nCoV or cdc.gov/coronavirus, email coronavirus@chicago.gov, or call 312.746.4835.
 
Sincerely,

Hilary Hudson Hosek, AVP, Head of Human Resources
Illinois Institute of Technology

Dear Illinois Tech Faculty,

As everyone knows, these last several months have posed unusual and unprecedented challenges to the Illinois Tech community. I want to thank all of you—all full-time and part-time faculty—for working hard in this challenging time to produce a strong educational experience for our students, understanding that this has been particularly hard these last several months. With this communication, I share a number of recent developments about our plans for opening the new academic year in three weeks and the measures that the university has taken and will take to address the challenges facing our institution. 

A university leadership team has been meeting every Monday and Wednesday since March and has included Nick Menhart, chairperson of the University Faculty Council, to ensure that faculty have a voice and that their concerns are included in all decisions. I am grateful to Nick for his leadership during this pandemic. Unfortunately, state, city, and federal guidance changes almost daily, which has made it difficult to communicate consistently about our opening strategies. I ask you to understand that, due to the nature of the pandemic, decisions can change and often abruptly.

Teaching Schedule and Modality
First, we have listened carefully to all of the concerns our faculty have expressed about our teaching modalities, i.e. whether classes and courses will be offered primarily in person or online, or some combination of the two. We have also listened carefully to our students, who earlier this week voiced their sentiments about our course offerings in a student survey during our Student Town Hall. The survey revealed that most of our students want to have the ability to interact with our faculty on a personal basis, namely through in-person and hybrid instruction (58 percent of those surveyed). In addition, although Illinois Tech’s online offerings are second to none and can provide our students with a high-quality education, those aspects of our pedagogy that utilize experiential learning—working with a faculty member on complex problems, conducting laboratory experiments, and learning the techniques of research—are more efficiently delivered in person. Thus, we believe that having an on-campus portion of our educational offerings that is supplemented by an online experience provides the most efficient and effective means of instruction.

Primarily based on the concerns of our faculty, we have strived to accommodate as many individual faculty preferences in the offering of our courses as possible, understanding that many students want personal instruction or meetings with their faculty. Earlier this week we received more than 100 new requests from faculty about their teaching modality, and we believe that we have accommodated those requests, with the exception of just a few requests that we are continuing to work to resolve successfully. I want to thank all of the deans, department chairs, course schedulers, faculty, and especially our dedicated and committed staff in the registrar’s office who are involved in that process. I believe the process was comprehensive, and the decisions made were for the good of all involved. I should say the University Faculty Council and the committee of faculty that it assembled have been instrumental in working through the many issues associated with completing the fall teaching schedule and teaching modalities. We continue to review the courses taught by our teaching faculty and adjuncts to determine if additional modifications to the schedule may be appropriate. It is only right that we provide our students a clear picture of what their fall schedule will look like, so I ask that we try to get in any remaining requests by August 7. In the meantime, we will hold off on any changes so that all the current changes can be implemented in Banner.

Viral Testing
Second, I would like to address issues related to viral testing. Through a very generous gift from our Board of Trustees Chairperson Michael Galvin, we believe that we will be able to test the members of our community in a timely way. Specifically, any symptomatic members of our community will be able to be tested with a rapid, point-of-care (POC) test that we have contracted for with a company called BioFire, Inc. This test is a real-time, nucleic acid, PCR test that can be performed in 45 minutes to two hours. We intend to make this available for everyone who presents symptoms and for those who believe they were in close contact with someone who tested positive.  

We also will begin voluntary random testing of a portion of our community every two weeks for prevalence of the virus on our campus at no cost to any of our faculty, staff, and students. This test will be performed by a contracting agency, Matrix Medical, who will set up testing sites on our campuses during the week of August 17. This test will seek to provide an indication of the positivity rate of our community. Moreover, this test, which is also a real-time, nucleic acid, PCR test, will identify any persons who are positive with the virus with high accuracy; these individuals will then, of course, be asked to self-isolate. We will continue to seek to test a substantial portion of our population every two weeks to obtain a continuing indication of our positivity rate, which will be considered in making future decisions. Anyone who desires to be tested will be accommodated during these tests of our community.

Physical Spaces
We are designing and adjusting physical spaces to be consistent with the guidelines suggested by the Chicago Department of Public Health, the Illinois Department of Public Health, and the Centers for Disease Control and Prevention. We are also doing a few things not required by the guidelines. For example, we are installing MERV-13 filters or providing portable HEPA filtration units across our campuses. Our campus facilities staff members are also making adjustments to enhance our ability to draw fresh air into the classrooms and public spaces to facilitate air turnover on a regular basis. We are also recirculating air in high-rise elevators through UV purifiers to cleanse the air in these units. If, in addition to these measures, everyone follows the personal hygiene, physical distancing, and face covering guidelines mandated by the CDPH, IDPH, and CDC, we should greatly minimize the risk of an outbreak of the virus on our campus. Because of the steps the university took to follow public health guidance and the diligence of our students and employees to do the same, it is important to note that, in March and April, at the peak of the pandemic, we had more than 500 students on campus and in our housing, and there was no apparent outbreak of the virus.

Quarantining
Many of you have asked about positive cases of COVID-19 on campus and our plans. As I just mentioned, we had more than 500 students on campus living in our campus housing in March and April during the peak of the pandemic. The university quickly pivoted in mid-March to go online (and I again thank all of you for the outstanding job you did to accommodate that). At that time, we quickly put in place hygiene, social distancing, and face covering measures throughout the campus community. While we did have a few cases of students and staff who contracted COVID-19, there was no apparent community transmission of the virus. With respect to each confirmed case, we implemented contact tracing to determine who within our community may have come into contact with these individuals and requested that people who may have had contact to self-quarantine. Some self-quarantined at home, and some of our students self-quarantined in either their dorm rooms or the South Loop Hotel, where we contracted some rooms for this purpose.

Our plans this fall are similar. We anticipate and are planning for some number of persons in our community, hopefully a limited number, to contract COVID-19. Our initial plans will be to contact trace and identify all of those members of our community who had close contact with the positive individual. The CDPH defines “close contact” as being within six feet of the person who tests positive for more than 15 minutes. Currently, we do not plan to self-quarantine every person who has casual contact (less than 15 minutes) with every positive individual as the CDPH, IDPH, and CDC do not advise such action. Nonetheless, we will self-quarantine all students who were in a classroom with a person who tests positive, and the class will go online for two weeks, at least initially. We will also test each of the members of the class for the virus. Should we determine that only a small subset of the class was in close contact, we may allow those students who test negative and were not in close contact to resume in-person classes. 

Conclusion
I realize these are challenging times. We are all concerned about the pandemic and the future of our university. But I do believe the university has been transparent in its communications and that we are doing what public health guidance indicates we should to launch our fall semester and have the very best year we can have as a university community. As things continue to change, please know that university leaders are constantly monitoring any new developments and new guidance, and we will continue to adjust our plans as needed. I encourage you to reach out to your chairperson and/or your dean with any concerns, questions, and feedback; they have all committed to funnel these up to the president and me. 

As ever, I encourage you to visit our coronavirus (COVID-19) website: www.iit.edu/COVID-19. This website contains up-to-date information and communications regarding university plans and policies, as well as important information from government authorities regarding COVID-19. You are also welcome to call 312.567.5810 between 8:30 a.m.–5 p.m. CST for university-related information regarding COVID-19.

For more information regarding COVID-19, please visit chicago.gov/2019-nCoV or cdc.gov/coronavirus, email coronavirus@chicago.gov, or call 312.746.4835.

Thank you again for all you do for Illinois Tech!

Sincerely,
Peter Kilpatrick

Dear Students, Faculty, and Staff,

In anticipation of the university’s reopening for in-person courses this fall semester, I would like to express how excited we are to welcome you back to campus—and to inform you of our efforts to do so. Illinois Tech has taken measures, in keeping with guidance from the Centers for Disease Control and Prevention, and local and state authorities, to make our campus ready for operations this year.

I encourage you to watch this video featuring Illinois Tech students, faculty, and staff describing the essential public health protocols that you should follow to contribute to the effort to minimize the effects of COVID-19 on the campus environment for yourself and others. 

Remember: we’re all in this together. By following public health protocols, we all help one another. The simplest and most effective measures that you can take include:

  1. Wearing your face covering, which should cover both your nose and mouth
  2. Washing your hands frequently for a minimum of 20 seconds using soap and water
  3. Staying six feet away from others, which includes walking on the right side of the hallway
  4. Monitoring your health, which includes staying at home and seeking medical attention if you feel ill
  5. Staying apprised of important information pertaining to COVID-19

To make sure that communication regarding safety measures on campus is distributed to the entire university community, before you can access the myIIT portal, you will be required to  acknowledge an agreement stating that you have read and understand the risks associated with COVID-19 and the public health protocols designed to minimize those risks.

As always, we encourage you to visit our coronavirus (COVID-19) website: www.iit.edu/COVID-19. This website contains up-to-date information and communications regarding university plans and policies, as well as important information from government authorities regarding COVID-19. You are also welcome to call 312.567.5810 between 8:30 a.m.–5 p.m. CST for university-related information regarding COVID-19.

For more information regarding COVID-19, please visit chicago.gov/2019-nCoV or cdc.gov/coronavirus, email coronavirus@chicago.gov, or call 312.746.4835.
 
Sincerely,
Peter Kilpatrick
Provost, Illinois Institute of Technology

 

Dear Staff,

Per my last communication regarding staff returning to campus, we began our phased return starting on August 3. Taking into consideration the Centers for Disease Control and Prevention, state, and city public health guidance, the university prioritized bringing back to campus essential and critical employees whose physical presence is necessary for campus operations and for the success of our students and faculty.

Beginning next Monday, August 17, supervisors should consider bringing back non-essential staff based on the following criteria, while keeping in mind that the university will continue to prioritize making sure that critical and essential staff are able to work on campus consistent with public health guidelines:

• First, no department should have more than 25 percent of their staff in the office at any one time.

• Second, supervisors should carefully consider, and prioritize where appropriate, voluntary requests to return to campus as they plan for their on-campus staffing levels. However, it is important that supervisors bear in mind city guidelines to “limit the number of employees returning to work.” In order to be equitable, supervisors may consider that all staff members return to campus in some meaningful degree on a monthly basis, unless individual employees have been approved for an Americans with Disabilities Act-related reasonable accommodation. In making plans, supervisors should continue to prioritize accommodating essential and critical employees while also keeping in mind general city guidance to limit the number of employees on campus. It is up to supervisors to create and manage this schedule.

• Third, we do require that supervisors discuss with Hilary Hudson Hosek in the Office of Human Resources any plans to allow any staff member (who does not have an ADA-related reasonable accommodation) to work remotely full time for more than 30 days in order to ensure we are being consistent and equitable with these decisions.

As staff return to campus, it is important to note that we will be within public health limits. If the state and city adjust these restrictions, so will the university. These restrictions are expected to remain in effect until we achieve Phase 5 for the State of Illinois (and the corresponding phase for the City of Chicago). We fully anticipate everyone being back on campus for their regular schedules once we are in Phase 5.

Any employee who travels for vacation or personal reasons to a state that has been designated as “experiencing a surge in new COVID-19 cases” by the City of Chicago will, per city guidelines, be required to quarantine for 14 days. For any days during the quarantine period that an employee would otherwise be required to be on campus, the employee will need to use vacation days or take unpaid leave for all such days.

Everyone on campus will be required to wear a face covering in all public areas, classrooms, meeting rooms, and wherever it is not feasible to maintain a six-foot separation. Exceptions for those medically unable to wear a face covering will be made, but clear plastic face shields will be encouraged as a substitute. We will also be required to practice social distancing by staying at least six feet apart at all times. Your supervisor and the facilities team will be in communication about potential changes necessary for your workspace to accommodate social distancing practices and will communicate with you accordingly.

You may have questions, and we have attempted to answer those questions on the Fall 2020 Reopening website. Please submit any additional questions to HR@iit.edu.

As always, we encourage you to visit our coronavirus (COVID-19) website: www.iit.edu/COVID-19. This website contains up-to-date information and communication regarding university plans and policies as well as important information from government authorities regarding COVID-19. You are also welcome to call 312.567.5810 for university-related information regarding COVID-19; this number is monitored from 8:30 a.m.–5 p.m. CST.

For more information regarding testing and the latest public health guidance from the City of Chicago, please visit chicago.gov/2019-nCoV or cdc.gov/coronavirus, email coronavirus@chicago.gov, or call 312.746.4835.

Thank you for your cooperation,

Mike Horan, Vice President for Finance
Illinois Institute of Technology

Dear Students, Faculty, and Staff,
 
As we prepare to welcome students to campus beginning August 17, we want to provide several important updates on the beginning of fall semester instruction, non-essential staff schedules, and COVID-19 testing requirements, among others.
 
Fall Semester to Begin with Online-Only Classes for First Two Weeks 
 
In order to begin fall semester in a measured and evidenced-based manner, all courses will be offered only online until at least September 8. This will allow the university to better manage the return of students to our housing and to monitor and test our community before a full return to our campus locations. 
 
Return Delay for Non-Student-Facing and Non-Campus-Operation Employees

All staff members who do not assist with on-campus student activities and daily university operation will continue to work from home until at least September 8. Staff supervisors will alert those staff who will remain working remotely to this change.
 
COVID-19 Testing Requirements for the University Community
 
Though we understand these changes may be unexpected, we believe they are the most prudent course to start the new academic year. In connection with these changes, students, faculty, and staff who are or will be on campus will be expected to be tested for COVID-19 and to submit documentation of their test results. Testing the entire on-campus community will allow the university to evaluate the initial prevalence of COVID-19 as well as serve as a benchmark for subsequent surveillance testing.
 
As a result of this decision, all members of the university community who will be on our campuses are required to be tested for COVID-19 and to submit documentation of results. The following testing deadlines apply:
 
• All students who are living in the residence halls are expected to be tested by August 24.
• All students who are not living in the residence halls but who intend to be on campus or to take in-person classes, once they resume, are expected to be tested by September 4. 
• All essential staff currently working on campus are expected to be tested by August 24.
• All faculty and non-essential staff who are returning to campus the week of September 8 are expected to be tested by September 4.
• Faculty and staff starting after the week of September 8 are expected to submit their documentation no fewer than five days prior to their start date.
 
Matrix Medical will be performing tests for students, faculty, and staff next week, and an email with instructions for how to reserve a testing time and submit the needed documentation will be sent later today. The Matrix Medical test is free of charge for students, faculty, and staff. Students, faculty, and staff are also free to secure a COVID-19 test at a facility of their choosing.

Students receiving their test from Matrix Medical will have results automatically uploaded to Med+Proctor; all other students should submit their test results via www.medproctor.com. Faculty and staff who are tested by Matrix Medical will have results automatically sent to HR; all other faculty and staff should submit their test results to Viktoria Rill in Human Resources at vrill@iit.edu.
 
Public Health Protocols

 
Of course, testing alone cannot reduce the spread of COVID-19. The only way to do that is by each of us acting in a way that helps protect our fellow community members. We cannot emphasize enough how important it is that all members of our university community follow public health protocols. We know that all students, faculty, and staff will live up to this call.
 
Remember, we are all in this together. Public health protocols that help limit the spread of COVID-19 include:
• Wearing a face covering, which should cover both your nose and mouth
• Washing your hands frequently for a minimum of 20 seconds using soap and water
• Staying six feet away from others, which includes walking on the right side of the hallway (known as social distancing)
• Monitoring your health, which includes staying at home and seeking medical attention if you feel ill
 
Residence Halls and Other Facilities Access
 
The university has taken precautions by reducing occupancy rates for our campus housing. We currently have lower density due to measures such as reducing the number of occupants in each room and reducing the number of residents per floor. Although students who live in our residence halls are not being asked to quarantine—unless they are doing so pursuant to the City of Chicago’s travel restrictions or because they have tested positive for COVID-19 or are exhibiting symptoms of or have been in close contact with someone who has COVID-19—we want campus residents to not congregate in large groups, to avoid leaving campus for non-essential travel, and to follow public health protocols. Additionally, non-residential guests will not be allowed in the residence halls unless assisting with move-in. 
 
Subject to occupancy limitations imposed by public health authorities, students will have access to campus facilities that will be open. These include:
• Paul V. Galvin Library
• Ed Kaplan Family Institute for Innovation and Tech Entrepreneurship
• The McCormick Tribune Campus Center
• Hermann Hall
• All food service locations
 
COVID-19 Resources
 
As always, we encourage you to visit our coronavirus (COVID-19) website: www.iit.edu/COVID-19. This website contains up-to-date information and communications regarding university plans and policies, as well as important information from government authorities regarding COVID-19. You are also welcome to call 312.567.5810 between 8:30 a.m.–5 p.m. CST for university-related information regarding COVID-19.
            
For more information regarding COVID-19, please visit chicago.gov/2019-nCoV or cdc.gov/coronavirus, email coronavirus@chicago.gov, or call 312.746.4835.
 
The beginning of a new academic year is always an exciting time. Though we may be experiencing unprecedented circumstances, we are confident that by working together and following these guidelines we can make this a positive year for our students and our entire university community.
 
Alan W. Cramb
President
Illinois Institute of Technology 
 
Peter Kilpatrick
Provost
Illinois Institute of Technology

Dear Students, Faculty, and Staff,

The university has contracted with Matrix Medical to conduct COVID-19 testing on Mies Campus and at Conviser Law Center next week, beginning on August 17. Except for those who have already submitted proof of COVID-19 test results, students, faculty, and staff at both campuses are expected to register to make an appointment by clicking here

For those who are unable to obtain a test next week, Matrix Medical will return to Mies Campus in September to provide additional testing opportunities. Further details about those dates will be made available shortly. Again, if you have already submitted proof of recent test results you can disregard this message. Students, faculty, and staff are also free to secure a COVID-19 test at any facility of their choosing and to submit proof of their test results through Med+Proctor in the case of students or to Viktoria Rill in Human Resources (vrill@iit.edu / 312.567.3353) in the case of faculty and staff. 

Students who are living on campus are expected to submit documentation that they have been tested for COVID-19 by Monday, August 24. Essential staff currently working on campus are also expected to  submit their documentation by August 24. Students who are registered for in-class instruction and/or plan to visit campus are expected to submit their documentation by September 4. Non-essential staff who will be returning to campus starting on September 8 are expected to submit their documentation by September 4. Staff starting after the week of September 8 are expected to submit their documentation no fewer than five days prior to their start date. Importantly for students, Matrix Medical will be uploading their documentation to Med+Proctor, and students will not need to do this after taking their test. Matrix Medical will also submit faculty and staff test results directly to HR.

Thank you for your cooperation. Please email dos@iit.edu with any questions.

Sincerely,

Katherine Stetz
Vice Provost, Student Affairs and Dean of Students
Illinois Institute of Technology

Dear Students, Faculty, and Staff,
 
In response to the ongoing COVID-19 pandemic, we will continue to inform the university community about any known confirmed cases in a weekly report throughout the fall semester. 

Weekly Confirmed Case Report: August 14, 2020

A staff member working on Mies Campus has tested positive for COVID-19.

  • The staff member was last on campus on August 6 and is self-isolating as required by university policy. They will remain in self-isolation for the time period recommended by public health authorities. Any university community members who had been in close contact with this person have been notified and have been quarantining in accordance with university policy. 

The university conducted the same extensive cleaning of all affected areas to further limit the risks. 

As a reminder, per public health guidance, prolonged close contact is defined as being within six feet of an infected person for 15 minutes or more. As always, everyone should monitor their health and stay at home if they develop symptoms. Anyone who develops severe symptoms should seek medical care immediately.

We continue to follow the Chicago Department of Public Health and Centers for Disease Control and Prevention guidelines as we work to implement proper protocols and preventative measures.

University Contact Policy
As a general reminder, if you have been in contact with someone who has tested positive for COVID-19, self-quarantining is important in order to protect the people in your lives who might be more vulnerable to the virus. University policy requires that individuals in contact with someone with COVID-19 stay home and monitor their health for 14 days from the date of contact. 

Health Best Practices
I encourage you to watch this video featuring Illinois Tech students, faculty, and staff describing the essential public health protocols that you should follow to contribute to the effort to minimize the effects of COVID-19 on the campus environment for yourself and others. 

The simplest and most effective measures that you can take include:

  • Wearing your face covering, which should cover both your nose and mouth
  • Washing your hands frequently for a minimum of 20 seconds using soap and water
  • Staying six feet away from others, which includes walking on the right side of the hallway (social distancing)
  • Monitoring your health, which includes staying at home and seeking medical attention if you feel ill
  • Staying apprised of important information pertaining to COVID-19

 
Public Health Guidance
Symptoms of COVID-19 include fever (temperature greater than 100.4 degrees Fahrenheit), chills, cough, shortness of breath, fatigue, muscle/body aches, headache, new loss of taste or smell, sore throat, congestion or runny nose, nausea or vomiting, and diarrhea. If you or your child develop symptoms of COVID-19, please contact your medical provider to discuss whether you need to be evaluated in person or tested.

For severe symptoms, such as difficulty breathing or shortness of breath, persistent pain or pressure in the chest, new confusion or difficulty waking up, or bluish lips or face, please seek the closest emergency department or call 9-1-1 immediately.

Any individuals who are sick with or exhibiting symptoms of COVID-19 must stay home and away from others for at least 14 days from the time their symptoms first appeared and at least one day (24 hours) from their last fever (without using fever-reducing medications) and improved symptoms, whichever is longer.

For any additional COVID-19 questions or support, please visit www.chicago.gov/coronavirus for the most reliable information. If you do not find the information you need on the website, email coronavirus@chicago.gov

The health and wellness of our staff and students are the highest priority of Illinois Tech.  As always, I encourage you to visit our coronavirus (COVID-19) website: www.iit.edu/COVID-19. This website contains up-to-date information and communications regarding university plans and policies, as well as important information from government authorities regarding COVID-19. You are also welcome to call 312.567.5810 between 8:30 a.m.–5 p.m. CST for university-related information regarding COVID-19.

Sincerely,

Hilary Hudson Hosek, AVP, Head of Human Resources
Illinois Institute of Technology

Dear Students, Faculty, and Staff,

We are very grateful that so many people have quickly signed up for tests through Matrix Medical. Unfortunately, Matrix Medical has met its capacity for next week, so I am writing today to share several other testing options.

Alternate Testing Options

• Any faculty or staff member with Blue Cross Blue Shield coverage can be reimbursed for the full cost of a COVID-19 viral test at any in-network provider. For the purposes of the required pre-opening COVID-19 testing, and for those purposes only, the university will allow individuals to use regular work hours to get tested. 

• Any student, faculty, or staff member can also obtain a COVID-19 test at any state testing site at no cost. Travel costs up to $20 will be reimbursed, and details on requesting reimbursement will be provided next week. 

• Another alternative is to schedule a test at a Chicago Department of Public Health testing site. Again, travel costs up to $20 will be reimbursed.

Reporting of Test Results
Once you have your COVID-19 viral test results, students should report results to medproctor.com, while faculty and staff should report their results to Viktoria Rill in the Office of Human Resources at vrill@iit.edu

As a reminder, students who are living on campus are expected to submit documentation that they have been tested for COVID-19 by Monday, August 24. Essential staff and faculty currently working on campus are also expected to submit their documentation by August 24. Students who are registered for in-class instruction and/or plan to visit campus are expected to submit their documentation by September 4. Faculty and staff who will be returning to campus starting on September 8 are expected to submit their documentation by September 4. Faculty and staff starting after the week of September 8 are expected to submit their documentation no fewer than five days prior to their start date. 

Thank you for helping us. We are in this together.

Sincerely,

Katherine Stetz
Vice Provost, Student Affairs and Dean of Students
Illinois Institute of Technology

Dear Students, 

As you know, Illinois Tech will reimburse out-of-pocket travel costs up to $20 related to obtaining a COVID-19 test. A receipt is required for reimbursement, so please save that documentation. We will not reimburse for mileage or gas for a personal vehicle. One reimbursement per student will be granted during the fall semester. 

Students can apply for travel reimbursement by clicking here. If you have questions, you can email covidcosts@iit.edu.

Sincerely,

Katherine Stetz
Vice Provost, Student Affairs and Dean of Students
Illinois Institute of Technology

Dear Faculty and Staff, 

As you know, Illinois Tech will reimburse out-of-pocket travel costs up to $20 related to obtaining a COVID-19 test. A receipt is required for reimbursement, so please save that documentation. We will not reimburse for mileage or gas for a personal vehicle. One reimbursement per faculty/staff member will be granted during the fall semester. 

Faculty and staff can apply for travel reimbursement by clicking here. If you have questions, you can email covidcosts@iit.edu with any inquiries.

Sincerely,

Hilary Hudson Hosek, AVP, Head of Human Resources
Illinois Institute of Technology
 

Dear Students, Faculty, and Staff,

In response to the ongoing COVID-19 pandemic, we will continue to inform the university community about any known confirmed cases in a weekly report throughout the fall semester. 

Weekly Confirmed Case Report: August 21, 2020

• Four students

• Two faculty/staff members

• Two property tenants

In connection with the testing protocols that the university announced, 551 students, faculty, staff, and community members have reported their results since Saturday, August 15; this included the four students and two faculty/staff members noted above. This number also includes the two employees of tenants who reported that they had tested positive (the university will also include reports of positive cases from tenants, contractors, and the like in these notifications). Based on the test results submitted to date, the percent of known cases is 1.45 percent.

All of the above individuals are self-isolating as required by university policy or public health guidance. They will remain in self-isolation for the time period recommended by public health authorities. Any university community members who had been in close contact with these persons have been notified and have been quarantining in accordance with university policy. 

The university conducted the same extensive cleaning of all affected areas to further limit the risks. 

As a reminder, per public health guidance, prolonged close contact is defined as being within six feet of an infected person for 15 minutes or more. As always, everyone should monitor their health and stay at home if they develop symptoms. Anyone who develops severe symptoms should seek medical care immediately.

We continue to follow the Chicago Department of Public Health and Centers for Disease Control and Prevention guidelines as we work to implement proper protocols and preventative measures.

University Contact Policy
As a general reminder, if you have been in contact with someone who has tested positive for COVID-19, self-quarantining is important in order to protect the people in your lives who might be more vulnerable to the virus. University policy requires that individuals in contact with someone with COVID-19 stay home and monitor their health for 14 days from the date of contact. 

Health Best Practices
I encourage you to watch this video featuring Illinois Tech students, faculty, and staff describing the essential public health protocols that you should follow to contribute to the effort to minimize the effects of COVID-19 on the campus environment for yourself and others. 

The simplest and most effective measures that you can take include:
• Wearing your face covering, which should cover both your nose and mouth
• Washing your hands frequently for a minimum of 20 seconds using soap and water
• Staying six feet away from others, which includes walking on the right side of the hallway (social distancing)
• Monitoring your health, which includes staying at home and seeking medical attention if you feel ill
• Staying apprised of important information pertaining to COVID-19

Public Health Guidance
Symptoms of COVID-19 include fever (temperature greater than 100.4 degrees Fahrenheit), chills, cough, shortness of breath, fatigue, muscle/body aches, headache, new loss of taste or smell, sore throat, congestion or runny nose, nausea or vomiting, and diarrhea. If you or your child develop symptoms of COVID-19, please contact your medical provider to discuss whether you need to be evaluated in person or tested.

For severe symptoms, such as difficulty breathing or shortness of breath, persistent pain or pressure in the chest, new confusion or difficulty waking up, or bluish lips or face, please seek the closest emergency department or call 9-1-1 immediately.

Any individuals who are sick with or exhibiting symptoms of COVID-19 must stay home and away from others for at least 14 days from the time their symptoms first appeared and at least one day (24 hours) from their last fever (without using fever-reducing medications) and improved symptoms, whichever is longer.

For any additional COVID-19 questions or support, please visit www.chicago.gov/coronavirus for the most reliable information. If you do not find the information you need on the website, email coronavirus@chicago.gov

The health and wellness of our staff and students are the highest priority of Illinois Tech.  As always, I encourage you to visit our coronavirus (COVID-19) website: www.iit.edu/COVID-19. This website contains up-to-date information and communications regarding university plans and policies, as well as important information from government authorities regarding COVID-19. You are also welcome to call 312.567.5810 between 8:30 a.m.–5 p.m. CST for university-related information regarding COVID-19.

Sincerely,

Hilary Hudson Hosek, AVP, Head of Human Resources
Illinois Institute of Technology

Dear Students,
 
We are writing today to stress how essential it is to follow all university COVID-19 protocols. We are all in this together, and we must all do our part to reduce the risk of spreading COVID-19 and to contribute to the well-being of our campus community. 

We appreciate that the current situation is unprecedented in our lifetimes, and we understand that all of us are learning and striving to adapt to it. In doing so, we understand that we may make a mistake or forget to do something, but we must consciously and continuously monitor our actions, learn from our mistakes and failures, and do what is necessary. 

Each of the protocols below is required. This is not an exhaustive list, but it includes the most common and essential protocols. We stress that repeated, reckless, knowing, and/or egregious failures to follow these protocols (or any COVID-19 protocol) can result in disciplinary action, which could include suspension or expulsion. 

Social Distancing
To the fullest extent practicable, stay at least six feet (about two arms’ length) away from other people who are not from your household in both indoor and outdoor spaces. Some areas to pay special attention to are dining halls, lounges, and informal sports and game activities or other social gatherings. Note that the household exemption for roommates applies only in the rooms where students reside and only when the roommates are the only ones present. 

Wear Face Coverings in Common Spaces
Face coverings must be worn in all common spaces (classrooms, buildings, hallways, lounges, restrooms, dining areas, student activities areas, and the like) when you are around others. This includes outdoors when it is not possible to socially distance and in congregant settings. If you are eating, make sure that you have sufficient space between yourself and others. 

Avoid Parties or Social Gatherings Outside of Health Protocols
Student gatherings in individual rooms are strictly limited; there should be no more people than there are the number of beds in each room. We expect that in any public place, on campus or off campus, students observe face covering and social distancing requirements. Parties or large gatherings are not allowed anywhere on campus, in the residence halls, fraternity and sorority houses, or elsewhere, and such parties held off campus should be avoided. 

To be clear, sororities and fraternities are expected to follow the same guidelines as other residential facilities. These include mask wearing in common areas; frequent hand washing; and social distancing in rooms, common areas, hallways, elevators, and other public spaces. 

Expectations for Responding to Contact Tracing
It is crucial that anyone who has a positive test or who may have come in contact with a COVID-19-positive individual cooperate with university protocol and respond immediately to contact tracers. Please take this very seriously and respond to contact tracers immediately if they reach out to you.

Disciplinary Consequences
Though we sincerely hope this will not be necessary, it’s very important that you know the university is prepared to utilize the disciplinary process to hold individual students and student organizations accountable for any violations of its COVID-19 protocols; and any sanction authorized by the Student Handbook, including suspension or expulsion, may be imposed on violators. See the Student Handbook. Other community members, including faculty, staff, and contract workers, are accountable per the Human Resources Manual and/or to contractual agreements.

COVID-19 Concern Ombudsman
Illinois Tech has established a COVID-19 Concern Ombudsman to help ensure adherence to university policies and guidance. If you have any concerns regarding the university’s COVID-19 response or would like to report any noncompliance, please contact COVIDConcerns@iit.edu.

Self-Isolation and Quarantine Procedures 
Self-isolation is required when a person tests positive for COVID-19. Self-quarantine is required when a person is identified by a contact tracer to have come into “close contact” with a person who has tested positive. As stated earlier, close contact is defined as contact that is within six feet of another person for more than 15 minutes. 

It is imperative that anyone in self-isolation/self-quarantine adhere to the guidance for the benefit of the entire campus community. Students in self-isolation/self-quarantine will be given the Centers for Disease Control and Prevention guidelines to assist them with staying safe and keeping the community safe. A health care provider will also monitor each student in self-isolation daily, and students must comply with all phone health screenings and temperature checks. A student who is in quarantine must contact the Student Health and Wellness Center if experiencing symptoms of COVID-19.

We know Illinois Tech students and all community members have nothing but the best intentions. However, it’s crucial that we all take responsibility for our actions. The only way we can limit the spread of COVID-19 is to strictly adhere to health protocols. 

During these challenging times, we must rely on one another to do the right thing and remain vigilant in our everyday practices to help reduce the risk to those around us. 

Thank you for your cooperation and collaboration as we navigate this new territory together.
 
Sincerely,

Alan W. Cramb, President
Illinois Institute of Technology
 
Peter Kilpatrick, Provost
Illinois Institute of Technology

Dear Student,

Due to the fact that we have multiple modes of instruction happening at the same time (online, hybrid, and in person) and our students are currently located all over the world, I am receiving quite a few questions about student fees for the fall 2020 semester. Therefore, I am writing to offer some additional information to help provide you with clarity.

The mandatory fees that you are charged depend on what type of student you are (graduate, undergraduate, new, returning, or graduating), the mode of instruction in which you are enrolled, and the location from which you are studying (domestic or abroad).

To this end, we have created the below dashboard, which provides you with your individual information (click on the link to view):
https://datastudio.google.com/reporting/08c227fd-fb52-4bdf-a478-e37143e23995

When you reach the dashboard, simply provide your information in the check-box menus and your fees will be displayed. If the fees on this table do not currently match your current student bill, know that we are in the process of adjusting all student bills so that any discrepancies are rectified by September 8, 2020.

Some important notes from the table are as follows:

Graduation Fee
If you are planning to graduate at the end of the fall 2020 semester and your mode of instruction is online only, the graduation fee has been waived.

University Health Insurance
If you are an international student currently residing in the United States, you must enroll in the Illinois Tech Health Insurance policy. If you are an international student studying online from abroad, the health insurance requirement is waived. Please visit https://web.iit.edu/shwc/insurance to learn more about the Illinois Tech student health insurance and the insurance waiver process.

Additional information on mandatory student fees can be found at https://web.iit.edu/student-accounting/tuition-fees/mandatory-and-other-fees.

Please do not hesitate to contact our Office of Student Accounting at sa@iit.edu if you have further questions about your fall 2020 student bill.

Sincerely,

Mike Gosz
Vice President for Enrollment and Senior Vice Provost

Dear Students, Faculty, and Staff,
 
In response to the ongoing COVID-19 pandemic, we will continue to inform the university community about any known confirmed cases in a weekly report throughout the fall semester. 

Weekly Confirmed Case Report: August 28, 2020

• Eight students

• Two property tenants/contractors

Since August 1, 1,690 students, faculty, staff, and community members have reported their results; this includes the individuals noted above. This number also includes the two employees of property tenants/contractors who reported that they had tested positive (the university will also include reports of positive cases from tenants, contractors, and the like in these notifications). Based on the test results submitted to date, the percent of known cases is 1.12 percent.

All of the above individuals are self-isolating as required by university policy or public health guidance. They will remain in self-isolation for the time period recommended by public health authorities. Any university community members who had been in close contact with these persons have been notified and have been quarantining in accordance with university policy. 

The university conducted the same extensive cleaning of all affected areas to further limit the risks. 

As a reminder, per public health guidance, prolonged close contact is defined as being within six feet of an infected person for 15 minutes or more. As always, everyone should monitor their health and stay at home if they develop symptoms. Anyone who develops severe symptoms should seek medical care immediately.

We continue to follow the Chicago Department of Public Health and Centers for Disease Control and Prevention guidelines as we work to implement proper protocols and preventative measures.

University Contact Policy
As a general reminder, if you have been in contact with someone who has tested positive for COVID-19, self-quarantining is important in order to protect the people in your lives who might be more vulnerable to the virus. University policy requires that individuals in contact with someone with COVID-19 stay home and monitor their health for 14 days from the date of contact. 

Health Best Practices
I encourage you to watch this video featuring Illinois Tech students, faculty, and staff describing the essential public health protocols that you should follow to contribute to the effort to minimize the effects of COVID-19 on the campus environment for yourself and others. 

The simplest and most effective measures that you can take include:

• Wearing your face covering, which should cover both your nose and mouth

• Washing your hands frequently for a minimum of 20 seconds using soap and water

• Staying six feet away from others, which includes walking on the right side of the hallway (social distancing)

• Monitoring your health, which includes staying at home and seeking medical attention if you feel ill

• Staying apprised of important information pertaining to COVID-19

 Public Health Guidance
Symptoms of COVID-19 include fever (temperature greater than 100.4 degrees Fahrenheit), chills, cough, shortness of breath, fatigue, muscle/body aches, headache, new loss of taste or smell, sore throat, congestion or runny nose, nausea or vomiting, and diarrhea. If you or your child develop symptoms of COVID-19, please contact your medical provider to discuss whether you need to be evaluated in person or tested.

For severe symptoms, such as difficulty breathing or shortness of breath, persistent pain or pressure in the chest, new confusion or difficulty waking up, or bluish lips or face, please seek the closest emergency department or call 9-1-1 immediately.

Any individuals who are sick with or exhibiting symptoms of COVID-19 must stay home and away from others for at least 14 days from the time their symptoms first appeared and at least one day (24 hours) from their last fever (without using fever-reducing medications) and improved symptoms, whichever is longer.

For any additional COVID-19 questions or support, please visit www.chicago.gov/coronavirus for the most reliable information. If you do not find the information you need on the website, email coronavirus@chicago.gov

The health and wellness of our staff and students are the highest priority of Illinois Tech. As always, I encourage you to visit our coronavirus (COVID-19) website: www.iit.edu/COVID-19. This website contains up-to-date information and communications regarding university plans and policies, as well as important information from government authorities regarding COVID-19. You are also welcome to call 312.567.5810 between 8:30 a.m.–5 p.m. CST for university-related information regarding COVID-19.

Sincerely,

Hilary Hudson Hosek, AVP, Head of Human Resources
Illinois Institute of Technology

Hello, Faculty and Staff,

Below is some important information to guide you and your fellow faculty and staff members as the university moves to in-person and hybrid classes on Tuesday, September 8.

Transition to Hybrid and In-Person
Faculty with in-person or hybrid classes should be ready to transition from the online startup to fully in-person or hybrid on Tuesday, September 8, 2020. This is the university’s current plan, and additional time in all-online mode will only occur by announcement from the provost’s office if COVID-19 cases rise or state or city public health officials so direct. 

Additional Training
The Center for Learning Innovation (CLI) is offering additional in-room new technology training this week, available for signup on the Classes/Workshops page:

• Thursday, September 3 at 11:30 a.m., SB113

Information about rooms is available here. CLI resources also include links to videos of prior training sessions.

Classroom Supplies
Faculty who need them will be supplied with their own whiteboard markers, to avoid the need to share these supplies. These are available in the COVID-19 store and need to be ordered by each department through the HawkWorks COVID-19 Channel. In order to get to HawkWorks, the faculty (or designated staff member) will have to be logged in to their portal. To access the page, click the HawkWorks icon in the square waffle menu in the top right. The order must then go through the “COVID-19 Related Requests” channel. If this is not showing when you get into HawkWorks, you can add the channel by going to the settings gadget in the top right and adding it. Once in the channel, you should select “COVID-19 Related Protective Product Store” then “COVID Other” to find the marker sets.

Once added to the cart and checked out, the supplies should be ready for pickup at the physical COVID-19 Store, which is housed in the southeast corner of Hermann Hall in the old Talon’s space east of Events Services. Hours are Monday, Wednesday, and Friday from 8 a.m.–noon and Tuesday and Thursday from noon–4 p.m. In order to maintain social distancing, departments are asked to tabulate and coordinate requests, to have one or two people pick up that unit’s order, and to distribute the supplies within the department.
Faculty are also asked to report any issues with classrooms, such as being out of sanitizing spray or cleaning concerns, through the HawkWorks system.

Exam Space Booking System
A bookable exam space will be available for classes that require in-person, proctored exams. Faculty are encouraged to use online assessments as much as possible, especially in online classes. CLI has developed several resources to help faculty implement online assessments. For hybrid and in-person classes, socially distant rooms are generally great exam rooms and should be utilized first; such rooms can be used to their authorized capacity. However, for hybrid classes and some online classes, extra exam space may be required. Proctoring will very likely NOT be available in this country this semester, although it may be available internationally. As such, a separate on-campus exam facility is being developed for this and may be booked using this form. We have one large, 49-capacity (the IBHE maximum allowed) room and a few other smaller rooms, as described in the form. However, this space is at a premium this semester, so the following guidelines apply:

• Extra rooms are available on a first-come, first-served basis, so please enter requests as soon as possible. Space is not guaranteed, so please wait for your confirmation before committing to this plan.
• Faculty who wish to use this facility may need to be flexible with their requested dates if demand is high.
• Faculty are expected to provide their own proctoring. If you are splitting a hybrid class, you need to work with your TAs and units to do this.
• This space may be shared with another class, just as in the HH final exam system.
• The space will be available after September 14 for the rest of the semester.

It is also imperative that faculty communicate any requirement for in-person exams to all of their students immediately, so that students who wish to participate in classes electronically can assess whether or not they can commit to the course. Faculty are encouraged to engage with students as soon and as frequently as possible to make this arrangement work. In cases where in-person exams are deemed crucial, but students cannot commit to taking in-person exams, the students may not be able to take the class. These students should be directed to immediately contact their advisers to develop an alternative schedule as soon as possible.

Thank you,

Registrar’s Office

Dear Students, 

With the first week of classes behind us, I wanted to clarify information regarding the university’s quarantine and isolation procedures. First, it is important to clarify the terminology:

Terminology
A person who is positive for COVID-19 is required to self-isolate for at least 14 days. A medical health practitioner will be assigned to each student who has tested positive to assist with managing their care. The self-isolation period of 14 days begins at the date the test was taken. 

A person who has been verified by a contact tracer to have been in close contact with a person who has tested positive for the virus is required to self-quarantine for 14 days. The quarantine period begins at the last known point of contact. In addition, those students coming from a state identified in the City of Chicago’s Emergency Travel Order and those traveling internationally are also required to self-quarantine as per university policy

Contact tracers will work with those who test positive to identify their close contacts. Close contact is defined as contact within six feet of other people for more than 15 minutes. Contact tracing begins when a person receives a positive COVID-19 test result. This means that a university official will work with the person who tested positive to identify people they may have come into close contact with. 

Contact Tracing
Illinois Tech has set up a dedicated Contact Tracing Hotline for students to call to report a positive test result or possible close contact. The hotline number is 872.216.7440, and the email is contacttracing@iit.edu. Students, faculty, or staff members who receive a positive test or believe they may be a close contact and have not heard from a university official should call the hotline. A contact tracer is on call 24 hours each day.

Self-Quarantine and Self-Isolation
Not all accommodations are appropriate for self-quarantine/self-isolation. An appropriate accommodation must have a private bathroom and kitchen space (i.e., refrigerator and microwave/stove). The university has secured space in two hotels near campus to assist students who live on campus with accommodations for self-quarantine if necessary. A student who currently lives on campus and needs accommodations for self-isolation will be able to stay on campus or may return home if appropriate. Self-isolation spaces are reserved in the residence halls.

When a student enters self-quarantine, they will be given information about their hotel assignment. When a student enters self-isolation, they are assigned a space in one of the reserved residence hall spaces. A team member in the Office of Residence Life will work directly with the student who needs to self-isolate to ensure that their self-isolation space is appropriate for the individual; this may, in the right circumstances, include facilitating the student’s ability to go home. The student will also receive information about how to arrange meal delivery and self-quarantine or self-isolation guidelines and expectations, which includes a phone number for a professional staff member who serves in a 24-hour on call rotation.

Testing Reminder
As a reminder, in-class instruction is expected to resume on Tuesday, September 8, 2020. All students, faculty, and staff who will be on campus are to show proof of a COVID-19 test by Friday, September 4. Students, staff, or faculty who expect to be on campus after September 8 are to report test results before coming to campus. There will be limited opportunities for testing on campus during the week of September 8. However, there are many state testing sites and Chicago Department of Public Health testing sites for you to visit, including Loop Medical Center. Travel costs up to $20 will be reimbursed. 

Labor Day Weekend Gatherings
In anticipation of the upcoming long weekend, students, faculty, and staff are reminded to avoid large social social gatherings, per public health guidance. 

Guest Policy
After Tuesday, September 8, only registered Illinois Tech students who have proof of a negative test will be allowed on campus and, therefore, in the residence halls and fraternity and sorority houses. 

If you have any questions or concerns regarding COVID-19 you can contact COVIDconcerns@iit.edu.

Sincerely,

Katherine Stetz
Vice Provost, Student Affairs and Dean of Students
Illinois Institute of Technology

Dear Students, Faculty, and Staff,
 
In response to the ongoing COVID-19 pandemic, we will continue to inform the university community about any known confirmed cases in a weekly report throughout the fall semester. 

Weekly Confirmed Case Report: September 4, 2020
• 3 faculty/staff

Since August 1, 2,154 students, faculty, staff, and community members have reported their results; this includes the individuals noted above. Based on the test results submitted to date, the percent of known cases is 0.97 percent.

All of the above individuals are self-isolating as required by university policy or public health guidance. They will remain in self-isolation for the time period recommended by public health authorities. Any university community members who had been in close contact with these persons have been notified and have been quarantining in accordance with university policy. 

The university conducted the same extensive cleaning of all affected areas to further limit the risks. 

As a reminder, per public health guidance, prolonged close contact is defined as being within six feet of an infected person for 15 minutes or more. As always, everyone should monitor their health and stay at home if they develop symptoms. Anyone who develops severe symptoms should seek medical care immediately.

We continue to follow the Chicago Department of Public Health and Centers for Disease Control and Prevention guidelines as we work to implement proper protocols and preventative measures.

University Contact Policy
As a general reminder, if you have been in contact with someone who has tested positive for COVID-19, self-quarantining is important in order to protect the people in your lives who might be more vulnerable to the virus. University policy requires that individuals in contact with someone with COVID-19 stay home and monitor their health for 14 days from the date of contact. 

Health Best Practices
I encourage you to watch this video featuring Illinois Tech students, faculty, and staff describing the essential public health protocols that you should follow to contribute to the effort to minimize the effects of COVID-19 on the campus environment for yourself and others. 

The simplest and most effective measures that you can take include:

• Wearing your face covering, which should cover both your nose and mouth
• Washing your hands frequently for a minimum of 20 seconds using soap and water
• Staying six feet away from others, which includes walking on the right side of the hallway (social distancing)
• Monitoring your health, which includes staying at home and seeking medical attention if you feel ill
• Staying apprised of important information pertaining to COVID-19
 
Public Health Guidance
Symptoms of COVID-19 include fever (temperature greater than 100.4 degrees Fahrenheit), chills, cough, shortness of breath, fatigue, muscle/body aches, headache, new loss of taste or smell, sore throat, congestion or runny nose, nausea or vomiting, and diarrhea. If you or your child develop symptoms of COVID-19, please contact your medical provider to discuss whether you need to be evaluated in person or tested.

For severe symptoms, such as difficulty breathing or shortness of breath, persistent pain or pressure in the chest, new confusion or difficulty waking up, or bluish lips or face, please seek the closest emergency department or call 9-1-1 immediately.

Any individuals who are sick with or exhibiting symptoms of COVID-19 must stay home and away from others for at least 14 days from the time their symptoms first appeared and at least one day (24 hours) from their last fever (without using fever-reducing medications) and improved symptoms, whichever is longer.

For any additional COVID-19 questions or support, please visit www.chicago.gov/coronavirus for the most reliable information. If you do not find the information you need on the website, email coronavirus@chicago.gov

The health and wellness of our staff and students are the highest priority of Illinois Tech. As always, I encourage you to visit our coronavirus (COVID-19) website: www.iit.edu/COVID-19. This website contains up-to-date information and communications regarding university plans and policies, as well as important information from government authorities regarding COVID-19. You are also welcome to call 312.567.5810 between 8:30 a.m.–5 p.m. CST for university-related information regarding COVID-19.

Sincerely,

Hilary Hudson Hosek, AVP, Head of Human Resources
Illinois Institute of Technology

Dear Students, Faculty, and Staff,

I would like to take a moment to remind students, faculty, and staff that select courses that have been designated as “in-person” will begin on Tuesday, September 8, following the Labor Day holiday. 

Please note that, at present, fewer than 10 percent of Illinois Tech courses are scheduled to meet fully in person, with the majority of class instruction continuing to be delivered online or through a hybrid model. For any questions about your particular courses, please contact your instructor.

As a reminder, students, staff, and faculty who expect to be on campus on or after September 8 are to report COVID-19 test results before coming to campus.

In anticipation of the upcoming long weekend, students, faculty, and staff are reminded to avoid large social gatherings, per public health guidance. 

Thank you for your cooperation.

Sincerely,

Peter Kilpatrick
Provost, Illinois Institute of Technology

Dear Students,

The Student Health and Wellness Center (SHWC) is now open for in-person visits! 

The SHWC has a check-in and screening area located in the northwest corner of the IIT Tower lobby (next to the auditorium). This area will be the first point of contact for all appointments and open Monday through Friday from 8:30 a.m. until 5 p.m. All students who have an in-person appointment or those who would otherwise walk in should report to this area. 

During the check-in process, students will be assessed and either sent to the SHWC on the third floor or to the COVID Care Clinic, which is located in a trailer adjacent to the Minerals and Metals Building. The new COVID Care Clinic is equipped to provide care for students who are exhibiting symptoms related to COVID-19. 

Appointments are preferred. If a student walks in and through the pre-screening process and a discussion with a SHWC representative their issue is not deemed urgent, they will be asked to call to make an appointment. All counseling and psychiatry appointments will remain remote for the duration of the fall semester. 

We look forward to serving you this semester. Please call 312.567.7550 with any questions or to make an appointment.

Sincerely,

Katherine Stetz
Vice Provost, Student Affairs and Dean of Students
Illinois Institute of Technology

Dear Students, Faculty, and Staff,
 
I am writing today to share that the university has made the difficult decision to forgo spring break and shift the start of the spring 2021 semester instead. While I understand this may be disappointing for some, the university’s leaders and I believe this change will help reduce the spread of COVID-19 by limiting the number of community members who travel to high-incidence locations and then return to campus.
 
One Week Shift to Spring Semester Start
Instead of scheduling the normal spring break, the university will delay the beginning of the semester by one week, which means that the first day of classes will now be Tuesday, January 19, the day following the observance of Martin Luther King Jr. Day. The university will also add two study days, on Thursday and Friday, March 18 and 19, of what would have been spring break. These extra days off will offer students more flexibility to study and take a break from classes during the semester. We are hopeful you will choose to stay here in the Chicago area. If you travel to “hot spot” states, you will need to quarantine for 14 days upon return as dictated by the Chicago Department of Public Health.
 
Add/Drop Period
The university will extend the normal add/drop period, which will allow students more flexibility in light of this new timeframe. Details will be provided in future communications and will be included in the updated spring academic calendar.
 
Additional Labs and Studios
This schedule change will also allow the university to create a course schedule that offers more in-person, socially distant labs and studios in the spring, helping many students stay on track with courses needed for graduation.

Thank you for your understanding and cooperation, and we look forward to working together to ensure a productive spring semester at Illinois Tech.
 
Sincerely,
 
Peter Kilpatrick
Provost, Illinois Institute of Technology

Dear Students, Faculty, and Staff,
 
In response to the ongoing COVID-19 pandemic, we will continue to inform the university community about known confirmed cases in a weekly report throughout the fall semester. 

Beginning this week, the university has begun a new phase of testing for our community. Approximately every two weeks, a random sample of nearly 200 members of the Illinois Tech community will be selected to be tested. The purpose of this random testing initiative is to monitor the rate of COVID-19 cases among our campus community. The data collected through this initiative will assist the university in making decisions about the future operations of the university. To be clear, the confirmed cases below include results of the random testing as well as test results unrelated to the random testing proactively reported to the university by community members in the last seven days.

Weekly Confirmed Case Report: September 25, 2020

• 4 students

• 1 faculty/staff

The number of individuals included in this week’s random testing, which occurred on Monday, September 21, totaled 143, and the percent positive of this random testing is 0.70. Separate from those who participated in the random testing, since Saturday, September 18, an additional 65 students, faculty, staff, and community members have reported test results. The total confirmed cases reported above include both results from the random testing as well as those additional results reported to the university. 

All of the above individuals are self-isolating as required by university policy or public health guidance. They will remain in self-isolation for the time period recommended by public health authorities. Any university community members who had been in close contact with these persons have been notified and have been quarantining in accordance with university policy. 

The university conducted the same extensive cleaning of all affected areas to further limit the risks. 

As a reminder, per current public health guidance, prolonged close contact is defined as being within six feet of an infected person for 15 minutes or more. As always, everyone should monitor their health and stay at home if they develop symptoms. Anyone who develops severe symptoms should seek medical care immediately.

We continue to follow the Chicago Department of Public Health and Centers for Disease Control and Prevention guidelines as we work to implement proper protocols and preventative measures.

University Contact Policy
As a general reminder, if you have been in contact with someone who has tested positive for COVID-19, self-quarantining is important in order to protect the people in your lives who might be more vulnerable to the virus. University policy requires that individuals in contact with someone with COVID-19 stay home, get tested, and monitor their health for 14 days from the date of contact. 

Health Best Practices
I encourage you to watch this video featuring Illinois Tech students, faculty, and staff describing the essential public health protocols that you should follow to contribute to the effort to minimize the effects of COVID-19 on the campus environment for yourself and others. 

The simplest and most effective measures that you can take include:

• Wearing your face covering, which should cover both your nose and mouth

• Washing your hands frequently for a minimum of 20 seconds using soap and water

• Staying six feet away from others, which includes walking on the right side of the hallway (social distancing)

• Monitoring your health, which includes staying at home and seeking medical attention if you feel ill

• Staying apprised of important information pertaining to COVID-19

Public Health Guidance
Symptoms of COVID-19 include fever (temperature greater than 100.4 degrees Fahrenheit), chills, cough, shortness of breath, fatigue, muscle/body aches, headache, new loss of taste or smell, sore throat, congestion or runny nose, nausea or vomiting, and diarrhea. If you or your child develop symptoms of COVID-19, please contact your medical provider to discuss whether you need to be evaluated in person or tested.

For severe symptoms, such as difficulty breathing or shortness of breath, persistent pain or pressure in the chest, new confusion or difficulty waking up, or bluish lips or face, please seek the closest emergency department or call 9-1-1 immediately.

As a general reminder, university policy requires any individual who is sick or exhibiting symptoms of COVID-19 symptoms not to report to work or go to class and to either (i) get tested and self-quarantine until they have received their test results, or (ii) remain in self-quarantine for 10 days from the date of symptom onset. (Anyone who tests positive must self-isolate for at least 10 days since their symptoms first appeared [or for asymptomatic individuals, from their test date] and at least 24 hours from last fever [without using fever-reducing medications] and improved symptoms, whichever is longer.) 

For any additional COVID-19 questions or support, please visit www.chicago.gov/coronavirus for the most reliable information. If you do not find the information you need on the website, email coronavirus@chicago.gov

The health and wellness of our staff and students are the highest priority of Illinois Tech. As always, I encourage you to visit our coronavirus (COVID-19) website: www.iit.edu/COVID-19. This website contains up-to-date information and communications regarding university plans and policies, as well as important information from government authorities regarding COVID-19. You are also welcome to call 312.567.5810 between 8:30 a.m.–5 p.m. CST for university-related information regarding COVID-19.

Sincerely,

Hilary Hudson Hosek, AVP, Head of Human Resources
Illinois Institute of Technology