- Provide project scope evaluation, conceptual planning, risk management, project approach, and feasibility for the project
- Define and continually evaluate time planning and scheduling as it integrates with the scope and planning of the project
- Outline project delivery methods, advertise the project, competitively bid the construction and furniture, fixtures, and equipment (FF&E) package, and prepare contracts according to university policies and procedures, including incorporating all required grant funding language and insurance requirements
- Liaison among the client, designers, key university stakeholders, maintenance staff, and construction team
- Manage the project’s scope, which requires understanding the client’s needs and ensuring that these needs are met by the design team and construction team, in accordance with the established budget
- Quality management of the schedule based on the client’s needs and the various approvals required to achieve targeted performance and conformance dates set by the client and/or grant funding agency
- Monitor account activity on a regular basis to ensure the accuracy of expense incurred, that expenditures conform to the project budget and costs are consistent with the project schedule and incurred within the project start and expiration dates, and work with Grant and Contract Accounting (GCA) and other university offices, as appropriate
- Visits construction site daily to observe work progress, coordinate required utility shutdowns with maintenance, monitors contractors’ compliance with the contractor safety policy, and ensures work is conforming to an established schedule
- Review pay applications, review and process all change orders, approve and process project-related invoices in accordance with agreed-upon contracts/agreements. Encumber the fully executed agreements and subsequent amendments via a Requisition/Purchase Order processed through the Banner system, ensuring that expenditures are processed in a timely manner; verifying that purchases are allowable, allocable, and reasonable
- Ensure that all cost-sharing is properly processed and recorded. Comply with terms and conditions of the project, including compliance with federal and agency regulations and requirements (i.e., prior approval stipulations, budget limitations, and overall sponsor deadlines). Preparation and submission of required quarterly grant progress reports; Davis Bacon Act payroll reporting documentation collection; and required ARRA reporting
- Assist in the completion and delivery of project closeout documents in accordance with sponsor guidelines and GCA requirements; review and submit required grant funding closeout documentation; schedule maintenance staff training and turn over to the facilities department
- Listen, learn, observe, and lead