Human Resources

C.2 Tuition Remission

Policy No. C. 2.00

Date of Issue 7/2/2014

As provided herein, it is the policy of the university to provide tuition benefits for full-time members of the faculty and staff and part-time staff. The student must complete an application for admission and be admitted to the university before a tuition waiver is granted. Tuition benefits are available at the beginning of the next semester/quarter after hire.

2.01

Eligibility
Full-time employees who work at least 38.75 hours per week and part-time employees who regularly work at least 23.25 hours per week are eligible to participate. Part-time employees will receive a pro-rated share of the tuition remission benefit according to the following schedule:

Hours worked                                     Benefit

23.25 - 31.0 hours/week                     50% of the full-time benefit. 

More than 31.0 but less than
38.75 hours/week                               75% of the full time benefit. 

Full tuition remission is granted to a maximum of nine credit hours in Fall and Spring semesters, and six credit hours in Summer semester for both undergraduate and graduate study. On the quarter system, tuition remission is granted to a maximum of seven credit hours each quarter. 

Retirees are eligible for a full tuition waiver. See Employment Status Definitions section of this Handbook for the definition of retiree.

2.02

Dependents
For purposes of this benefit, a “dependent” is defined as a spouse, child under the age of 23 or eligible domestic or civil union partner of a full-time or benefits-eligible part-time employee. The student may enroll in either a full-time or part-time program.

Dependents of full-time employees are eligible for a full tuition waiver for undergraduate study and a 50% waiver for graduate study. Dependents of benefits-eligible part-time employees will receive a pro-rated share of the tuition remission benefit according the schedule described in the Eligibility section above.

2.03

Guidelines
It is expected that an employee will register for evening classes as a part-time student, but he/she may take day classes if authorized by his/her department head, dean or director, and, if applicable, the appropriate Vice President. Time taken off during regular work hours for such classes may be rescheduled to meet department needs.

The employee or his/her dependent is given the same consideration and held to the same expectations which apply to other university students regarding qualifications for admission to a degree program, prerequisites for registration in a specific course, and requirements for a degree. 

Enrollment is restricted to courses formally offered by an academic unit with a fixed number of class and credit hours for lecture or lab and variable or fixed credit hour courses for special projects or research and thesis. 

A tuition remission eligible participant may not register for a graduate course which is filled and where such registration would exclude from the course a tuition-paying student.

Tuition benefits will be repaid according to the following schedule upon termination of employment:
  • If the separation date is on or before that term's midpoint, the tuition benefit is canceled and the individual is billed by the Student Accounting Office for the full amount at the then-current, non-discounted rate applicable to the courses being taken.
  • If the separation date falls after the midpoint but before the end of the term, one-half of the tuition benefit is canceled and the balance is billed by the Student Accounting Office at the then-current, non-discounted rate applicable to the courses being taken.

If a spouse or eligible domestic or civil union partner of a faculty member is receiving tuition benefits at the time such faculty or staff member retires or dies, the benefits will be provided until the spouse or eligible domestic or civil union partner graduates from the academic program in which he/she is enrolled at the time of the retirement or death.  If a minor dependent  is receiving tuition benefits at the time such faculty or staff member retires or dies, the benefits will be provided until the minor dependent’s graduation or 23rd birthday, whichever occurs first.