C.7 Vacation

Policy No. C. 7.00

Date of Issue 7/2/2014

It is the policy of the university to provide vacations for non-academic staff members in accordance with the plans described below.

7.01

Non-exempt Employee earns 10 days of vacation each year during the first five years of employment. At the beginning of the sixth year of employment, the employee starts to earn 15 days annually. An additional day of vacation will be added to the employee's annual accrual during the 11th through 15th years of employment, to a maximum accrual of 20 days per year after 15 years of service.

7.02

Exempt Employee earns 15 days of vacation each year during the first five years of employment. An additional day of vacation will be added to the employee's annual accrual during the 6th through 10th years of employment to a maximum accrual of 20 days per year after 10 years of service.

7.03

Administrative Officers earn 24 days of vacation each year of service.

7.04

Part-Time Employees regularly scheduled at least 23.25 hours per week earn pro-rated vacation. The employee regularly working less than 23.25 hours per week earns no vacation.

7.05

Union Employees are governed by the applicable provisions of the appropriate labor agreement.

7.06

Method of Accrual Non-exempt employees earn vacation according to the following schedule:

Years of service	Vacation Days Earned Annually	Per pay period Hours	Maximum Bank (hours)
Thru the 5^th year	10	2.99	116.25
6^th thru 10^th year	15	4.48	174.38
11^th year	16	4.77	186.00
12^th year	17	5.07	197.63
13^th year	18	5.37	209.25
14^th year	19	5.67	220.88
15^th year and beyond	20	5.97	232.50

7.07

Exempt employees earn vacation according to the following schedule:

Years of service	Vacation Days earned annually	Per pay period Hours	Maximum Bank (hours)
Thru the 5^th year	15	4.48	174.38
6^th year	16	4.77	186.00
7^th year	17	5.07	197.63
8^th year	18	5.37	209.25
9^th year	19	5.67	220.88
10^th year and beyond	20	5.97	232.50

7.08

Conditions

Vacation time is accrued bi-weekly. The time is available for use after the pay period in which the time was accrued. Eligible full-time employees must work 60% of a pay period to be eligible for a vacation accrual.

Vacation provides an employee with time away from the responsibilities and duties of the job. It is intended to be a period of refreshment and renewal. Accordingly, additional pay in lieu of vacation is not permitted.

The dates selected for vacation must be approved by the supervisor so that a vacation schedule which meets the business needs of the university can be established. Vacation days may be taken only up to the number of full days accrued.

An employee may not save more than one-and-one-half times the annual vacation accrual. This maximum accrual is audited monthly when additional earned vacation is credited to employee accounts. If the maximum amount of vacation is already banked, the new month's accrual is not added, and this amount is forfeited.

Upon termination of employment, an employee will receive salary covering any accrued, but unused vacation up to the one and one half year limit.