For Supervisors and Approvers
| Recruiting Students: | Handshake is a modern platform for all on-campus and experiential learning student hiring |
| Template for Creating an On-Campus Job | This template is useful for drafting a position and collaborating with colleagues prior to posting the job in Handshake |
| *May need to download to print correctly. | Printable template of common interview questions and a spreadsheet to track logistics (major, schedule, year, FWS/non-FWS, etc.) |
Email Templates
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Templates for emailing student applicants |
| Recommended hourly pay grades based on student experience levels | |
| Step-by-step EPAF directions | |
| Use this form for: supervisor change, pay rate change, or terminations. | |
| Video: Termination PA |
Video walk-through of completing a Termination PA for student employee. (Paper PA required below.) |
| Timesheet manual | |
| Employment Acknowledgement Template | Printable example of work agreement between office and student (customizable) |
| Checklist of policies and useful information to go over during the first week of work/training | |
| (Paper Timesheet) | Use this form to revise timesheets and for late submissions; submit to PAYROLL once complete |
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Use to request that students work over the maximum for a limited period of time Students holding F-1 or J-1 visas are permitted by law to work on campus a maximum of 20 hours per week while school is in session. Therefore, permission will not be granted to allow these students to work in excess of the maximum allowed by law. |
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| Warning Notice | Printable form outlining student employee infractions. Use to document, communicate and correct on-the-job performance issues after a verbal warning |
| Performance evaluations to be completed at the conclusion of each semester. | |
| This form is completed by supervisors when international students need a social security card, and in other special hiring circumstances. The job offer letter is required by the Social Security Administration to apply for a SSN. Typically, this form is only used by departments when a student is NOT hired through the electronic payroll authorization form (EPAF) system, though there are a few exceptions (e.g.: TA/RA/GA students and ARC Supplemental Instructors). |
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| For Community Service Partners Hiring: Federal Work-Study students only | |
| A template to assist departments in managing their Federal Work-Study student employee budgets | |
| Stipend Deadlines 2017-2018 |
Pay date and entry deadlines for stipend students (TAs, RAs, GAs) for the current Academic Year |
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Management Resources: |
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Useful Internal Websites for Supervisors and Approvers
Federal Work-Study
Handshake
Payroll Forms
Payroll Calendars and Deadlines
For Offsite Employers (Employment Verification)
To request Employment Verification for students who were employed by Illinois Tech (on-campus job, etc.), complete this (Request can only be made by employer)
Useful External Websites
Illinois Department of Labor
Students and Employment: Authorization Information (uscis.gov)
Foreign Students: I-9 Information (uscis.gov)
Internal Revenue Service (IRS)