Hiring Process

Supervisors and Department Users

Please refer to the following directions when determining how to hire for a position, and what steps you need to take. All positions need some form of HR and Budget approval before they can be posted or before an agency can be employed.

 

If you plan to replace or create a FT/PT Staff Position, or a Temporary Employee role that is paid through payroll, please reach out to your HR Business Partner immediately, and follow the process indicated here after discussing the role. All Temporary Employee positions may not exceed 12 months of employment, per policy 3.08.

Grant-funded positions must be noted and handled separately from the usual hiring process, as well as requiring a different offer letter template. Please connect with your HR Business Partner to start this process.

Hours %
0-120 20%
121-240 15%

241-320

10%

321-520 5%
521+ 0%

Temporary staffing needs, or service placements, are completed through the BuyIt process. These are staff roles filled by a staffing agency that will invoice the university. These positions are not placed on IIT payroll, but can be ‘temp to perm’ where they will be employed as a ‘temp’ for a period of time until they convert to permanent staff on IIT Payroll. To initiate this process, please click here.  Further appropriate forms required by General Counsel to engage with this role can be found here, you will be directed by HR or GC regarding which forms to complete. If the Temporary Staff was a former employee of IIT, please notify HR immediately to determine if they are legally able to return as a W9 employee, or if IRS/other federal restrictions apply.

Several vendors have offered us the following conversion period as a Non-profit, however, this may not always be the case:

These roles are not the same as temporary staff. Consultants can be independent or through a firm, and provide a specific service to the university, usually one that no one on the staff would normally handle, and not directly supervised on the day-to-day by an IIT manager. To initiate this process, please click here. Further appropriate forms required by General Counsel to engage with this role can be found here, you will be directed by HR or GC regarding which forms to complete. If the consultant was a former employee of IIT, please notify HR immediately to determine if they are legally able to return as a W9 employee, or if IRS/other federal restrictions apply.

All of these roles are Student Employees, and the process must be followed before they are allowed to work. Please click here for more information. Please note, failure to follow the process may result in immediate termination of employment and delays in their start if they are out of government compliance.

Per policy 3.10 Volunteers and Unpaid interns are not employees of the university, and must meet the conditions of and be approved in accordance with the university’s policy regarding the same. To engage a Volunteer or Unpaid Intern, please refer to directions listed on the General Counsel’s page. Further appropriate forms required by General Counsel to engage with this role can be found here, you will be directed by HR or GC regarding which forms to complete.

For any Incoming hires who may require sponsorship,visa, or work authorization assistance, please contact the International Center right away to determine your options.

Linked are several checklists to help guide you through the hiring process of staff and faculty, as well as in creating a search committee. While all roles may not require a search committee, we strongly encourage you to speak with your HR Rep to ensure you are creating a transparent process that is well represented, and provides equitable treatment to all candidates.