Purchase Orders and Invoicing
A purchase order (PO) is Illinois Tech's preferred purchasing method for all University purchases. A PO will reference the University’s terms and conditions, payment term, invoicing instructions, etc. and is emailed to the vendor for fulfillment.
Vendors MUST reference the Illinois Tech PO number (starting with P or PE) on the invoice. Illinois Tech is not obligated to pay any invoice that does not reference a legitimate Illinois Tech PO/PE number indicating that it is an official University purchase.
Vendor invoices MUST be emailed to Accounts Payable for payment processing. Please note that invoices sent directly to the departmental requisitioner may experience delay in processing and payment. Accounts Payable's email address is:
invoicing@iit.edu
Phone: 312.567.3331
Fraudulent Purchase Order Activity
This is a notification to the vendor community. Please be aware of fake Requests for Quotation and Purchase Orders. Most recently, these have been sent out under email addresses "@iit-edu.org" and in the past from "@iitedu.us".
Illinois Tech's email addresses are distinct and consistent, consisting of the person's name and followed by "@iit.edu". Please protect your interests by carefully examining the email address of any communication presented as coming from IIT.
IF IT LOOKS WRONG, PLEASE CALL OR EMAIL TO VERIFY. DO NOT SHIP FIRST AND THEN VERIFY.
Illinois Institute of Technology uses controlled documents for bid solicitations and for the issuance of purchase orders. Illinois Tech's Purchasing contact information is maintained on this website and is available for verification by Illinois Institute of Technology's Purchasing correspondence.
“WHEN IN DOUBT, CHECK IT OUT.”
Terms and Conditions
Please carefully review Illinois Tech's Purchasing Terms and Conditions.
Please also carefully review Illinois Tech's Payment and Freight Terms.
Certificate of Insurance Requirement
If the vendor will be coming on campus to perform any part of the requisitioned work, including onsite visits, delivery of products, performing work on campus, etc., a copy of the vendor's Certificate of Insurance is required by Procurement Services.
The copy of the Certificate of Insurance provided by the vendor MUST include the following language in their Description Section per request by the University's General Council, which clearly state that:
“Illinois Institute of Technology is named as an additional insured with respect to General Liability. All such coverage shall be primary and not contributory and shall contain a waiver of any rights of subrogation thereunder.”
For additional information, please reference the linked Insurance Letter for Contractors
Tax Exemption Certificate
Illinois Institute of Technology is organized and operated exclusively for educational purposes and is thus exempt from any sales tax.